Job ID
41850
Job Title
Logistics Assistant
To work for
IMC | International Medical Corps
Country
Syria
City
Damascus
Field of Work
Analysis/Statistic - Procurement/Logistics/Delivery - Data entry/Archiving
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Intermediate Institute
Responsibilities
Responsible for conducting all the activities related to the assets, including:
- Registering the new assets on the system, conducting and archiving all related hardcopy, and updating the asset's status.
- Following up on the asset’s verification on a biannual basis.
- Recording the transfer of the assets on the system and preparing the related documentation (e.g. assets donation, handing over assets to employees, receiving back the assets from employees, …, etc.)
- Preparing the assets-related reports.
Responsible for vendor management:
- Verifying and managing the vendor registration documents, by making sure that all the commercial registries/licenses/authorities’ approvals are valid, and uploading all documents to the local server and online ShareFile, with updating the vendor catalog on Excel sheet and online related system.
- Participating in conducting vendors’ pre-qualification and managing the process from initiating the assessment visit till the final results (including contacting the vendor, coordinating with the pre-qualification team, filling in the logistics feedback, and uploading the documents to the related online system, updating the pre-qualified vendor's list, and sharing the results with related parties).
- Conduct requested market surveys (for extending the vendor catalog, confirming prices, items availability in the markets, ……., etc.) in coordination with the procurement team.
Archiving Logistics Documents:
- Archiving the logistics documents as hard copies and soft copies on the related systems (e.g. Vehicle Logbook, Generator Logbook, Vendors& registration documents, vendors& pre-qualification forms, etc.).
Conduct Hotel reservations in coordination with the Procurement Team and the requester department and update the Internal Monthly Movement Plan accordingly.
Translate all documentation related to the Logistics Department and share the translation with concerned parties.
Preparing the daily transportation report by compiling all the transportation requests into one table in coordination with the fleet manager, then sharing it with all concerned parties.
Follow up with logistics documentation (e.g., collecting signatures, scanning, filling forms., etc.).
Providing accurate reports related to logistics activities:
- Responsible for the right data entry and data analysis regarding procurement tracker and warehouse management in an ERP-based system
- Responsible for collecting the data and preparing the reports related to the fleet department (Vehicle performance report, Vehicle utilization, etc.).
- Participating in Preparing and Compiling monthly and quarterly logistics reports, and any reports that might be requested on the spot.
- Creating suitable forms and templates using spreadsheet programs to meet logistics reporting needs.
- Conduct data analysis with related departments and manage the outcomes.
Any other logistics-related tasks that might be required by the direct supervisor.
- Registering the new assets on the system, conducting and archiving all related hardcopy, and updating the asset's status.
- Following up on the asset’s verification on a biannual basis.
- Recording the transfer of the assets on the system and preparing the related documentation (e.g. assets donation, handing over assets to employees, receiving back the assets from employees, …, etc.)
- Preparing the assets-related reports.
Responsible for vendor management:
- Verifying and managing the vendor registration documents, by making sure that all the commercial registries/licenses/authorities’ approvals are valid, and uploading all documents to the local server and online ShareFile, with updating the vendor catalog on Excel sheet and online related system.
- Participating in conducting vendors’ pre-qualification and managing the process from initiating the assessment visit till the final results (including contacting the vendor, coordinating with the pre-qualification team, filling in the logistics feedback, and uploading the documents to the related online system, updating the pre-qualified vendor's list, and sharing the results with related parties).
- Conduct requested market surveys (for extending the vendor catalog, confirming prices, items availability in the markets, ……., etc.) in coordination with the procurement team.
Archiving Logistics Documents:
- Archiving the logistics documents as hard copies and soft copies on the related systems (e.g. Vehicle Logbook, Generator Logbook, Vendors& registration documents, vendors& pre-qualification forms, etc.).
Conduct Hotel reservations in coordination with the Procurement Team and the requester department and update the Internal Monthly Movement Plan accordingly.
Translate all documentation related to the Logistics Department and share the translation with concerned parties.
Preparing the daily transportation report by compiling all the transportation requests into one table in coordination with the fleet manager, then sharing it with all concerned parties.
Follow up with logistics documentation (e.g., collecting signatures, scanning, filling forms., etc.).
Providing accurate reports related to logistics activities:
- Responsible for the right data entry and data analysis regarding procurement tracker and warehouse management in an ERP-based system
- Responsible for collecting the data and preparing the reports related to the fleet department (Vehicle performance report, Vehicle utilization, etc.).
- Participating in Preparing and Compiling monthly and quarterly logistics reports, and any reports that might be requested on the spot.
- Creating suitable forms and templates using spreadsheet programs to meet logistics reporting needs.
- Conduct data analysis with related departments and manage the outcomes.
Any other logistics-related tasks that might be required by the direct supervisor.
Qualifications
- Minimum Institute degree in one of the following fields or related: Business/Trade, Supply Chain, Management.
- At least 2 years of experience in logistics and/or Supply Chain
- Previous INGO experience or background with knowledge of donors and humanitarian procurement and asset management is desirable.
- At least 2 years of experience in logistics and/or Supply Chain
- Previous INGO experience or background with knowledge of donors and humanitarian procurement and asset management is desirable.
Specific Vacancy Requirements
- Good analytical skills with the capability to focus on details.
- Ability to analyze information, think, and plan strategically under the supervision of the direct supervisor.
- English Skills: Able to read, analyze, and interpret business contracts, technical procedures, or governmental regulations
- Ability to write reports.
- Proficiency in MS Office (Word, Excel).
- Able to travel outside Damascus to visit IMC sites when needed.
- Good Communication Skills.
- Good Teamwork spirit.
- Ability to analyze information, think, and plan strategically under the supervision of the direct supervisor.
- English Skills: Able to read, analyze, and interpret business contracts, technical procedures, or governmental regulations
- Ability to write reports.
- Proficiency in MS Office (Word, Excel).
- Able to travel outside Damascus to visit IMC sites when needed.
- Good Communication Skills.
- Good Teamwork spirit.
Salary and Benefits
- As Per IMC Salary Scale.
- Medical Insurance.
- Life Insurance.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money for this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
- WOMEN ARE STRONGLY ENCOURAGE TO APPLY.
Code of Conduct:
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
- Medical Insurance.
- Life Insurance.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money for this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
- WOMEN ARE STRONGLY ENCOURAGE TO APPLY.
Code of Conduct:
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.
About us
Humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Required employees number
1
Posted On
Jan 09, 2025
Expiry Date
Jan 25, 2025
Photo
Required
CV Language
English
