Job ID
40422
Job Title
Logistic Assistant
To work for
TDH Italy / Terre des Hommes- Italy
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Support logistic department in the provision of all materials, equipment, services, and works ordered by the projects in a cost-effective and transparent manner in line with TDH – IT and donor specific policies and procedures, under the supervision of the Logistic Officer.
- Prepare and submit progress and status reports to the Logistic Officer.
- Archive, file, and keep soft & hard copies of the original documents of all Logistics documentation.
- Receive and check goods, services, or works in Damascus office or in the field.
- Maintain and follow up inventory lists, Asset and Stock Reports, Equipment Inventory documentations, prepare Equipment Handover Received Forms for staff, and make relevant updates continuously on daily and monthly basis.
- Responsible for all kinds of maintenance or works in TDH-IT Premises under supervision of the Logistic Officer.
- Distribute stationery items, PPEs, and consumable materials, update related inventories, and order the needed materials.
- Responsible for assets and equipment in the organization, conduct the needed maintenance, and liaise with related support provision company.
- Conduct daily check, regular, and urgent maintenance of the generator set with regular check of fuel capacity and fuel tanks in Damascus main office under supervision of the Logistic Officer.
- Follow up the process and operation of supplying fuel to Damascus office with preparing related documents and facilitation letters.
- Assist the Logistic Officer in the booking of ticket flights from/ to Syria and between governorates.
- Assist the Logistic Officer in coordination and follow up of store materials in warehouses as needed.
- Liaise with shipping and transporting companies; oversee, and control shipping and delivery of purchased goods, equipment, and supplies, as well as their customs clearance and insurance (where required).
- Ensure that all vehicles have logbooks, needed tools, safety equipment and that all drivers or staff with driving privileges are updating logbooks every journey, in addition to follow up vehicle maintenance and check the vehicle logbook on weekly basis.
- Other duties as may be assigned by the Logistic Officer and the management as needed.
- Prepare and submit progress and status reports to the Logistic Officer.
- Archive, file, and keep soft & hard copies of the original documents of all Logistics documentation.
- Receive and check goods, services, or works in Damascus office or in the field.
- Maintain and follow up inventory lists, Asset and Stock Reports, Equipment Inventory documentations, prepare Equipment Handover Received Forms for staff, and make relevant updates continuously on daily and monthly basis.
- Responsible for all kinds of maintenance or works in TDH-IT Premises under supervision of the Logistic Officer.
- Distribute stationery items, PPEs, and consumable materials, update related inventories, and order the needed materials.
- Responsible for assets and equipment in the organization, conduct the needed maintenance, and liaise with related support provision company.
- Conduct daily check, regular, and urgent maintenance of the generator set with regular check of fuel capacity and fuel tanks in Damascus main office under supervision of the Logistic Officer.
- Follow up the process and operation of supplying fuel to Damascus office with preparing related documents and facilitation letters.
- Assist the Logistic Officer in the booking of ticket flights from/ to Syria and between governorates.
- Assist the Logistic Officer in coordination and follow up of store materials in warehouses as needed.
- Liaise with shipping and transporting companies; oversee, and control shipping and delivery of purchased goods, equipment, and supplies, as well as their customs clearance and insurance (where required).
- Ensure that all vehicles have logbooks, needed tools, safety equipment and that all drivers or staff with driving privileges are updating logbooks every journey, in addition to follow up vehicle maintenance and check the vehicle logbook on weekly basis.
- Other duties as may be assigned by the Logistic Officer and the management as needed.
Qualifications
- Education: Bachelor Degree in Business Administration, or any other relevant field.
- Experience: Minimum 2 years of experience in a similar role with INGOs.
- Language: Fluent in written and spoken English.
- Experience: Minimum 2 years of experience in a similar role with INGOs.
- Language: Fluent in written and spoken English.
Specific Vacancy Requirements
- MS-Office: Advanced Level.
- Strong written and verbal communication and coordination skills.
- Excellent Administrative and reporting skills.
- Strong written and verbal communication and coordination skills.
- Excellent Administrative and reporting skills.
Salary and Benefits
As per TDH Salary scale.
About us
Terre des Hommes Italy is a Italian organization based in Milano with an office in Damascus. Terre des Hommes Italy aims to improve the quality of life of children in difficult circumstances all over the world, regardless of race, faith and/or political orientation and to have their rights as laid down in the UN Convention of the Rights of the Child, protected and assured.
Terre des hommes Italy is carrying out several humanitarian project in Syria.
Terre des hommes Italy is carrying out several humanitarian project in Syria.
Required employees number
1
Posted On
Aug 19, 2024
Expiry Date
Sep 18, 2024
Photo
Required
CV Language
English