Job ID
40276
Job Title
Project Coordinator
To work for
Finn Church Aid (FCA)
Country
Syria
City
Aleppo
Field of Work
Humanitarian/Disasters
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Project management
- Frequently monitor the progress of the project activities, and the realization of the project results at all levels as per the project document and the relevant results framework
– In coordination with the Area Manager and the M&E officer, supervise and support the monitoring, and evaluation processes, and suggest changes & improvements in project procedures and materials based on observations and discussions with the project staff.
- in cooperation with the Area Manager, fill in all project documents properly and timely
- Ensure a proper coordination and communication with all relevant national authorities (line Ministries municipalities) and partners (SARC, UN Agencies)
- contribute to continuous learning of the organization and the staff through proper documentation of lessons learned and best practices, and active sharing of knowledge in internal meetings.
- In coordination with the Area Manager represent FCA, and attend sector coordination meetings, and meetings with partners, local authorities and with other stakeholders as needed.- Take a proactive stance to identify areas requiring improvement, adjustment and/or intervention.
- Take a proactive stance to identify areas requiring improvement, adjustment and/or intervention.
- Management of the logistical aspects of the project
- Follow up and support the procurement processes of materials and services related to project activities
- prepare purchase requests, anticipate the purchases in coordination with program and logistic team
- Forecast and plan Education stocks required for the project
- Follow up requests and deliveries of materials, tools and equipment required for Education activities.
- Staff Management
- Supervise the performance of the staff, contractors, and other associated parties, and make sure that they carry out their duties and responsibilities in quality manner, according to Donor and FCA quality and humanitarian standards and internal policies
- Ensure that all staff have fulfill their commitments toward the realization of project targets as per schedule with quality reporting and correct documentation
- Ensure the administrative management of team (daily attendance, leaves management) in collaboration with the HR department, and ensure that his/her team comploes with internal FCA HR/Administrative rules and policies
- Build the capacity of the managed team: perform regular performance evaluation, give working objectives, adapt the job description, identify the needs in terms of capacity building, and conduct trainings.
- In coordination with the Area Manager and the Operations Manager, make sure the safety and security meseares and relevant rules for the field are adhered to by the project staff, volunteers, and visitors within the areas of interventions in Aleppo.
- Reporting
- Report on the project activities and progress in a frequesnt basis as agreed upon with the Area Manager .
- Ensure timely submission of follow up reports to the concerned person and ensure the accuracy and the timeliness of the reporting
- Participate to the reporting of project activities (to donors, local authorities & partners).
Other requirements
The project coordinator needs to be able to work in a multi-cultural setting, and under tight deadlines and pressure.
- Frequently monitor the progress of the project activities, and the realization of the project results at all levels as per the project document and the relevant results framework
– In coordination with the Area Manager and the M&E officer, supervise and support the monitoring, and evaluation processes, and suggest changes & improvements in project procedures and materials based on observations and discussions with the project staff.
- in cooperation with the Area Manager, fill in all project documents properly and timely
- Ensure a proper coordination and communication with all relevant national authorities (line Ministries municipalities) and partners (SARC, UN Agencies)
- contribute to continuous learning of the organization and the staff through proper documentation of lessons learned and best practices, and active sharing of knowledge in internal meetings.
- In coordination with the Area Manager represent FCA, and attend sector coordination meetings, and meetings with partners, local authorities and with other stakeholders as needed.- Take a proactive stance to identify areas requiring improvement, adjustment and/or intervention.
- Take a proactive stance to identify areas requiring improvement, adjustment and/or intervention.
- Management of the logistical aspects of the project
- Follow up and support the procurement processes of materials and services related to project activities
- prepare purchase requests, anticipate the purchases in coordination with program and logistic team
- Forecast and plan Education stocks required for the project
- Follow up requests and deliveries of materials, tools and equipment required for Education activities.
- Staff Management
- Supervise the performance of the staff, contractors, and other associated parties, and make sure that they carry out their duties and responsibilities in quality manner, according to Donor and FCA quality and humanitarian standards and internal policies
- Ensure that all staff have fulfill their commitments toward the realization of project targets as per schedule with quality reporting and correct documentation
- Ensure the administrative management of team (daily attendance, leaves management) in collaboration with the HR department, and ensure that his/her team comploes with internal FCA HR/Administrative rules and policies
- Build the capacity of the managed team: perform regular performance evaluation, give working objectives, adapt the job description, identify the needs in terms of capacity building, and conduct trainings.
- In coordination with the Area Manager and the Operations Manager, make sure the safety and security meseares and relevant rules for the field are adhered to by the project staff, volunteers, and visitors within the areas of interventions in Aleppo.
- Reporting
- Report on the project activities and progress in a frequesnt basis as agreed upon with the Area Manager .
- Ensure timely submission of follow up reports to the concerned person and ensure the accuracy and the timeliness of the reporting
- Participate to the reporting of project activities (to donors, local authorities & partners).
Other requirements
The project coordinator needs to be able to work in a multi-cultural setting, and under tight deadlines and pressure.
Qualifications
Bachelor degree in social science or Education.
A minimum of 3 years of relevant working experience
Excellent computer skills, especially good management of Office Package, statistics software
Basic M&E skills
Previous experience in Cash for Education projesct is advantage.
Profound understanding of the humanitarian situation in Syria, and planning of response;
Existing network of stakeholders;
Strong organizational and management skills, strong self-initiative and self-managing skills
Experience in working with multiple donors, knowledge of EU, UN, US government.
Fluency in English and Arabic; both oral and written (excellent report & proposal writing), including public speaking.
Excellent communications skills.
Ability to handle a large workload, work under pressure, independently and with limited supervision.
Adaptation skills: work in a multicultural environment.
Decision-making and problem solving skills.
A minimum of 3 years of relevant working experience
Excellent computer skills, especially good management of Office Package, statistics software
Basic M&E skills
Previous experience in Cash for Education projesct is advantage.
Profound understanding of the humanitarian situation in Syria, and planning of response;
Existing network of stakeholders;
Strong organizational and management skills, strong self-initiative and self-managing skills
Experience in working with multiple donors, knowledge of EU, UN, US government.
Fluency in English and Arabic; both oral and written (excellent report & proposal writing), including public speaking.
Excellent communications skills.
Ability to handle a large workload, work under pressure, independently and with limited supervision.
Adaptation skills: work in a multicultural environment.
Decision-making and problem solving skills.
Salary and Benefits
As per FCA Salary scale.
About us
Finn Church Aid (FCA) is the largest Finnish organization dedicated to development. Our mission is to bring about positive change by providing assistance to the most vulnerable individuals in fragile contexts.
FCA has been active in Syria since 2019, operating under the umbrella of SARC. Our primary focus has been on delivering relief and early recovery services to vulnerable Syrian populations. These services encompass various humanitarian sectors, including Education in Emergency, Early Recovery, livelihood, Shelter/NFI, WASH, and the distribution of multipurpose cash to the most vulnerable segments of the population.
FCA has been active in Syria since 2019, operating under the umbrella of SARC. Our primary focus has been on delivering relief and early recovery services to vulnerable Syrian populations. These services encompass various humanitarian sectors, including Education in Emergency, Early Recovery, livelihood, Shelter/NFI, WASH, and the distribution of multipurpose cash to the most vulnerable segments of the population.
Required employees number
1
Posted On
Aug 07, 2024
Expiry Date
Sep 06, 2024
CV Language
English