Job ID
32632
Job Title
Re-Advertisement: Senior Procurement Officer
To work for
Oxfam Syria
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
and development
Periodically input in the review and revision of Procurement Job description and role profile.
Manage, develop, and monitor team under your supervision and individual objectives and work plans.
Analyse the learning and development needs of self and others under your supervision.
Job profile template version 1 17.03.20
Manage the process of Procurement induction and training of newly recruited staff.
Reporting
Ensure visibility of the Procurement function and activities, by collating and disseminating Procurement reports.
Use tools/systems, including KPIs, to review and analyse the supply chain and processes periodically to identify key risk and improvement areas.
Feed into the process of institutional donor reporting in coordination with Supply & Logistics Manager.
Partnership
Lead on the assessment and monitoring of Procurement capacity in partner organisations operating within your area of responsibility.
Coordinate activities and resources with implementing partners in order to achieve common objectives.
With input from country management implement learning interventions for partners
Project supply planning & review
In collaboration with the project manager and support of country logistics management, design an appropriate supply structure, in line with Oxfam standards and procedures:
Throughout the project cycle, and with support from the country logistics team provide information for the (re-)planning of supply activities, including in the early stages of new programmes and donor proposals.
Implement and review periodically a procurement plan for each project, and ensure its effective and efficient use for all the procurements related to the project.
Periodically review the effectiveness and quality of the Procurement process; informing the country logistics management as required
Procurement
With relevant procurement staff, plan, organize and coordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.
Provide advice & information to other departments on the commercial requirements of international trade
Work closely with programme and technical coordinators, Team Leaders and others in order to maintain a broad knowledge of the varieties of Oxfam's standard equipment, keeping abreast of developments and changes in technical specification.
Oversee tender committees and maintain applying procedures and documenting full supporting document including book of conditions, advertising the bid, received offers, evaluation process, results, awarding letters, rejection letters, to maintain and ensure transparency of tender process.
Ensure contracts signed from Oxfam for any service or supplies are reviewed and checked from Oxfam legal advisor to ensure compatibility with local laws and to ensure compliance with Oxfam regulation.
Highlight and report any fraud suspicious in the tender process or supply at all levels
Pro-actively manage vendors and the in-country vendor database specifically through HELIOS system.
Liaise regularly with finance on supplier's issues (terms and conditions of payments, quality, reconciliation of data between finance system and supply system).
compliance to donor terms and conditions for procurement.
Plan, organize and co-ordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.
Software:
Cover all tasks as a Helios focal point.
Job profile template version 1 17.03.20
Do Training on Helios for the new staff and regular refreshments.
Answer Helios inquiries and help in following up on the expected faults.
Perform any other tasks as assigned by the line manager
Periodically input in the review and revision of Procurement Job description and role profile.
Manage, develop, and monitor team under your supervision and individual objectives and work plans.
Analyse the learning and development needs of self and others under your supervision.
Job profile template version 1 17.03.20
Manage the process of Procurement induction and training of newly recruited staff.
Reporting
Ensure visibility of the Procurement function and activities, by collating and disseminating Procurement reports.
Use tools/systems, including KPIs, to review and analyse the supply chain and processes periodically to identify key risk and improvement areas.
Feed into the process of institutional donor reporting in coordination with Supply & Logistics Manager.
Partnership
Lead on the assessment and monitoring of Procurement capacity in partner organisations operating within your area of responsibility.
Coordinate activities and resources with implementing partners in order to achieve common objectives.
With input from country management implement learning interventions for partners
Project supply planning & review
In collaboration with the project manager and support of country logistics management, design an appropriate supply structure, in line with Oxfam standards and procedures:
Throughout the project cycle, and with support from the country logistics team provide information for the (re-)planning of supply activities, including in the early stages of new programmes and donor proposals.
Implement and review periodically a procurement plan for each project, and ensure its effective and efficient use for all the procurements related to the project.
Periodically review the effectiveness and quality of the Procurement process; informing the country logistics management as required
Procurement
With relevant procurement staff, plan, organize and coordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.
Provide advice & information to other departments on the commercial requirements of international trade
Work closely with programme and technical coordinators, Team Leaders and others in order to maintain a broad knowledge of the varieties of Oxfam's standard equipment, keeping abreast of developments and changes in technical specification.
Oversee tender committees and maintain applying procedures and documenting full supporting document including book of conditions, advertising the bid, received offers, evaluation process, results, awarding letters, rejection letters, to maintain and ensure transparency of tender process.
Ensure contracts signed from Oxfam for any service or supplies are reviewed and checked from Oxfam legal advisor to ensure compatibility with local laws and to ensure compliance with Oxfam regulation.
Highlight and report any fraud suspicious in the tender process or supply at all levels
Pro-actively manage vendors and the in-country vendor database specifically through HELIOS system.
Liaise regularly with finance on supplier's issues (terms and conditions of payments, quality, reconciliation of data between finance system and supply system).
compliance to donor terms and conditions for procurement.
Plan, organize and co-ordinate all procurement activities, in line with Oxfam standards and procedures and donor requirements, including but not limited to establishing a supplier data base and framework agreements.
Software:
Cover all tasks as a Helios focal point.
Job profile template version 1 17.03.20
Do Training on Helios for the new staff and regular refreshments.
Answer Helios inquiries and help in following up on the expected faults.
Perform any other tasks as assigned by the line manager
Qualifications
in relevant field/significant relevant years of experience at this level with
Minimum 4 to 5 years of experience in a similar function in addition to knowledge in purchasing, market assessment, and transaction coordination.
Competency in use of relevant technology systems (MS Office suite skills). Financial management ability and value for money achievement are essential
Solid and sound data management and reporting skills.
Diplomacy, tact, negotiating skills, and good communication knowledge with stakeholders. with minimum 3 years of experience in this domain.
Very good comment in both spoken and written Arabic and English.
Good leadership and team manage skills with minimum 3 years of experience in this domain.
Fluency in Arabic and English (written and verbal)
Desirable
Team-working skills.
Flexibility under
Minimum 4 to 5 years of experience in a similar function in addition to knowledge in purchasing, market assessment, and transaction coordination.
Competency in use of relevant technology systems (MS Office suite skills). Financial management ability and value for money achievement are essential
Solid and sound data management and reporting skills.
Diplomacy, tact, negotiating skills, and good communication knowledge with stakeholders. with minimum 3 years of experience in this domain.
Very good comment in both spoken and written Arabic and English.
Good leadership and team manage skills with minimum 3 years of experience in this domain.
Fluency in Arabic and English (written and verbal)
Desirable
Team-working skills.
Flexibility under
Salary and Benefits
As Per Oxfam Salary Scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Nov 15, 2022
Expiry Date
Dec 01, 2022
Photo
Required
CV Language
English