Job ID
29589
Job Title
Base Administrator
To work for
Action Against Hunger
Country
Syria
City
Hassakeh
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Objective 1: Accountancy & Cash Management
-Managing the Base Cash Books and taking responsibility for the payment of all expenditures done through the Cash Books and plan the bank payments (to be transferred by the Capital)
-Registration of all transactions in the accountancy book
Managing and properly archiving the proof of expenditures.
-Preparing the monthly accountancy documentation for the importing into System by the Head of Accounting
-Share the monthly accountancy closing before the 3rd of the following month
-Payment of the Social security between 01 to 15 of each month.
-Prepare the base expenses/cashflow forecast on two-weekly basis and send it to Damascus
-Responsible for doing Cash counts on a weekly basis
-Making sure that the filing related to accounting and finance is correct
-Ensuring, with the Base Logistician and other authorized purchasers, that the invoices and the receipts are properly filled and translate them into English
-Translating of documents and interpretation duties when requested
-Maintains monthly physical archiving
-Maintains electronic archiving for each transaction on MS Teams
Hard copies should be sent to Damascus after the closing of the month
-monitor and provide technical support to suppliers and AAH in --insuring compliance with AAH policies as well as donors and reporting requirements
-check and verify cash transfer requests from suppliers for completeness and compliance with policies and procedures and budgetary provisions before the transfers' approval
Objective 2: HR Support
-Assist in the administration of HR (printing, scanning, completing signatures)
-Assist in arranging tests and interviews for recruitment processes in the base
-Assist in arranging and facilitating trainings and awareness sessions in the base
-Support HR with the social security staff list and payment
Responsible for sending HR hard copies to Damascus office on monthly basis
-Prepare base staff attendance sheets
Objective 3: Reporting.
-Reporting to Head of Base and Finance/ADMIN Coordinator on a regular basis
-Any other work duties assigned by the Finance/ADMIN Coordinator/Head of Accounting/ And Head of Base.
-Managing the Base Cash Books and taking responsibility for the payment of all expenditures done through the Cash Books and plan the bank payments (to be transferred by the Capital)
-Registration of all transactions in the accountancy book
Managing and properly archiving the proof of expenditures.
-Preparing the monthly accountancy documentation for the importing into System by the Head of Accounting
-Share the monthly accountancy closing before the 3rd of the following month
-Payment of the Social security between 01 to 15 of each month.
-Prepare the base expenses/cashflow forecast on two-weekly basis and send it to Damascus
-Responsible for doing Cash counts on a weekly basis
-Making sure that the filing related to accounting and finance is correct
-Ensuring, with the Base Logistician and other authorized purchasers, that the invoices and the receipts are properly filled and translate them into English
-Translating of documents and interpretation duties when requested
-Maintains monthly physical archiving
-Maintains electronic archiving for each transaction on MS Teams
Hard copies should be sent to Damascus after the closing of the month
-monitor and provide technical support to suppliers and AAH in --insuring compliance with AAH policies as well as donors and reporting requirements
-check and verify cash transfer requests from suppliers for completeness and compliance with policies and procedures and budgetary provisions before the transfers' approval
Objective 2: HR Support
-Assist in the administration of HR (printing, scanning, completing signatures)
-Assist in arranging tests and interviews for recruitment processes in the base
-Assist in arranging and facilitating trainings and awareness sessions in the base
-Support HR with the social security staff list and payment
Responsible for sending HR hard copies to Damascus office on monthly basis
-Prepare base staff attendance sheets
Objective 3: Reporting.
-Reporting to Head of Base and Finance/ADMIN Coordinator on a regular basis
-Any other work duties assigned by the Finance/ADMIN Coordinator/Head of Accounting/ And Head of Base.
Qualifications
University degree :Administration/Accounting/financial management, Bachelor level degree in management
-2 years of professional work experience in similar role
-expected to have a very good overall knowledge of the Financial activities
-Preferable Previous experience in the humanitarian field (at least 1 year)
-2 years of professional work experience in similar role
-expected to have a very good overall knowledge of the Financial activities
-Preferable Previous experience in the humanitarian field (at least 1 year)
Specific Vacancy Requirements
-Strong written and verbal communication skills
-Dynamic, flexible, team player, Good diplomatic and communication skills. Capacity to work autonomously but in close coordination with the line manager.
-Mobility National and international
-Excellent command of both Arabic and English languages.
-Excellent Microsoft Office (Excel, Word, PPT).
-Dynamic, flexible, team player, Good diplomatic and communication skills. Capacity to work autonomously but in close coordination with the line manager.
-Mobility National and international
-Excellent command of both Arabic and English languages.
-Excellent Microsoft Office (Excel, Word, PPT).
Salary and Benefits
Contract period: 6 months renewable base on Action Against Hunger fund and performance.
Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
Duty station: Hassakeh
- Candidates may be contacted for other suitable positions within Action Against Hunger.
- Due to the high-number of application received, only potential applicants will be contacted.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented
Salary/benefits: According to Action Against Hunger's salary scale and terms and conditions.
Duty station: Hassakeh
- Candidates may be contacted for other suitable positions within Action Against Hunger.
- Due to the high-number of application received, only potential applicants will be contacted.
-Applications will be assessed and vacancy might be closed before the end of the announcement as per qualifications availability.
- The organization is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified people.
In the process of recruitment, selection and appointment Action Against Hunger implement a range of procedures and actions including Criminal Background Checks/ International vetting/Certificate of good conduct to ensure children and vulnerable adults are safeguarded and abuse is prevented
About us
An international Non-governmental, Neutral and independent Humanitarian Organization, which combat to deliver humanitarian assistance in the crises areas all over the world.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
Required employees number
1
Posted On
Mar 23, 2022
Expiry Date
Apr 22, 2022
CV Language
English