Job ID
29305
Job Title
Administrative Assistant
To work for
IMC | International Medical Corps
Country
Syria
City
Damascus
Field of Work
Secretariat - Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
- Manage and update communication list for all IMC (bills, invoices).
- Order office supplies and prepare PRs, WOs related to admin or/and Main Office include but not limited to beverages, cleaning and sanitization materials.
- Work closely with senior admin officer for the maintenance, repair, and replacement of office equipment and furniture.
- Follow up and Check all bills and invoices for Cash Advance (CA).
- Responsible for pest contract for all IMC premises and expats.
- Assist senior admin officer in inventory of office stock and warehouse.
- Assist the front office when needed.
- Responsible for cleaners; daily cleaning check lists.
- Responsible for premises insurance for all IMC sites (PRs, inventory) and follow-ups with the insurance broker with all pending issues.
- Assist senior admin officer in preparing premises contracts and register them with municipalities’.
For International Staff:
- Assist Admin department in reservations and hotel booking, plus transportation and travel reservations outside the country.
- Other relevant duties as assigned by direct supervisor.
- Order office supplies and prepare PRs, WOs related to admin or/and Main Office include but not limited to beverages, cleaning and sanitization materials.
- Work closely with senior admin officer for the maintenance, repair, and replacement of office equipment and furniture.
- Follow up and Check all bills and invoices for Cash Advance (CA).
- Responsible for pest contract for all IMC premises and expats.
- Assist senior admin officer in inventory of office stock and warehouse.
- Assist the front office when needed.
- Responsible for cleaners; daily cleaning check lists.
- Responsible for premises insurance for all IMC sites (PRs, inventory) and follow-ups with the insurance broker with all pending issues.
- Assist senior admin officer in preparing premises contracts and register them with municipalities’.
For International Staff:
- Assist Admin department in reservations and hotel booking, plus transportation and travel reservations outside the country.
- Other relevant duties as assigned by direct supervisor.
Qualifications
- Academic degree preferably in business administration, humanities or related field.
- One to three years professional experience in Admin/maintenance field
- Good command in English (Speaking, Writing).
- Good Computer skills specially Excel and Word.
- One to three years professional experience in Admin/maintenance field
- Good command in English (Speaking, Writing).
- Good Computer skills specially Excel and Word.
Specific Vacancy Requirements
- Excellent verbal and written communication skills.
- Good negotiation and listening skills.
- Courteous communication with public, verbally and in writing.
- Customer service oriented.
- Ability to apply various IMC administrative rules and regulations in work situations.
- Excellent organizational and planning skills.
- Skills in evaluating facts or situation to determine appropriate action.
- Skills in the operation of a variety of office machines such as telephones.
- Preferable previous experience in the field of humanitarian organization or/and NGOs.
- Ability to work effectively with a range of personality types and seniority levels.
- Organizational awareness of NGOs structures, goals, policies and procedures.
- Able to work within a team of nationals and expatriates.
- Knowledge of the office procedures, practices and etiquette.
- Good negotiation and listening skills.
- Courteous communication with public, verbally and in writing.
- Customer service oriented.
- Ability to apply various IMC administrative rules and regulations in work situations.
- Excellent organizational and planning skills.
- Skills in evaluating facts or situation to determine appropriate action.
- Skills in the operation of a variety of office machines such as telephones.
- Preferable previous experience in the field of humanitarian organization or/and NGOs.
- Ability to work effectively with a range of personality types and seniority levels.
- Organizational awareness of NGOs structures, goals, policies and procedures.
- Able to work within a team of nationals and expatriates.
- Knowledge of the office procedures, practices and etiquette.
Salary and Benefits
- As Per IMC Salary Scale.
- Social Security.
- Health Insurance.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps
ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE. SUCCESSFUL CANDIDATE IS REQUIRED TO JOIN IMMEDIATELY
- Social Security.
- Health Insurance.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please notify International Medical Corps
ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE. SUCCESSFUL CANDIDATE IS REQUIRED TO JOIN IMMEDIATELY
About us
Humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Required employees number
1
Posted On
Mar 03, 2022
Expiry Date
Mar 12, 2022
Photo
Required
CV Language
English