Job ID
26941
Job Title
Procurement- Logistic Officer
To work for
COOPI Cooperazione Internazionale
Country
Syria
City
Aleppo
Field of Work
Procurement/Logistics/Delivery
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
1.Procurement Planning and Supply chain
1.1.Receiving and supporting with orders from the various departments
1.2.Determining the right procurement procedure according to COOPI and donor rules
1.3.Send the requests for quotations to suppliers
1.4.Collect the quotations with all necessary supporting documentation
1.5.Organize the offers opening when applicable
1.6.Write the comparative bids analysis, the minutes of evaluation, the notes to file
1.7.Prepare the goods and services contracts
1.8.Prepare the Purchase orders
1.9.Ensure the delivery of the procured items to the COOPI offices
1.10.Reinforce current procedures and the quality of COOPI internal control, based on international best practices, donor requirements and results of internal and external audits;
1.11.Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programmes;
1.12.Accountable for overall compliance with the procurement procedures.
2.Stock Management
2.1.Responsible for overall compliance with the stock management procedures.
3.Delivery (Transport) Management
3.1.Accountable for the overall compliance with delivery management procedures.
4.Assets and Property Management (including premises)
4.1.Accountable for the overall compliance with assets, property and premises management procedures.
5.Fleet and Fuel Management
5.1.To monitor the log book and movement of the Damascus drivers
5.2.To ensure proper utilization, maintenance and follow up of the COOPI cars;
5.3.To control and manage the cost of the cars (fuel, maintenance and repairs);
5.4.Accountable for the overall compliance with the fleet management procedures.
6.Telecommunication and Information Technology Management
6.1.Manage the mission telecommunication costs;
6.2.Accountable for the overall compliance with the Communication and IT procedures.
7.Security and Safety Management
7.1.Ensure high-level security of all COOPI assets, property
7.2.Accountable for the overall compliance of COOPI security and safety guidelines.
8.Reporting
8.1.Responsible for complying with all the reporting requirements within the various sub departments to the country management team, HQ as well as donor requirements
9.Ensure that all internal process, regulation, are available for all staff and ensure a proper access to this information with if possible proper translation in country language.
Performs other duties as requested.
1.1.Receiving and supporting with orders from the various departments
1.2.Determining the right procurement procedure according to COOPI and donor rules
1.3.Send the requests for quotations to suppliers
1.4.Collect the quotations with all necessary supporting documentation
1.5.Organize the offers opening when applicable
1.6.Write the comparative bids analysis, the minutes of evaluation, the notes to file
1.7.Prepare the goods and services contracts
1.8.Prepare the Purchase orders
1.9.Ensure the delivery of the procured items to the COOPI offices
1.10.Reinforce current procedures and the quality of COOPI internal control, based on international best practices, donor requirements and results of internal and external audits;
1.11.Ensure information flow with other departments for effective service delivery thus securing the successful conclusion of the programmes;
1.12.Accountable for overall compliance with the procurement procedures.
2.Stock Management
2.1.Responsible for overall compliance with the stock management procedures.
3.Delivery (Transport) Management
3.1.Accountable for the overall compliance with delivery management procedures.
4.Assets and Property Management (including premises)
4.1.Accountable for the overall compliance with assets, property and premises management procedures.
5.Fleet and Fuel Management
5.1.To monitor the log book and movement of the Damascus drivers
5.2.To ensure proper utilization, maintenance and follow up of the COOPI cars;
5.3.To control and manage the cost of the cars (fuel, maintenance and repairs);
5.4.Accountable for the overall compliance with the fleet management procedures.
6.Telecommunication and Information Technology Management
6.1.Manage the mission telecommunication costs;
6.2.Accountable for the overall compliance with the Communication and IT procedures.
7.Security and Safety Management
7.1.Ensure high-level security of all COOPI assets, property
7.2.Accountable for the overall compliance of COOPI security and safety guidelines.
8.Reporting
8.1.Responsible for complying with all the reporting requirements within the various sub departments to the country management team, HQ as well as donor requirements
9.Ensure that all internal process, regulation, are available for all staff and ensure a proper access to this information with if possible proper translation in country language.
Performs other duties as requested.
Qualifications
Education: Bachelor university degree in a relevant field or equivalent professional experience.
•Knowledge and Experience: Minimum 3 years of relevant work experience at national or international level in the area of administration, procurement or logistics;
•Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol etc);
•Previous experience in other International Non-Governmental Organizations is an advantage;
•Good knowledge of the country/region;
•Good communication skills;
•Capable of working under pressure in a multitasking position.
•Ability to work in a multicultural environment.
•Good experience in the usage of computers and office software packages (MS Word, Excel, etc);
•Fluency in English (verbal & writing).
•Knowledge and Experience: Minimum 3 years of relevant work experience at national or international level in the area of administration, procurement or logistics;
•Knowledge of working processes (purchase orders, preparation of contracts for services and goods, tendering, protocol etc);
•Previous experience in other International Non-Governmental Organizations is an advantage;
•Good knowledge of the country/region;
•Good communication skills;
•Capable of working under pressure in a multitasking position.
•Ability to work in a multicultural environment.
•Good experience in the usage of computers and office software packages (MS Word, Excel, etc);
•Fluency in English (verbal & writing).
Specific Vacancy Requirements
Due to the urgency of this role, we will be reviewing CVs and interviewing the candidate in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible.
Salary and Benefits
As per COOPI Salary Scale
About us
We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.
Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.
Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.
Required employees number
1
Posted On
Sep 04, 2021
Expiry Date
Oct 04, 2021
Photo
Required
CV Language
English
Additional questions for applicants
Q1: have you been under any administrative, disciplinary or criminal conviction resulted from investigation of sexual exploitation or abuse?
Q2: Are you under investigation or have resigned before investigation closure related to sexual exploitation or abuse?
Q3: are you in a sexual relation or married to a person under 18 years old?
Q2: Are you under investigation or have resigned before investigation closure related to sexual exploitation or abuse?
Q3: are you in a sexual relation or married to a person under 18 years old?