Job ID
24480
Job Title
Grants Compliance Manager
To work for
Oxfam Syria
Country
Syria
City
Damascus
Field of Work
Analysis/Statistic - Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Information and Systems Management;
• Responsible for managing the CRIMSON system as the main tool for donor contract management; maintaining up to date allocation, income, reporting and other contract records;
• Support the Fundraising Coordinator to collaborate with finance staff and the OPAL Focal Point in country to align CRIMSON allocations, OPAL budgets and PeopleSoft expenditure, ensuring that all variances are rectified in a timely manner;
• Leads on review and preparation of OPAs and review and signature of donor contracts;
• Provide training and support to programme and other staff on the use of CRIMSON;
• Contribute to regional monitoring reports particularly on compliance and system maintenance issues;
• Support in accurately filling and sharing Funding Grids and Forecast Income growth on a periodic basis.
• Support the finance team with Monthly Finance Reporting and follow up to ensure regular review and analysis of spend.
• Lead on preparation of NCE and / or modification and contract amendments, in coordination with Funding Coordination.
Fundraising and Proposal Development;
• Supports the Fundraising Coordinator and programme teams on the development and submission of high-quality concept notes and project proposals to donors, including providing information on donor requirements and submission schedules.
• Supports the Fundraising Coordination in maintain donors relations through regular updates about projects developments or other issues as per request of the
• Covering for the Funding Coordinator when s/he is on leave / away from Damascus as necessary
Support in Reporting and Management of Restricted Funds:
• Manages the review and submission of high quality financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements. Works with programme and finance staff to continuously improve the quality of Oxfam's reporting;
• Provide effective coordination, with Oxfam GB and other Oxfam Affiliates colleagues at country/region/HQ level, for reporting, overseeing scheduling of the reporting development process.
• Leads on quality control of funding processes and communications, recommending changes to processes, highlighting lessons learned and advising on risk management of grants;
Support in Capacity Building:
• Coordinates contract start-up and other compliance training sessions;
• Review partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures.
• Responsible for managing the CRIMSON system as the main tool for donor contract management; maintaining up to date allocation, income, reporting and other contract records;
• Support the Fundraising Coordinator to collaborate with finance staff and the OPAL Focal Point in country to align CRIMSON allocations, OPAL budgets and PeopleSoft expenditure, ensuring that all variances are rectified in a timely manner;
• Leads on review and preparation of OPAs and review and signature of donor contracts;
• Provide training and support to programme and other staff on the use of CRIMSON;
• Contribute to regional monitoring reports particularly on compliance and system maintenance issues;
• Support in accurately filling and sharing Funding Grids and Forecast Income growth on a periodic basis.
• Support the finance team with Monthly Finance Reporting and follow up to ensure regular review and analysis of spend.
• Lead on preparation of NCE and / or modification and contract amendments, in coordination with Funding Coordination.
Fundraising and Proposal Development;
• Supports the Fundraising Coordinator and programme teams on the development and submission of high-quality concept notes and project proposals to donors, including providing information on donor requirements and submission schedules.
• Supports the Fundraising Coordination in maintain donors relations through regular updates about projects developments or other issues as per request of the
• Covering for the Funding Coordinator when s/he is on leave / away from Damascus as necessary
Support in Reporting and Management of Restricted Funds:
• Manages the review and submission of high quality financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements. Works with programme and finance staff to continuously improve the quality of Oxfam's reporting;
• Provide effective coordination, with Oxfam GB and other Oxfam Affiliates colleagues at country/region/HQ level, for reporting, overseeing scheduling of the reporting development process.
• Leads on quality control of funding processes and communications, recommending changes to processes, highlighting lessons learned and advising on risk management of grants;
Support in Capacity Building:
• Coordinates contract start-up and other compliance training sessions;
• Review partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures.
Qualifications
Essential
• At least 3+ years of experience and knowledge of managing funds from institutional donors, including significant experience of donor compliance and donor liaison, for donors such as EC, ECHO, DFID, OFDA, BMZ, GFO and UN agencies;
• High level of attention to detail and analysis to ensure that donor compliance and reporting meets Oxfam’s and donor’s high standards.
• Well developed report writing skills and experience of financial/budget review and analysis.
• Sound skills in capacity building / start up workshops in relation to donor compliance.
• Self-motivated, target-driven and an entrepreneurial approach to contract management
• Experience of preparing and securing donor funds (new business);
• A team player with highly developed interpersonal, influencing and relationship skills;
• Excellent communication skills – both written and verbal (English);
• Good administrative and numerical skills and attention to detail;
• Ability to manage her/his time effectively. Willing and able to adapt priorities in order to respond to changing demands.
• Ability to meet tight deadlines
Desirable
• Good understanding of Middle Eastern political context;
• Arabic language skills;
• Existing understanding of Oxfam’s fundraising and contract management systems and procedures.
• At least 3+ years of experience and knowledge of managing funds from institutional donors, including significant experience of donor compliance and donor liaison, for donors such as EC, ECHO, DFID, OFDA, BMZ, GFO and UN agencies;
• High level of attention to detail and analysis to ensure that donor compliance and reporting meets Oxfam’s and donor’s high standards.
• Well developed report writing skills and experience of financial/budget review and analysis.
• Sound skills in capacity building / start up workshops in relation to donor compliance.
• Self-motivated, target-driven and an entrepreneurial approach to contract management
• Experience of preparing and securing donor funds (new business);
• A team player with highly developed interpersonal, influencing and relationship skills;
• Excellent communication skills – both written and verbal (English);
• Good administrative and numerical skills and attention to detail;
• Ability to manage her/his time effectively. Willing and able to adapt priorities in order to respond to changing demands.
• Ability to meet tight deadlines
Desirable
• Good understanding of Middle Eastern political context;
• Arabic language skills;
• Existing understanding of Oxfam’s fundraising and contract management systems and procedures.
Specific Vacancy Requirements
Due to the urgency of this role, we will be reviewing CVs and interviewing candidate in advance of the closing date. For this reason, interested candidates are asked to submit their application as soon as possible.
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
Salary and Benefits
As per Oxfam Pay Scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Dec 09, 2020
Expiry Date
Dec 24, 2020
Photo
Required
CV Language
English