Cashier / Admin Assistant

Syria

Finances/Accountancy

Finished or Exempted (For male)

Carry out the day-to-day accounting functions of the programme including, but not limited to:
- Responsible for Medair Aleppo office’s cash box.
- Withdraw and Deposits of Money, Getting Bank Remittances
- Managing weekly cash forecast, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being followed.
- Conducting regular cash reconciliations, verifying amounts held and reporting any discrepancies.
- Review cash payments and ensure that all required supporting documents and authorizations are in place before the pay.
- Paying supplier invoices in accordance with agreements.
- Supporting colleagues in cash handling and financial transactions.
• Work with the Area Manager, and Finance Officer to,
- Produce accurate weekly accounts within the agreed timeframe, including the compilation and finalisation of monthly expense sheets for all cash accounts.
- Assist in the monthly cash needs forecast for Aleppo base.
- Prepare for and support internal and external financial audits.

Administration

• Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follows international accounting standards.
• Follow-up with other departments for any missing documents.
• Translating invoices and other finance, HR and admin related documents.
• Welcome visitors, make arrangements for appointments, meetings and team events.
• Assist in supporting the recruitment process for new/vacant positions; this includes short-lists, arranging interviews, appointment paperwork.
• Assist in scanning and archiving staff documents and information, according to Medair policy and any donor requirements.
• Assist in preparing the payments of visa issues, hotel & flight bookings, and any other relevant HR & Admin activities with all supporting documents.
• Assist with filing systems for HR & Admin functions, and with archiving, in accordance with Medair policy and donor requirements, including follow up with other departments for any missing documents.
• Draft routine correspondence.
• Photocopy and scan documents and letters and manage an electronic filing system in accordance with Box regulations.
• Occasionally act as an interpreter or take notes, when required.
• Assist in liaison functions e.g. local delivery of documents, follow-up of letters or applications at Ministries or SARC
• Gather necessary data for HR/Admin in the base location including Staff leave and sickness and pass it to HR DCO and Area Manager.
• Follow-up with other departments for any missing documents.
• Assist Area Manager in any admin/HR Task or Report.
• Assist with the day-to-day efficient operation of the Medair Office.
• Perform any other duties assigned by the line manager.

interested? Then apply for this position

All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.

Cover letter should briefly summarizes how do you fit the Finance / Accounting / HR,Office Administration, and the functional expertise you bring to the role.

Professional references will be checked before offering this position to the successful candidate.

The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.

This is a position based in Aleppo with periodic field visits (subject to staff safety procedures and movement approvals). Project locations currently include Rural Aleppo, Damascus, Homs,Der Ez-Zor, and Hama Governorates.

Working week is usually 5 days per week, Sunday to Thursday 8:30 - 16:30.

This position requires flexibility at times. Travel might be required to Lebanon/Jordan/Switzerland for training or meetings.

Planned start date:January 2021

Medair may close the announcement before expiry date if suitable number of candidates reached.

Application will close once suitable candidate is identified.

Medair is a humanitarian, non-governmental, non-profit organization with headquarters in Switzerland, founded in 1989 and currently working in 14 countries throughout the world.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.

Dec 06, 2020

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