Job ID
39973
Job Title
Logistics Coordinator - Roster
To work for
Action Against Hunger
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery - Humanitarian/Disasters
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Objective 1: Coordinate Logistics at the national level:
- Support the standardization of procedures and templates.
- Act as focal point with HQ Logistics
- Ensure timely and relevant dissemination and implementation of Action Against Hunger Logistics procedures (KitLog)
- Control and execute all capital level procurement and provide active support to bases in this regard.
- Act as the mission focal point in terms of procurement: giving integral solutions, launching tenders, and avoiding a split of the market.
- Lead the Procurement meeting monthly.
- Monitor and validate the work carried out by the Supply Chain Manager
- Prepare responses to any donor requirements and audits at any level.
- Create, update, and disseminate Project Procurement Plans, to be included in the proposal package sent to Action Against Hunger donors.
- Prepare the logistics part of the Mission annual budget.
- Control and analyze the Mission´s Logistics costs.
- Consolidate, monitor and analyze any data submitted by the Bases.
- Ensure the Monthly Reporting requirements to Headquarters are met by the Mission.
- Create and implement an equipment policy, vehicle use policy for the Mission.
- Contribute to the creation and regular updating of the Mission´s Emergency Preparedness and Response Plan
Objective 2: Contribute to the definition and implementation of mission strategy.
- Develop, update, and disseminate the Mission´s Logistics Strategy
- Adapt the logistics processes to include a Green Logistics perspective.
Objective 3: Promote and ensure collaboration and coordination in logistics with external stakeholders and implementing partners.
- Define the specifics of logistics management in any joint project between Action Against Hunger and its implementing partners.
- Contribute and validate the logistics component of any written agreement between Action Against Hunger and its implementing partners.
- Represent Action Against Hunger on any external coordination bodies, and develop a network for the exchange of information and good practices on logistics.
Objective 4: Line-management of the logistics team in Damascus, and technical management of and support to Base Logisticians in the Bases
- Create and define job descriptions for every member of the department.
- Contribute to the recruitment and capacity strengthening of logistics staff as needed.
- Contribute to the Mission Training Plan and monitor its implementation within the logistics department.
Objective 5: Operational support to the Mission security management
- Contribute to the design and update of the operational component of the Mission Security Plan package.
- Contribute to monitor the compliance of all staff with the Mission security regulations.
Objective 6: Support humanitarian activities of Action Against Hunger
- Support any emergency interventions by Action Against Hunger in Syria
- Support the standardization of procedures and templates.
- Act as focal point with HQ Logistics
- Ensure timely and relevant dissemination and implementation of Action Against Hunger Logistics procedures (KitLog)
- Control and execute all capital level procurement and provide active support to bases in this regard.
- Act as the mission focal point in terms of procurement: giving integral solutions, launching tenders, and avoiding a split of the market.
- Lead the Procurement meeting monthly.
- Monitor and validate the work carried out by the Supply Chain Manager
- Prepare responses to any donor requirements and audits at any level.
- Create, update, and disseminate Project Procurement Plans, to be included in the proposal package sent to Action Against Hunger donors.
- Prepare the logistics part of the Mission annual budget.
- Control and analyze the Mission´s Logistics costs.
- Consolidate, monitor and analyze any data submitted by the Bases.
- Ensure the Monthly Reporting requirements to Headquarters are met by the Mission.
- Create and implement an equipment policy, vehicle use policy for the Mission.
- Contribute to the creation and regular updating of the Mission´s Emergency Preparedness and Response Plan
Objective 2: Contribute to the definition and implementation of mission strategy.
- Develop, update, and disseminate the Mission´s Logistics Strategy
- Adapt the logistics processes to include a Green Logistics perspective.
Objective 3: Promote and ensure collaboration and coordination in logistics with external stakeholders and implementing partners.
- Define the specifics of logistics management in any joint project between Action Against Hunger and its implementing partners.
- Contribute and validate the logistics component of any written agreement between Action Against Hunger and its implementing partners.
- Represent Action Against Hunger on any external coordination bodies, and develop a network for the exchange of information and good practices on logistics.
Objective 4: Line-management of the logistics team in Damascus, and technical management of and support to Base Logisticians in the Bases
- Create and define job descriptions for every member of the department.
- Contribute to the recruitment and capacity strengthening of logistics staff as needed.
- Contribute to the Mission Training Plan and monitor its implementation within the logistics department.
Objective 5: Operational support to the Mission security management
- Contribute to the design and update of the operational component of the Mission Security Plan package.
- Contribute to monitor the compliance of all staff with the Mission security regulations.
Objective 6: Support humanitarian activities of Action Against Hunger
- Support any emergency interventions by Action Against Hunger in Syria
Qualifications
Education/Training:
Required: Bachelor’s degree or higher in Logistics, Business, Engineering or another related field. Master in Logistics, Humanitarian Studies or similar an asset
- Minimum 5-year experience in Logistics field, and 3-year experience with a Humanitarian Aid organizations. Evidence of practical experience in logistics management and coordination within the field of supply chain management, fleet/transport management and asset management. Experience in launching tenders is an asset.
- Experience in budgeting and budget management for logistics.
- Experience producing accurate, timely and efficient reports about all areas related to logistics.
- Proven management and coordination skills (including HR and stress management).
- Proven ability in translating analysis and evaluation into operational planning and strategic decision-making.
- At least 3 years of professional experience in a similar role (international humanitarian operations, medium-big sized mission, access constraints).
- Previous experience with Action Against Hunger preferred + experience using Kitlog 3.6 is an asset.
Humanitarian sector knowledge is a must.
Languages: Fluent in English and Arabic
IT systems: Advanced Windows MS Office user, a proficient level of MS Excel compulsory. KOBO, Power BI, Power Aps an asset, General IT knowledge and experience an asset.
Mobility national and international
Required: Bachelor’s degree or higher in Logistics, Business, Engineering or another related field. Master in Logistics, Humanitarian Studies or similar an asset
- Minimum 5-year experience in Logistics field, and 3-year experience with a Humanitarian Aid organizations. Evidence of practical experience in logistics management and coordination within the field of supply chain management, fleet/transport management and asset management. Experience in launching tenders is an asset.
- Experience in budgeting and budget management for logistics.
- Experience producing accurate, timely and efficient reports about all areas related to logistics.
- Proven management and coordination skills (including HR and stress management).
- Proven ability in translating analysis and evaluation into operational planning and strategic decision-making.
- At least 3 years of professional experience in a similar role (international humanitarian operations, medium-big sized mission, access constraints).
- Previous experience with Action Against Hunger preferred + experience using Kitlog 3.6 is an asset.
Humanitarian sector knowledge is a must.
Languages: Fluent in English and Arabic
IT systems: Advanced Windows MS Office user, a proficient level of MS Excel compulsory. KOBO, Power BI, Power Aps an asset, General IT knowledge and experience an asset.
Mobility national and international
Specific Vacancy Requirements
Technical specific knowledge:
- Experience in Logistics and supply chain / procurement in humanitarian operations.
- Knowledge of Action Against Hunger Kitlog V3.6 is an asset. Advanced knowledge of donor’s guidelines and procedures related to Logistics is an asset.
- Strong experience in procurement.
- Experience in Logistics and supply chain / procurement in humanitarian operations.
- Knowledge of Action Against Hunger Kitlog V3.6 is an asset. Advanced knowledge of donor’s guidelines and procedures related to Logistics is an asset.
- Strong experience in procurement.
About us
An international Non-governmental, Neutral and independent Humanitarian Organization, which combat to deliver humanitarian assistance in the crises areas all over the world.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
Required employees number
1
Posted On
Jul 11, 2024
Expiry Date
Aug 10, 2024
CV Language
English