Job ID
39076
Job Title
Liaison Assistant
To work for
Action Against Hunger
Country
Syria
City
Damascus
Field of Work
Administrative - Humanitarian/Disasters
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Objective 1: (Office Support/Communication/reporting)
-Draft correspondence and make sure that all incoming letters are disseminated to concerned departments and properly archived in both (hard and soft copies)
-Update liaison department monthly reports and trackers (projects approvals, field visits, visas) and upload it on System on monthly basis
-Support in organizing meetings and prepare minutes of meetings when requested
-Support in organizing of workshops and trainings when requested
-Prepare minutes and notes from external meetings and ensure minutes are validated and circulated for all departments under supervision of Liaison officer
-Facilitating the arrival of all international staff/visitors at the Syrian Lebanese borders and support with translation and preparing the needed documents?
Objective 2: (Archiving)
-Maintain files and records of memoranda, outgoing correspondence donor correspondence and reporting (Hard/soft copies).
-Maintain control records on incoming correspondence documents and follows up on them to ensure timely reply or action taking.
-Ensure files and communication incoming and outgoing, are registered, translated from Arabic to English and vice versa.
-Ensures that files include all required documents, and all documents are properly signed.
-Upload all Liaison department documents on System when requested by Liaison officer
Objective 3: (Translation)
-Ensures high level translation of all documents (agreements, correspondence , technical reports to ministries etc.)
-Ensure all received documents/approvals are translated and disseminated to concerned staff
-Draft correspondence and make sure that all incoming letters are disseminated to concerned departments and properly archived in both (hard and soft copies)
-Update liaison department monthly reports and trackers (projects approvals, field visits, visas) and upload it on System on monthly basis
-Support in organizing meetings and prepare minutes of meetings when requested
-Support in organizing of workshops and trainings when requested
-Prepare minutes and notes from external meetings and ensure minutes are validated and circulated for all departments under supervision of Liaison officer
-Facilitating the arrival of all international staff/visitors at the Syrian Lebanese borders and support with translation and preparing the needed documents?
Objective 2: (Archiving)
-Maintain files and records of memoranda, outgoing correspondence donor correspondence and reporting (Hard/soft copies).
-Maintain control records on incoming correspondence documents and follows up on them to ensure timely reply or action taking.
-Ensure files and communication incoming and outgoing, are registered, translated from Arabic to English and vice versa.
-Ensures that files include all required documents, and all documents are properly signed.
-Upload all Liaison department documents on System when requested by Liaison officer
Objective 3: (Translation)
-Ensures high level translation of all documents (agreements, correspondence , technical reports to ministries etc.)
-Ensure all received documents/approvals are translated and disseminated to concerned staff
Qualifications
-Bachelor’s degree in business administration or any other relevant field.
-Administrative experience
-2 years’ experience with minimum of a 1 year experience working in a similar position
-Administrative experience
-2 years’ experience with minimum of a 1 year experience working in a similar position
Specific Vacancy Requirements
-Humanitarian sector knowledge Is a plus
-MS Office, PowerPoint, Word, Visio, web applications very good
Arabic and English (fluent, at least pre-advanced level)
-MS Office, PowerPoint, Word, Visio, web applications very good
Arabic and English (fluent, at least pre-advanced level)
About us
An international Non-governmental, Neutral and independent Humanitarian Organization, which combat to deliver humanitarian assistance in the crises areas all over the world.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
It has been working in Syria since 2009 with the Iraqi refugees and then in 2012 with the Syrian population affected by the current crises in the country.
Required employees number
1
Posted On
Apr 23, 2024
Expiry Date
May 23, 2024
CV Language
English