Job ID
40741
Job Title
Operations Officer – Procurement/ (RRMACS)
To work for
Aga Khan Foundation
Country
Syria
City
Hamah
Field of Work
Operations - Procurement/Logistics/Delivery
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Road to Resilience: Making Rural Agricultural Communities in Syria more viable (RRMACS) aims to enhance the resilience of rural communities, with a particular focus on women and youth in six target governorates: Hama, Homs, Aleppo, Rural Damascus, Tartus, and Sweida. This will be achieved through (i) engaging the small-holder farmers in Farmers Groups and enhancing the cooperative actions, (ii ) strengthening strategic agriculture, horticulture, and livestock value chains (iii) increasing access to agriculture business services and financing.
The Operations Officer- Procurement is responsible for cooperating with procurement team to achieve the procurement department goals in consistency to AKFS procurement policy. The incumbent will report directly to the Procurement and Supply Coordinator.
ROLES AND RESPONSIBILITIES:
- Do market research for new and robust-portfolio suppliers in a relative-to-work business.
- Establish a questionnaire and criteria to judge suppliers’ real capability.
- Assist in the establishment and following of the implementation of frame agreements.
- Coordinate with project staff, to set the procurement annual work plan, and follow up AWP implementation.
- Check the accuracy of the Purchase Requests (PRs).
- Prepare/Assist in the preparation of solicitation documents.
- Prepare and manage EAS (Evaluations Analytical Statement).
- Prepare/Assist in preparation and managing POs, and contracts.
- Coordinate with the finance team to follow up payments.
- Ensure the rightness of a procurement of full documents before payment.
- Assist in preparing regular and end-of-year procurement reports.
- Participate in the continuous improvement process of the procurement dept, by adding to the rationale of the sequence of lessons learned, suggested solutions, and issues solving.
- Ensure the compliance of the procurements with the policy and relevant code of conduct.
- Ensure procurements are proceeded as per AKF/donors standards.
- Ensure the requester has their requests done in a timely manner.
- Do accurate archiving of all procurement documents.
The Operations Officer- Procurement is responsible for cooperating with procurement team to achieve the procurement department goals in consistency to AKFS procurement policy. The incumbent will report directly to the Procurement and Supply Coordinator.
ROLES AND RESPONSIBILITIES:
- Do market research for new and robust-portfolio suppliers in a relative-to-work business.
- Establish a questionnaire and criteria to judge suppliers’ real capability.
- Assist in the establishment and following of the implementation of frame agreements.
- Coordinate with project staff, to set the procurement annual work plan, and follow up AWP implementation.
- Check the accuracy of the Purchase Requests (PRs).
- Prepare/Assist in the preparation of solicitation documents.
- Prepare and manage EAS (Evaluations Analytical Statement).
- Prepare/Assist in preparation and managing POs, and contracts.
- Coordinate with the finance team to follow up payments.
- Ensure the rightness of a procurement of full documents before payment.
- Assist in preparing regular and end-of-year procurement reports.
- Participate in the continuous improvement process of the procurement dept, by adding to the rationale of the sequence of lessons learned, suggested solutions, and issues solving.
- Ensure the compliance of the procurements with the policy and relevant code of conduct.
- Ensure procurements are proceeded as per AKF/donors standards.
- Ensure the requester has their requests done in a timely manner.
- Do accurate archiving of all procurement documents.
Qualifications
- The applicant must have a university degree in Economics.
- One year of experience in procurement field.
- Excellent interpersonal, negotiation, problem solving and communication skills.
- Good analytical skills and attention to details.
- Ability to work independently and within a team.
- Ability to do multitask and work under pressure
- Good command of English and proficiency in Microsoft Office.
- Male applicant should have finished their military service, exempted, or postponed for one year at least.
- One year of experience in procurement field.
- Excellent interpersonal, negotiation, problem solving and communication skills.
- Good analytical skills and attention to details.
- Ability to work independently and within a team.
- Ability to do multitask and work under pressure
- Good command of English and proficiency in Microsoft Office.
- Male applicant should have finished their military service, exempted, or postponed for one year at least.
Specific Vacancy Requirements
Deadline for applications submission is Monday September 30, 2024
Salary and Benefits
According to the Aga Khan Foundation Salary Scale
Health and Life Insurance
Health and Life Insurance
About us
The Aga Khan Development Network (AKDN) is a group of development agencies with mandates that include the environment, health, education, architecture, culture, microfinance, rural development, disaster reduction, and the promotion of private-sector enterprise and the revitalization of historic cities. AKDN agencies conduct their programmes without regard to faith, origin or gender.
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected Trainer must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected Trainer must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Required employees number
1
Posted On
Sep 17, 2024
Expiry Date
Oct 17, 2024
CV Language
English
