Job ID
40460
Job Title
Human Resources Officer
To work for
Aga Khan Foundation
Country
Syria
City
Hamah
Field of Work
HR/QM - Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
The Human Resources Officer is responsible for implementing the HR functions, regulations and procedures. This includes overseeing the contract management process and supervising disciplinary cases. He /she shall also be responsible for providing the required support in the recruitment and selection process. The incumbent will report directly to the Head of the Human Resources Dept.
ROLES AND RESPONSIBILITIES:
- Oversee the contract management process including preparation of employment contracts, addendums, and letters for compensation/designation adjustments.
- Supervise disciplinary and grievance cases in collaboration with the Head of HR Dept. ensuring timely and appropriate responses.
- Design and execute comprehensive onboarding and induction plans that cover AKF/HR Policies for new employees, Service Providers, and interns.
- Facilitate the recruitment and appointment process by arranging for interviews, verifying references, and providing the necessary support.
- Contribute to the appointment process of volunteers and service providers as needed.
- Support in developing and refining Terms of References for various roles as required.
- Ensure all employees’ personnel files including records of grievances, performance appraisals, promotions and disciplinary actions are systematically maintained and updated as necessary.
- Prepare formal documents such as guarantee letters, employment letters, and other official correspondences.
- Supervise the translators’ team ensuring accurate and timely translation of materials for projects and departments.
- Ensure the accuracy of HR Database and provide relevant information upon request.
- Administer and manage the Human Resources Information System (HRIS) for staff.
- Monitor and ensure compliance with HR policies, including the implementation and adherence to the HR Manual.
- Ensure all safeguarding requirements are met and maintained according to the organizational standards.
ROLES AND RESPONSIBILITIES:
- Oversee the contract management process including preparation of employment contracts, addendums, and letters for compensation/designation adjustments.
- Supervise disciplinary and grievance cases in collaboration with the Head of HR Dept. ensuring timely and appropriate responses.
- Design and execute comprehensive onboarding and induction plans that cover AKF/HR Policies for new employees, Service Providers, and interns.
- Facilitate the recruitment and appointment process by arranging for interviews, verifying references, and providing the necessary support.
- Contribute to the appointment process of volunteers and service providers as needed.
- Support in developing and refining Terms of References for various roles as required.
- Ensure all employees’ personnel files including records of grievances, performance appraisals, promotions and disciplinary actions are systematically maintained and updated as necessary.
- Prepare formal documents such as guarantee letters, employment letters, and other official correspondences.
- Supervise the translators’ team ensuring accurate and timely translation of materials for projects and departments.
- Ensure the accuracy of HR Database and provide relevant information upon request.
- Administer and manage the Human Resources Information System (HRIS) for staff.
- Monitor and ensure compliance with HR policies, including the implementation and adherence to the HR Manual.
- Ensure all safeguarding requirements are met and maintained according to the organizational standards.
Qualifications
- The applicant must have a University Degree in Economics, Business Administration, English Literature or a related field.
- At least two years of experience in any related fields to Human Resources.
- Strong time management, dispute settlement and problem-solving skills.
- High level of confidentiality, accountability and integrity.
- Strong multitasking and organizational skills.
- Excellent team work and communication skills.
- Excellent command in Arabic and English (Written and Spoken).
- Male applicant should have finished their military service, exempted, or postponed for one year at least.
- At least two years of experience in any related fields to Human Resources.
- Strong time management, dispute settlement and problem-solving skills.
- High level of confidentiality, accountability and integrity.
- Strong multitasking and organizational skills.
- Excellent team work and communication skills.
- Excellent command in Arabic and English (Written and Spoken).
- Male applicant should have finished their military service, exempted, or postponed for one year at least.
Specific Vacancy Requirements
The deadline for application submission is Wednesday, September 4th, 2024.
Salary and Benefits
According to the Aga Khan Foundation Salary Scale
Health and Life Insurance
Health and Life Insurance
About us
The Aga Khan Development Network (AKDN) is a group of development agencies with mandates that include the environment, health, education, architecture, culture, microfinance, rural development, disaster reduction, and the promotion of private-sector enterprise and the revitalization of historic cities. AKDN agencies conduct their programmes without regard to faith, origin or gender.
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected Trainer must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Safeguarding Commitments:
AKF is committed to maintaining the highest standard of ethical behaviour among its staff, representatives, and partners to make sure of do no harm of the beneficiaries and whom they deal with. In line with this commitment; the selected Trainer must adhere to the AKF Code of Conduct and the relevant Safeguarding policies
Required employees number
1
Posted On
Aug 21, 2024
Expiry Date
Sep 20, 2024
CV Language
English
