39849
Executive Secretary - Female
Confidential
Syria
Damascus
Secretariat - Administrative
Full time
Bachelor/ License Degree
* Types memos, letters, e-mails, and prepares documents and presentations according to requirements and instructions.
* Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
* Maintains and processes documents for the Executive review and signature.
* Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
* Diplomatically handles interactions over calls to direct or hold calls appropriately.
* Prepares communication briefs on various subjects as required, on behalf of the Executive.
* Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
* Liaises with concerned parties for meetings to ensure smooth coordination.
* Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
* Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
* Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
* Liaises with the Administration section for acquiring and installing office equipment for the Executive.
* Maintains expenditure, budgets and associated documents for the Executive’s office.
* Maintains the physical and electronic filing systems associated with the office of the Executive.
* Ensures proper documentation, handling, safe storage and easy retrieval of information
*Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Handle confidential documents ensuring they remain secure
* Maintain electronic and paper records ensuring information is organized and easily accessible
* Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
* Maintains and processes documents for the Executive review and signature.
* Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
* Diplomatically handles interactions over calls to direct or hold calls appropriately.
* Prepares communication briefs on various subjects as required, on behalf of the Executive.
* Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
* Liaises with concerned parties for meetings to ensure smooth coordination.
* Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
* Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
* Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
* Liaises with the Administration section for acquiring and installing office equipment for the Executive.
* Maintains expenditure, budgets and associated documents for the Executive’s office.
* Maintains the physical and electronic filing systems associated with the office of the Executive.
* Ensures proper documentation, handling, safe storage and easy retrieval of information
*Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
* Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
* Handle confidential documents ensuring they remain secure
* Maintain electronic and paper records ensuring information is organized and easily accessible
* AT least a Baccalaureate
* At least 5-year experience As an Executive and Administrative Assistant, Secretary or similar role preferably in a medium to large construction and development company
* At least 5-year experience As an Executive and Administrative Assistant, Secretary or similar role preferably in a medium to large construction and development company
The job holder may be required to perform additional duties, which may be reasonably expected and form part of the job function.
*Medical and life insurance.
*Social insurance
*GSM line and mobile allowance
*Very good salary
*Social insurance
*GSM line and mobile allowance
*Very good salary
A company aims to establish projects with independent financial and administrative entities, all its industrial, commercial, tourism and real estate law activities are in line with the law
1
Jul 04, 2024
Aug 03, 2024
Required