Job ID
39504
Job Title
Project Manager
To work for
Terre des hommes Foundation - Switzerland
Country
Syria
City
Aleppo
Field of Work
R&D | Projects - Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
General Responsibility:
The Project Manager is responsible for the effective and timely implementation of the project in Aleppo. She/he will be responsible for the implementation of activities with a strong focus on staff care, quality intervention and beneficiary-focused approach. and ensuring the project has what it needs in terms of support resources. She/he will be responsible for adequate budget execution based on the donor rules and requirements; management of the project teams; adequate and timely reporting; maintain project related stakeholders’ relationships and ensuring appropriate coordination and Tdh representation. She/he will work in closed collaboration with the Program Coordinator, Support Service Coordinator and Technical Team.
Specific Responsibilities / Context:
• Project Planning and Implementation:
- Lead planning and implementation of CP, WASH and Education activities according to the work plan, develop necessary tools to break down timelines and targets, delegate responsibilities and track progress.
- Ensure that activities are appropriately monitored and evaluated, by ensuring the relevant tools for data gathering and accountability towards affected people are in place, in coordination with the MEAL team.
- Contribute to the initial and regular assessments and research carried out within the project and also at the program level as required by management.
- Prepare realistic budget forecasting and follow up on expenditures related to the project.
- Participate in project revisions including adjustments to interventions, targets and budgets.
- Prepare timely procurement planning and purchase requests in line with the project plans and needs.
- Identify logistic and admin support needs related to the projects and communicate these to the relevant log/admin support person.
- Follow up on staff recruitment for the project with the HR department and ensure their performance objectives are set and appraisals are done on time.
- Review and finalize the project follow-up (PFU) tool, and the FMT (budget projection) under the supervision of the program coordinator.
- Promote a constructive, motivational and respectful working environment within the team.
• Monitoring and Reporting:
- Responsible for indicator progress ensuring indicators are duly measured with the support of M&E team.
- Ensure the implementation of M&E tools to measure the indicators according to MEAL plan.
- Ensure that data needed to inform indicators is available and analyzed for reporting purposes.
- Closely follows the M&E plan in collaboration with M&E department.
- Works with M&E department in the implementation of the database tools and field testing of the tools.
- Ensures correct data protection procedures and filing.
- In coordination with the MEAL department and the compliance unit, s/he ensures proper documentation and archiving of key information sources outlined in the different internal control manuals and donor guidelines/ regulations for ongoing review, verification and validation.
- Share weekly and monthly monitoring reports to the coordination office and Program Coordination.
• Coordination and Representation:
- Regularly liaise with local authorities and the directorate of relevant ministries at the governorate and district levels.
- Ensure Tdh represent Tdh's interest in relevant district, governorate and operational coordination forms as required by the management.
- Ensure full coordination with communities and community leaders that’s required for the project and in alignment with AAP standards.
- Coordinate and communicate with technical teams and the support units within the delegation to ensure timely, quality and smooth project implementation.
• Safety and Security:
- Overall security management of the Aleppo office supported by the security unit in the coordination office.
- Support in updating safety and security matrix and apply Tdh safety regulation.
- Ensure and facilitate prompt sharing of information and action on all events relating to security issues to the Liaison officer and Country representative.
- Make sure that staff under your supervision follow Tdh security guidelines.
- Regular follow-up/feedback and analysis of the security situation in the project areas.
• Admin & Finance:
- Ensure financial follow-up and cost-effectiveness of financial resources of the project.
- Supervision of Admin Finance Asst and Log Asst at field level and organize daily day to day tasks in this regard.
- To ensure close coordination between Damascus and field office Aleppo in terms of monthly financial reporting, sending cash count reports and other financial documents.
- To ensure Tdh financial, logistics and HR guidelines are followed at the field level and closing monitoring of procurement / other tasks as budget holder (based on Country profile form threshold defined).
• Safeguarding Policy (Global Code of Conduct):
- Implement Global Code of Conduct (GCC) Child Safeguarding Policy (CSP), Policy on the Protection from sexual exploitation and Abuse (PSEA), Directive on staff misconduct at workplace and GBV, Operational Risk Management.
- Undertake to ensure the best possible practical implementation of the safeguarding policy (Global Code of conduct) and the management of operational risks in his/her area of intervention and within his/her team.
The Project Manager is responsible for the effective and timely implementation of the project in Aleppo. She/he will be responsible for the implementation of activities with a strong focus on staff care, quality intervention and beneficiary-focused approach. and ensuring the project has what it needs in terms of support resources. She/he will be responsible for adequate budget execution based on the donor rules and requirements; management of the project teams; adequate and timely reporting; maintain project related stakeholders’ relationships and ensuring appropriate coordination and Tdh representation. She/he will work in closed collaboration with the Program Coordinator, Support Service Coordinator and Technical Team.
Specific Responsibilities / Context:
• Project Planning and Implementation:
- Lead planning and implementation of CP, WASH and Education activities according to the work plan, develop necessary tools to break down timelines and targets, delegate responsibilities and track progress.
- Ensure that activities are appropriately monitored and evaluated, by ensuring the relevant tools for data gathering and accountability towards affected people are in place, in coordination with the MEAL team.
- Contribute to the initial and regular assessments and research carried out within the project and also at the program level as required by management.
- Prepare realistic budget forecasting and follow up on expenditures related to the project.
- Participate in project revisions including adjustments to interventions, targets and budgets.
- Prepare timely procurement planning and purchase requests in line with the project plans and needs.
- Identify logistic and admin support needs related to the projects and communicate these to the relevant log/admin support person.
- Follow up on staff recruitment for the project with the HR department and ensure their performance objectives are set and appraisals are done on time.
- Review and finalize the project follow-up (PFU) tool, and the FMT (budget projection) under the supervision of the program coordinator.
- Promote a constructive, motivational and respectful working environment within the team.
• Monitoring and Reporting:
- Responsible for indicator progress ensuring indicators are duly measured with the support of M&E team.
- Ensure the implementation of M&E tools to measure the indicators according to MEAL plan.
- Ensure that data needed to inform indicators is available and analyzed for reporting purposes.
- Closely follows the M&E plan in collaboration with M&E department.
- Works with M&E department in the implementation of the database tools and field testing of the tools.
- Ensures correct data protection procedures and filing.
- In coordination with the MEAL department and the compliance unit, s/he ensures proper documentation and archiving of key information sources outlined in the different internal control manuals and donor guidelines/ regulations for ongoing review, verification and validation.
- Share weekly and monthly monitoring reports to the coordination office and Program Coordination.
• Coordination and Representation:
- Regularly liaise with local authorities and the directorate of relevant ministries at the governorate and district levels.
- Ensure Tdh represent Tdh's interest in relevant district, governorate and operational coordination forms as required by the management.
- Ensure full coordination with communities and community leaders that’s required for the project and in alignment with AAP standards.
- Coordinate and communicate with technical teams and the support units within the delegation to ensure timely, quality and smooth project implementation.
• Safety and Security:
- Overall security management of the Aleppo office supported by the security unit in the coordination office.
- Support in updating safety and security matrix and apply Tdh safety regulation.
- Ensure and facilitate prompt sharing of information and action on all events relating to security issues to the Liaison officer and Country representative.
- Make sure that staff under your supervision follow Tdh security guidelines.
- Regular follow-up/feedback and analysis of the security situation in the project areas.
• Admin & Finance:
- Ensure financial follow-up and cost-effectiveness of financial resources of the project.
- Supervision of Admin Finance Asst and Log Asst at field level and organize daily day to day tasks in this regard.
- To ensure close coordination between Damascus and field office Aleppo in terms of monthly financial reporting, sending cash count reports and other financial documents.
- To ensure Tdh financial, logistics and HR guidelines are followed at the field level and closing monitoring of procurement / other tasks as budget holder (based on Country profile form threshold defined).
• Safeguarding Policy (Global Code of Conduct):
- Implement Global Code of Conduct (GCC) Child Safeguarding Policy (CSP), Policy on the Protection from sexual exploitation and Abuse (PSEA), Directive on staff misconduct at workplace and GBV, Operational Risk Management.
- Undertake to ensure the best possible practical implementation of the safeguarding policy (Global Code of conduct) and the management of operational risks in his/her area of intervention and within his/her team.
Qualifications
Education / Qualifications:
Professional diploma, master's or university degree in project management or relevant sector.
Experience:
- Previous experience with an INGO or UN agency is mandatory.
- At least 5 years’ experience working in the humanitarian sector.
- At least 5 years of Project management experience and a detailed under-standing of project cycle management are critical.
Languages: Excellent written and spoken English.
IT Knowledge: Familiar with usual IT tools and Microsoft.
Professional diploma, master's or university degree in project management or relevant sector.
Experience:
- Previous experience with an INGO or UN agency is mandatory.
- At least 5 years’ experience working in the humanitarian sector.
- At least 5 years of Project management experience and a detailed under-standing of project cycle management are critical.
Languages: Excellent written and spoken English.
IT Knowledge: Familiar with usual IT tools and Microsoft.
Specific Vacancy Requirements
Skills:
- Required qualities: organized, structured, creative thinking, time-management, adapting to barriers and challenges, sense of human rela-tions, diplomacy, communication skills, ability to work under pressure.
- Desirable: proactive, autonomous, rigorous, analytical, willing and motivated to work in an international and intercultural context.
This role requires a mastery of Personal, Social and Leadership Competencies, Technical and Methodological Competencies and Management and Strategic Competencies.
In particular:
- Manages stress and emotions.
- Adapts communication to an intercultural environment.
- Knows and respects the rules and processes of the different domains concerning one’s activity.
- Shows flexibility, availability and adaptability.
- Responds to interlocutors in a constructive way.
- Required qualities: organized, structured, creative thinking, time-management, adapting to barriers and challenges, sense of human rela-tions, diplomacy, communication skills, ability to work under pressure.
- Desirable: proactive, autonomous, rigorous, analytical, willing and motivated to work in an international and intercultural context.
This role requires a mastery of Personal, Social and Leadership Competencies, Technical and Methodological Competencies and Management and Strategic Competencies.
In particular:
- Manages stress and emotions.
- Adapts communication to an intercultural environment.
- Knows and respects the rules and processes of the different domains concerning one’s activity.
- Shows flexibility, availability and adaptability.
- Responds to interlocutors in a constructive way.
Salary and Benefits
As per Terre des hommes Foundation - Switzerland Salary Scale.
About us
Terre des hommes (Tdh) is the leading Swiss organisation for childrens aid. Through our health, protection, and emergency relief programs, we provide assistance to over four million children and their families in around 40 countries each year. Terre des hommes (Tdh) opened its Syria mission in 2021 and through 2022 we started to establish its operations with a small team based in Damascus.
Required employees number
1
Posted On
Jun 03, 2024
Expiry Date
Jul 03, 2024
Photo
Required
CV Language
English
