Job ID
19492
Job Title
Logistics Assistant
To work for
Oxfam Syria
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Implement and monitor logistics systems, in accordance with OXFAM policies and procedures.
• Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
• Assist in identifying and developing good working relations and contacts with appropriate suppliers within Syria.
• Keep a proper record of expenditures, receipts (related to procurements only), requisitions, purchase order forms, waybills, and all other documents.
• Prepare and submit weekly logistics reports as requested.
• Report monthly on all logistics activities
• Assist in customs clearance with related authorities, agents and service providers.
• Support in all matters related to transportation of goods to the field/ destination required.
• Follow-up on all pending logistics related issues to ensure timely and proper delivery.
• Act as backup for the Procurement Assistant when required
• Ensure asset maintenance and upgrading assets.
• Support Logistic Officer to monitor asset in monthly, quarterly and annual reporting.
• Ensure an accurate and complete stock level count.
• Assess the availability of space and prepare stacking/storage plans in order to utilise the space optimally.
• Assess the strengths and the weaknesses of the warehouse operation and propose corrective actions to the management.
• Assess new warehouse facilities when needed.
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that relevant records are properly maintained.
• Supervise the receipt and dispatch of all consignments arriving in the warehouse.
• Monitor the quantity and quality of supplies stored.
• Carry out regularly physical random count/inventory in the warehouse.
• Prepare monthly/weekly stocks and logistics movement reports
• Make sure that Oxfam warehousing policy across all warehouse related activity.
• Recording and managing Oxfam assets in accordance with Oxfam standards
• Open and maintain necessary logistics, procurement files and databases.
• Undertake any other task as requested.
• Ensure that the proper administrative procedures and standards for order follow-up, ordering, stock keeping and dispatch are followed.
• Assist in identifying and developing good working relations and contacts with appropriate suppliers within Syria.
• Keep a proper record of expenditures, receipts (related to procurements only), requisitions, purchase order forms, waybills, and all other documents.
• Prepare and submit weekly logistics reports as requested.
• Report monthly on all logistics activities
• Assist in customs clearance with related authorities, agents and service providers.
• Support in all matters related to transportation of goods to the field/ destination required.
• Follow-up on all pending logistics related issues to ensure timely and proper delivery.
• Act as backup for the Procurement Assistant when required
• Ensure asset maintenance and upgrading assets.
• Support Logistic Officer to monitor asset in monthly, quarterly and annual reporting.
• Ensure an accurate and complete stock level count.
• Assess the availability of space and prepare stacking/storage plans in order to utilise the space optimally.
• Assess the strengths and the weaknesses of the warehouse operation and propose corrective actions to the management.
• Assess new warehouse facilities when needed.
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that relevant records are properly maintained.
• Supervise the receipt and dispatch of all consignments arriving in the warehouse.
• Monitor the quantity and quality of supplies stored.
• Carry out regularly physical random count/inventory in the warehouse.
• Prepare monthly/weekly stocks and logistics movement reports
• Make sure that Oxfam warehousing policy across all warehouse related activity.
• Recording and managing Oxfam assets in accordance with Oxfam standards
• Open and maintain necessary logistics, procurement files and databases.
• Undertake any other task as requested.
Qualifications
Qualification and Experience:
• University Degree in Business Administration or equivalent.
• Minimum 2 years of experience in a similar function in addition to knowledge in purchasing, warehousing, fleet and facility administration.
Skills and competencies:
• Good competency in Microsoft Office applications
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Good communication skills
• Ability to keep clear and concise records.
• Very good comment in both spoken and written Arabic and English.
• University Degree in Business Administration or equivalent.
• Minimum 2 years of experience in a similar function in addition to knowledge in purchasing, warehousing, fleet and facility administration.
Skills and competencies:
• Good competency in Microsoft Office applications
• Diplomacy, tact and negotiating skills.
• Team-working skills.
• Flexibility under pressure and in response to changing needs.
• Attention to detail and excellent numeracy.
• Good communication skills
• Ability to keep clear and concise records.
• Very good comment in both spoken and written Arabic and English.
Specific Vacancy Requirements
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.
Salary and Benefits
As per Oxfam Salary Scale.
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Jun 23, 2019
Expiry Date
Jul 23, 2019
Photo
Required
CV Language
English