Job ID
19333
Job Title
Logistics Assistant
To work for
TDH Italy / Terre des Hommes- Italy
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Intermediate Institute
Responsibilities
- Support the logistic department in procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with TDH – IT and donor specific policies and procedures, under the supervision of the Logistic Officer.
- Prepare and submit progress and status reports to the Logistic Officer.
- Archive, file, and keep soft & hard copies of the original documents of all Logistics documentation (Photocopying and scanning of documents.
- Prepare the relevant documents (paperwork) for the procurement process of goods and services, referring to the Logistic Officer as needed (prepare request for quotations, Purchase orders/contracts, Way Bills and Receipt of Goods, Good received notes).
- Assisting in searching the market for new suppliers that may provide better service or value for money for TDH-IT.
- Update and develop a database on the suppliers chosen by TDH-IT using the Supplier Registration Form.
- Follow up the inventory list, Asset Report, Equipment Inventory documentation, prepare Equipment Handover Received Forms for staff, and make relevant updates continuously.
- Responsible for receiving and check goods, service or work in the mean office and in the field as needed.
- Facilitate booking Private taxis to and from Lebanon or other governorates when needed.
- Liaise with shipping and transporting companies; oversee, and control shipping and delivery of purchased goods, equipment, and supplies, as well as their customs clearance and insurance (where required).
- Ensure that all vehicles have logbooks, and that all drivers or staff with driving privileges are updating them every journey, follow up vehicle maintenance and check the vehicle logbook on weekly basis.
- Other duties as may be assigned by the Logistic Officer and the management as needed.
- Prepare and submit progress and status reports to the Logistic Officer.
- Archive, file, and keep soft & hard copies of the original documents of all Logistics documentation (Photocopying and scanning of documents.
- Prepare the relevant documents (paperwork) for the procurement process of goods and services, referring to the Logistic Officer as needed (prepare request for quotations, Purchase orders/contracts, Way Bills and Receipt of Goods, Good received notes).
- Assisting in searching the market for new suppliers that may provide better service or value for money for TDH-IT.
- Update and develop a database on the suppliers chosen by TDH-IT using the Supplier Registration Form.
- Follow up the inventory list, Asset Report, Equipment Inventory documentation, prepare Equipment Handover Received Forms for staff, and make relevant updates continuously.
- Responsible for receiving and check goods, service or work in the mean office and in the field as needed.
- Facilitate booking Private taxis to and from Lebanon or other governorates when needed.
- Liaise with shipping and transporting companies; oversee, and control shipping and delivery of purchased goods, equipment, and supplies, as well as their customs clearance and insurance (where required).
- Ensure that all vehicles have logbooks, and that all drivers or staff with driving privileges are updating them every journey, follow up vehicle maintenance and check the vehicle logbook on weekly basis.
- Other duties as may be assigned by the Logistic Officer and the management as needed.
Qualifications
To be successful in this role you must have:
- Intermediate Institute degree or equivalent in Business Administration or a relevant subject.
- At least 2 years related professional experience.
- Very Good communication and interpersonal skills.
- Good knowledge and usage of MS Office programs.
- Good command of spoken and written English.
- Quick learner with practical, precise approach.
- Good numerical, report writing and administration skills.
- Ability to resolve problems efficiently and team-working spirit.
- Time management and organization skills.
- Ideally, you will also have previous similar experience with INGOs or UN Agencies and Logistics Certificate.
- Intermediate Institute degree or equivalent in Business Administration or a relevant subject.
- At least 2 years related professional experience.
- Very Good communication and interpersonal skills.
- Good knowledge and usage of MS Office programs.
- Good command of spoken and written English.
- Quick learner with practical, precise approach.
- Good numerical, report writing and administration skills.
- Ability to resolve problems efficiently and team-working spirit.
- Time management and organization skills.
- Ideally, you will also have previous similar experience with INGOs or UN Agencies and Logistics Certificate.
Specific Vacancy Requirements
PLEASE NOTE THAT THE POST WILL BE CLOSED AS SOON AS WILL FIND THE SUITABLE CANDIDATES.
Salary and Benefits
As per TDH Salary scale
About us
Terre des Hommes Italy is a Italian organization based in Milano with an office in Damascus. Terre des Hommes Italy aims to improve the quality of life of children in difficult circumstances all over the world, regardless of race, faith and/or political orientation and to have their rights as laid down in the UN Convention of the Rights of the Child, protected and assured.
Terre des hommes Italy is carrying out several humanitarian project in Syria.
Terre des hommes Italy is carrying out several humanitarian project in Syria.
Required employees number
1
Posted On
Jun 13, 2019
Expiry Date
Jul 13, 2019
Photo
Required
CV Language
English