Job ID
19328
Job Title
Executive Secretary
To work for
Confidential
Country
Syria
City
Damascus
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Types memos, letters, e-mails, and prepares documents and presentations according to requirements and instructions.
• Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
• Maintains and processes documents for the Executive review and signature.
• Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
• Diplomatically handles interactions over calls to direct or hold calls appropriately.
• Prepares communication briefs on various subjects as required, on behalf of the Executive.
• Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
• Liaises with concerned parties for meetings to ensure smooth coordination.
• Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
• Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
• Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
• Liaises with the Administration section for acquiring and installing office equipment for the Executive.
• Maintains expenditure, budgets and associated documents for the Executive’s office.
• Maintains the physical and electronic filing systems associated with the office of the Executive.
• Ensures proper documentation, handling, safe storage and easy retrieval of information.
• Coordinates with the other employees on behalf of the Executives with regard to information gathering / sharing, and following-up.
• Maintains and processes documents for the Executive review and signature.
• Attends to official telephone calls, letters and e-mails, and filters them based on priority and importance.
• Diplomatically handles interactions over calls to direct or hold calls appropriately.
• Prepares communication briefs on various subjects as required, on behalf of the Executive.
• Manages the daily and weekly schedule and maintains the appointment calendar for the Executive.
• Liaises with concerned parties for meetings to ensure smooth coordination.
• Receives visitors and looks after their comfort and coordinates their meetings with the Executive.
• Makes travel arrangements for the Executive by booking flights, accommodation and transport as per travel policy.
• Identifies equipment, furnishings, hardware and software requirements for the Executive’s office.
• Liaises with the Administration section for acquiring and installing office equipment for the Executive.
• Maintains expenditure, budgets and associated documents for the Executive’s office.
• Maintains the physical and electronic filing systems associated with the office of the Executive.
• Ensures proper documentation, handling, safe storage and easy retrieval of information.
Qualifications
- Minimum 5 years experience is a must.
- Must be organised and detail oriented.
- Must have good English skills.
- Must be proficient in using Microsoft Office
Salary and Benefits
• Medical and life insurance.
• Social insurance
• GSM line and mobile allowance
• Very good salary
• Social insurance
• GSM line and mobile allowance
• Very good salary
About us
A company aims to establish projects with independent financial and administrative entities, all its industrial, commercial, tourism and real estate law activities are in line with the law
Required employees number
1
Posted On
Jun 13, 2019
Expiry Date
Jul 13, 2019
Photo
Required
CV Language
English