Job ID
19180
Job Title
Compliance Assistant
To work for
PUI | Première Urgence Internationale
Country
Syria
City
Damascus
Job Type
Full time
Responsibilities
1. PUI & Donor Regulations / Guidelines / Policies & Procedures / Controls:
- Assist in Monitoring/Evaluating/Revising the Compliance, Implementation, Soundness, Adequacy, and Effectiveness of existing:
o Operating Policies, Procedures, and Controls.
o Project Documentations.
- Help in implementing a periodic Internal Audit Control Function to check the eligibility of financial expenses / procurement purchase files/ HR files.
- Ensure that Cash handling procedures is respected and all procurements is conducted in compliance with donor guidelines.
- Follow up on all improvement plans and actions.
2. Field Visit Examinations / Spot Checks:
Conduct frequent Field Visits into the mission’s field bases across Syria for sake of Examining Compliance Gaps pertaining to PUI’s:
o Procurement Policies & Procedures.
o Finance Policies & Procedures.
o Admin / HR Tasks & Duties.
- Conduct frequent Spot Checks and analyses of various programmatic, support functions and processes, as requested by Compliance Responsible / Directed by DHOMA, and provide recommendations for improvement if needed.
3. External Audit Requirements:
- Help in all preparations of External Audit Missions into PUI Syria in link with Finance and Procurement departments, and reply to all questions and queries made in this regard.
- Support Finance, Procurement and Program teams in audit preparations.
- Relay the findings raised by auditors to all concerned staff members and develop recommendations / evaluations into actionable steps that management and staff can undertake and implement alike.
- Follow up on the recommendations previously relayed and ensure deadline for corrections are met on time.
4. Reporting / Internal Investigations:
- Assist in realizing a monthly global assessment.
- Assist in drafting a monthly risk analysis control reports including recommendations/best practice advices for all support departments.
Support in the internal investigation of allegations of suspected fraud or misconduct and produce required reports in coordination with Compliance Responsible / Directed by DHOMA.
Monthly HQ Audit Check List.
5. Procurement Emphasized Tasks:
- Assist in the Maintenance and the systematic update of PUI’s Pre-Qualified Supplier/Service Provider/Contractor Lists with all discretion and fairness.
- Alternate Focal Point for all inquiries with suppliers as a whole.
- Assist in preparation of the mutinies of meeting of the Tender Open sessions
6. Archiving:
- Assist in the documentation of grants by creating a single file per grant with all the necessary documents.
- Assist in the documentation of written procedures and all documentation related to the program according to PUI archiving procedures.
- Assist in Monitoring/Evaluating/Revising the Compliance, Implementation, Soundness, Adequacy, and Effectiveness of existing:
o Operating Policies, Procedures, and Controls.
o Project Documentations.
- Help in implementing a periodic Internal Audit Control Function to check the eligibility of financial expenses / procurement purchase files/ HR files.
- Ensure that Cash handling procedures is respected and all procurements is conducted in compliance with donor guidelines.
- Follow up on all improvement plans and actions.
2. Field Visit Examinations / Spot Checks:
Conduct frequent Field Visits into the mission’s field bases across Syria for sake of Examining Compliance Gaps pertaining to PUI’s:
o Procurement Policies & Procedures.
o Finance Policies & Procedures.
o Admin / HR Tasks & Duties.
- Conduct frequent Spot Checks and analyses of various programmatic, support functions and processes, as requested by Compliance Responsible / Directed by DHOMA, and provide recommendations for improvement if needed.
3. External Audit Requirements:
- Help in all preparations of External Audit Missions into PUI Syria in link with Finance and Procurement departments, and reply to all questions and queries made in this regard.
- Support Finance, Procurement and Program teams in audit preparations.
- Relay the findings raised by auditors to all concerned staff members and develop recommendations / evaluations into actionable steps that management and staff can undertake and implement alike.
- Follow up on the recommendations previously relayed and ensure deadline for corrections are met on time.
4. Reporting / Internal Investigations:
- Assist in realizing a monthly global assessment.
- Assist in drafting a monthly risk analysis control reports including recommendations/best practice advices for all support departments.
Support in the internal investigation of allegations of suspected fraud or misconduct and produce required reports in coordination with Compliance Responsible / Directed by DHOMA.
Monthly HQ Audit Check List.
5. Procurement Emphasized Tasks:
- Assist in the Maintenance and the systematic update of PUI’s Pre-Qualified Supplier/Service Provider/Contractor Lists with all discretion and fairness.
- Alternate Focal Point for all inquiries with suppliers as a whole.
- Assist in preparation of the mutinies of meeting of the Tender Open sessions
6. Archiving:
- Assist in the documentation of grants by creating a single file per grant with all the necessary documents.
- Assist in the documentation of written procedures and all documentation related to the program according to PUI archiving procedures.
Qualifications
Education required: Bachelor's degree in one of the following majors (Finance, Accounting, Business Administration).
Experience required: Minimum 1-year experience in a similar position. Relevant finance & accounting experience with INGOs will be highly appreciated
Language skills: Fluent in English and Arabic
Knowledge skills: Accounting procedures in INGOs, vouchers and invoice issuing, reporting procedures, Logistics procedures.
Computer skills. Excellent in MS Office
Other:
Knowledge of humanitarian actors
Excellent communication and diplomacy skills
proactive-demonstrates the ability to foresee problems and prevent them by taking action
Specific Vacancy Requirements
- Mobility Occasional travels might be required.
- Organized and methodical/ Planning and delivering results
- Systematic mind-set, attention to detail and capability of structuring a large amount of information in an easy accessible way.
- Adaptable and flexible
- Priority for candidates applying during the first 10 days
- Organized and methodical/ Planning and delivering results
- Systematic mind-set, attention to detail and capability of structuring a large amount of information in an easy accessible way.
- Adaptable and flexible
- Priority for candidates applying during the first 10 days
Salary and Benefits
As per Premiere Urgence Internationale (PUI)) Syria Mission Salary scale
Medical Insurance
Medical Insurance
About us
The current operational strategy for Premiere Urgence Internationale (PUI) in Syria is to alleviate the human suffering of the Syrian people in Syria by delivering sound, needs-based humanitarian assistance, while promoting a life-sustaining response. PUI's positioning on, shelter, education, livelihoods, and WaSH sectors remain a priority.
Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Dera’a ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitations, free exam preparations, summer class activities, community based initatives and psychosocial support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),
Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Dera’a ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitations, free exam preparations, summer class activities, community based initatives and psychosocial support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),
Required employees number
1
Posted On
May 30, 2019
Expiry Date
Jun 29, 2019
CV Language
English