Job ID
18794
Job Title
Finance Officer
To work for
PUI | Première Urgence Internationale
Country
Syria
City
Damascus
Field of Work
Finances/Accountancy - Humanitarian/Disasters
Job Type
Full time
Responsibilities
1-Supervises and supports in
a. Accountancy Management
• Check, before recording that invoices are compliant with PUI regulations and procedures and being in charge of the month-end closing at the Mission level by providing the needed support to the Admin,finance & logistics Officers & assistants in the month-end closing
• Ensure specific bank procedures and relative documentations also make recommendations or update of accounting policy & procedures when it’s needed
• In charge of answering all the monthly auditing questions from Head Quarter
• Prepare a monthly meeting with the field the Admin,finance & logistics Officers & assistants to check the accountancy.
b. Cash Management:
• Analyze the cash situation at the end of each week to prepare the cash position
• Ensure that all payments follow PUI procedures and all necessary documents and validations are respected
• Analyze the inter-bank transfers at the beginning of each week
• Ensure that the Cash handling procedures is implemented and respected and to make a weekly cash inventory with the finance assistant
c. Financial & budgetary Management:
• Support the Head of Finance to insure the implementation of financial & budgetary procedures using financial tools through the mission.
• Support the Head of Finance to insure that expenditure procedures are respected and internal control system is well implemented.
• Provide the needed support to the Head of Finance in the monthly budget follow-up process at mission level.
• Support the Head of Finance to insure that all Managers manage their budgets correctly, that the budget forecasts are up-to-date and donor rules respected.
d. Audit and procedures
• Should be responsible for checking all documents and ensure they respect PUI and donors procedures and guidelines and preparing monthly documents to be sent to HQ
2- Managing the Finance Assistant
• Ensure that her/his team complies with PUI internal rules
• Ensure a regular appraisal process for her/his team and supports her/his team in building their capacities
• Ensure a constant monitoring of her/his team (general and technical).
3- Provides internal Reporting: weekly & monthly feedback on the accountancy should be provided in addition to any kind of reports that may be requested
4- Archiving: Overall supervision on the Finance Assistant to insure scanning is done properly on time
a. Accountancy Management
• Check, before recording that invoices are compliant with PUI regulations and procedures and being in charge of the month-end closing at the Mission level by providing the needed support to the Admin,finance & logistics Officers & assistants in the month-end closing
• Ensure specific bank procedures and relative documentations also make recommendations or update of accounting policy & procedures when it’s needed
• In charge of answering all the monthly auditing questions from Head Quarter
• Prepare a monthly meeting with the field the Admin,finance & logistics Officers & assistants to check the accountancy.
b. Cash Management:
• Analyze the cash situation at the end of each week to prepare the cash position
• Ensure that all payments follow PUI procedures and all necessary documents and validations are respected
• Analyze the inter-bank transfers at the beginning of each week
• Ensure that the Cash handling procedures is implemented and respected and to make a weekly cash inventory with the finance assistant
c. Financial & budgetary Management:
• Support the Head of Finance to insure the implementation of financial & budgetary procedures using financial tools through the mission.
• Support the Head of Finance to insure that expenditure procedures are respected and internal control system is well implemented.
• Provide the needed support to the Head of Finance in the monthly budget follow-up process at mission level.
• Support the Head of Finance to insure that all Managers manage their budgets correctly, that the budget forecasts are up-to-date and donor rules respected.
d. Audit and procedures
• Should be responsible for checking all documents and ensure they respect PUI and donors procedures and guidelines and preparing monthly documents to be sent to HQ
2- Managing the Finance Assistant
• Ensure that her/his team complies with PUI internal rules
• Ensure a regular appraisal process for her/his team and supports her/his team in building their capacities
• Ensure a constant monitoring of her/his team (general and technical).
3- Provides internal Reporting: weekly & monthly feedback on the accountancy should be provided in addition to any kind of reports that may be requested
4- Archiving: Overall supervision on the Finance Assistant to insure scanning is done properly on time
Qualifications
- University degree in finance or another related discipline
- Fluency in English and Arabic (speaking/reading/writing and translation)
- Minimum 2 to 3 years work experience in a similar position
- Knowledge in accounting procedures in INGO considered as an advantage.
- Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines.
- Good knowledge of Ms. Office package, excellent in Excel
- Fluency in English and Arabic (speaking/reading/writing and translation)
- Minimum 2 to 3 years work experience in a similar position
- Knowledge in accounting procedures in INGO considered as an advantage.
- Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines.
- Good knowledge of Ms. Office package, excellent in Excel
Specific Vacancy Requirements
- Ability to work in a multicultural environment.
- Capable of working under pressure in a multitasking position.
- Analysis (discernment, pragmatism) and synthesis abilities
- Accurate/Attention to Details
- Excellent communication and diplomacy skills
- High level of transparency, organizational skills and high sense of responsibility
- Discipline
- Good Reporting skills
- Ability to manage substantial workload for long periods.
- Priority for candidates applying during the first 15 days
- Capable of working under pressure in a multitasking position.
- Analysis (discernment, pragmatism) and synthesis abilities
- Accurate/Attention to Details
- Excellent communication and diplomacy skills
- High level of transparency, organizational skills and high sense of responsibility
- Discipline
- Good Reporting skills
- Ability to manage substantial workload for long periods.
- Priority for candidates applying during the first 15 days
Salary and Benefits
As per Premiere Urgence Internationale (PUI) Syria Mission Salary scale
Medical Insurance
Medical Insurance
About us
The current operational strategy for Premiere Urgence Internationale (PUI) in Syria is to alleviate the human suffering of the Syrian people in Syria by delivering sound, needs-based humanitarian assistance, while promoting a life-sustaining response. PUI's positioning on, shelter, education, livelihoods, and WaSH sectors remain a priority.
Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Deraa ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitation, free exam preparations, summer class activities, community based initiatives and psycho social support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),
Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Deraa ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitation, free exam preparations, summer class activities, community based initiatives and psycho social support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),
Required employees number
1
Posted On
Apr 23, 2019
Expiry Date
May 23, 2019
CV Language
English