Programme Assistant -LICA5-UNOPS

Syria

Administrative

Not Specified

1.Provide full administrative support to the assigned programme. Draft, review and revise correspondence, reports and documents for proper format and content in consultation with the supervisor. Independently compose correspondence of administrative nature, take notes at meetings, provides informal interpretation/translation when required;
2.Prepare and process travel requests for team members using GSM, arrange for visa issuance, security clearance, flight and hotel bookings, follows up travel related issues of national and international missions;
3.Scan, record, refer and follow up correspondence and documents, evaluate the urgency or critical nature bringing them to the attention of the responsible staff. Inform and remind responsible staff of follow-up dates, response or specific actions, supplying supporting material as appropriate;
4. Using GSM, monitor aspects of the implementation of country activities, funds for project/programme budget levels and financial expenditures, according to the approved country workplan. Initiate and process different transactions in GSM, including procurement of goods and services. Follows up with concerned parties the receipt of deliverables and finalization of payments;
5.Compile background material for planning, monitoring and evaluation (including mini-review) exercises. Maintain and update the filing of technical documents and correspondence (soft/hard copies and databases if applicable). Create background reference material as appropriate; access and retrieve relevant material;
6.Finalize all administrative and logistics preparations required for the organization of meetings held in the country
(working groups, seminars/courses, workshops) and pay per diem to participants as appropriate (if needed);
7.Respond to and act on telephone inquiries in a timely manner. Assess the critical nature of technical issues and direct them to appropriate staff for reply. Coordinate appointments for supervisors;
8. Brief colleagues on general office administrative process. Assist/replace administrative staff in the team and perform other related duties as required. Participate in field visits, if required;

Functional Skills:
• Good knowledge of WHO rules, manuals, practices/procedures and routines.
• Good filing and organizational skills.
• Ability to maintain good working relationships with staff, experts and visitors.
• Ability to translate routine correspondence.
• Producing and delivering quality results in pressing situations and conflicting priorities.

Competencies:
1)Teamwork
2)Communication
3)Respecting and Promoting Individual and Cultural Differences
4)Creating an empowering and motivating environment
5)Producing Results
WHO global Competencies model at
:http://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

Others:
-Ability to operate PC and good knowledge of Microsoft applications
-Knowledge of GSM/Oracle applications is an asset.

WHO is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.

Apr 11, 2019

English