Job ID
18561
Job Title
logistic officer
To work for
ADRA Syria
Country
Syria
City
Damascus
Field of Work
Procurement/Logistics/Delivery - Humanitarian/Disasters
Job Type
Project Based
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Logistics:
• Responsible and accountable for ensuring the logistics and procurement activities in ADRA in Syria are carried out in accordance with the policy of the logistics.
• Manage stock data and tracking systems in accordance with ADRA standard procedures.
• Ensure receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
• Carry out regular stock reconciliation and report of any discrepancies to the line manager.
• Attend and effectively participate in the logistics cluster meetings whenever designated to maintain working relationships.
• Prepare, follow on facilitation letters required for transportation as per local legislations.
Assets and Equipment
• Maintain asset register and inventory, ensuring that all ADRA Syria assets and equipment are properly tagged/given an ID number, recorded, assessed and their physical location & condition documented.
• Ensure all assets and ADRA Syria properties are maintained to a good working order and appropriate standard.
• Ensure that any storage facilities and/or warehouses are adequately maintained and managed, including the protection of stored goods
Fleet:
• Establish and manage vehicle rental and service contracts as necessary.
• Check all records related to vehicle timetables, log sheets, fuel logs, vehicle servicing history, accident/incident reports are up to date, etc.
• Coordinate with line manager, drivers to book staff runs as planned within/outside the country.
Procurement:
• Perform various actions related to procurement, including but not limited to flash quotations, preparing official requests for quotation, bids analysis, purchase orders, receive goods and issue payments
• Participate in preparations for matters related to tenders, such as, but not limited to: invitation to tenders, advertisements, amendments and advertising in accordance to standards
• Provide assistance in the finalization of purchase orders as per specifications and issue contracts, annexes, and amendments for approvals by the authorized official
• Support in the preparation of framework agreements with selected suppliers when necessary
Staff Management and Capacity Building
• Oversee recruitment and line management of direct reports
• Capacity building direct reports’ skills and abilities.
• Manage the local support and logistics team training, objectives, supervision of tasks, evaluations, and performance management.
Reporting:
• Produce and submit regular progress and analytical stock, assets, equipment inventory, orders, vehicles and fuel consumption, travel status reports as and when required.
General:
• Ensure that logistics and supply (purchasing activities) within the office are carried out according to ADRA Syria policies and principles.
• Responsible for maintaining good and professional relations and establish good contacts with vendor-suppliers, other humanitarian actors and government departments that relate to logistics
• Perform any other tasks as assigned by line manager
• Responsible and accountable for ensuring the logistics and procurement activities in ADRA in Syria are carried out in accordance with the policy of the logistics.
• Manage stock data and tracking systems in accordance with ADRA standard procedures.
• Ensure receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
• Carry out regular stock reconciliation and report of any discrepancies to the line manager.
• Attend and effectively participate in the logistics cluster meetings whenever designated to maintain working relationships.
• Prepare, follow on facilitation letters required for transportation as per local legislations.
Assets and Equipment
• Maintain asset register and inventory, ensuring that all ADRA Syria assets and equipment are properly tagged/given an ID number, recorded, assessed and their physical location & condition documented.
• Ensure all assets and ADRA Syria properties are maintained to a good working order and appropriate standard.
• Ensure that any storage facilities and/or warehouses are adequately maintained and managed, including the protection of stored goods
Fleet:
• Establish and manage vehicle rental and service contracts as necessary.
• Check all records related to vehicle timetables, log sheets, fuel logs, vehicle servicing history, accident/incident reports are up to date, etc.
• Coordinate with line manager, drivers to book staff runs as planned within/outside the country.
Procurement:
• Perform various actions related to procurement, including but not limited to flash quotations, preparing official requests for quotation, bids analysis, purchase orders, receive goods and issue payments
• Participate in preparations for matters related to tenders, such as, but not limited to: invitation to tenders, advertisements, amendments and advertising in accordance to standards
• Provide assistance in the finalization of purchase orders as per specifications and issue contracts, annexes, and amendments for approvals by the authorized official
• Support in the preparation of framework agreements with selected suppliers when necessary
Staff Management and Capacity Building
• Oversee recruitment and line management of direct reports
• Capacity building direct reports’ skills and abilities.
• Manage the local support and logistics team training, objectives, supervision of tasks, evaluations, and performance management.
Reporting:
• Produce and submit regular progress and analytical stock, assets, equipment inventory, orders, vehicles and fuel consumption, travel status reports as and when required.
General:
• Ensure that logistics and supply (purchasing activities) within the office are carried out according to ADRA Syria policies and principles.
• Responsible for maintaining good and professional relations and establish good contacts with vendor-suppliers, other humanitarian actors and government departments that relate to logistics
• Perform any other tasks as assigned by line manager
Qualifications
Qualifications
SKILLS AND COMPETENCES:
Qualification and Experience:
• Minimum of 2-3 years of progressively specialized experience in logistics and procurement management Relevant experience in Humanitarian/Development Sector is a priority.
• University Degree in Business Administration or Accounting.
Skills and competencies:
• Diplomacy, tact and strong negotiating skills.
• Good interpersonal and communication skills (oral and written)
• Very good analytical thinking and ability to take sound judgements/decisions and be able to work independently.
• Solid and sound data management and reporting skills.
• Experience in managing a team and ability to communicate instructions and objectives clearly and advise and train on specialist skills to team members.
• Ability to pro-actively adapt and improve standards and working practices, and continually seek out most efficient use of resources.
• Ability to plan, priorities and organize own and others' work.
• Anticipate outcome of activities and use initiative to achieve targets.
• Financial management ability is desirable.
• Experience with emergency response delivery in similar conflict situations is preferable
• Gender and cultural sensitivity and commitment and understanding of the values of ADRA Syria and the principles of equal opportunity.
• Computer literate, including word processing, databases/ spreadsheet use.
• Good written and spoken English and Arabic is essential.
SKILLS AND COMPETENCES:
Qualification and Experience:
• Minimum of 2-3 years of progressively specialized experience in logistics and procurement management Relevant experience in Humanitarian/Development Sector is a priority.
• University Degree in Business Administration or Accounting.
Skills and competencies:
• Diplomacy, tact and strong negotiating skills.
• Good interpersonal and communication skills (oral and written)
• Very good analytical thinking and ability to take sound judgements/decisions and be able to work independently.
• Solid and sound data management and reporting skills.
• Experience in managing a team and ability to communicate instructions and objectives clearly and advise and train on specialist skills to team members.
• Ability to pro-actively adapt and improve standards and working practices, and continually seek out most efficient use of resources.
• Ability to plan, priorities and organize own and others' work.
• Anticipate outcome of activities and use initiative to achieve targets.
• Financial management ability is desirable.
• Experience with emergency response delivery in similar conflict situations is preferable
• Gender and cultural sensitivity and commitment and understanding of the values of ADRA Syria and the principles of equal opportunity.
• Computer literate, including word processing, databases/ spreadsheet use.
• Good written and spoken English and Arabic is essential.
Salary and Benefits
Not specified
About us
Non-Governmental Organization working in Syria under a MOU sign with the Syrian Arab Red Crescent in the sectors of NFI and WASH.
Required employees number
1
Posted On
Apr 03, 2019
Expiry Date
May 03, 2019
Photo
Required
CV Language
English