Job ID
18535

Job Title
Area Manager Deir-Ezzor

To work for
Oxfam Syria

Country
Syria

City
Der Al Zour

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
General responsibilities:
• Oversee the quality implementation of Oxfam’s program in Deir-ez-Zor;
• Represent Oxfam at the governorate level. Establish and maintain working and collaborative relationships with relevant stakeholders in Deir-ez-Zor governorate, this includes governorate and district authorities, local organisations and communities, contractors and international organizations. Secure their continuous support for Oxfam’s work in the governorate, by ensuring effective communication about Oxfam and its work, including Oxfam’s overall purpose and goals as well as specific program objectives in the area;
• Participate as relevant external coordination meetings including those called for by governorate authorities, UN/OCHA or other relevant stakeholders;
• Take overall responsibility for the implementation of Oxfam’s Country Strategy (OCS) in Deir-ez-Zor. This includes: a) implementation of project grants; b) the identification of opportunities for further humanitarian interventions; c) regular consultations with Oxfam Damascus head office managers for initiatives that contribute to the implementation of the OCS;
• Supervise the work of project managers and other senior staff;
• Continuously evaluate developments on the ground as related to humanitarian and recovery needs and advise head office on needed humanitarian interventions;
• Ensure regular communication with Oxfam head office in Damascus in order to ensure head office is informed in a timely manner of significant new developments on the ground that affect/may affect program implementation.

Technical and operational support to project implementation:
• Overall responsibility for quality implementation of project grants;
• Ensure all Project Managers are fully familiar and understand the objectives, logframe and budgets of the project proposals they are responsible for implementing;
• Support field Project Managers in developing project work plans and budgets based on planned project outputs and results. Oversee their implementation;
• Support Project Managers and other senior staff in proactively identifying and managing potential obstacles and risks to project implementation and in taking initiatives to mitigate these;
• Support Project Managers in coordinating with Monitoring, Evaluation, Accountability and Learning (MEAL) team to track performance monitoring analysis and adjust implementation accordingly; in cooperation with the MEAL department identify and synthesis best practices and lessons learned. Ensure these are shared with head office and that senior field staff incorporates these in further implementation;
• Support the Project Managers in monitoring, procurement, delivery and/or installation of project materials and services;
• Ensure all projects are implemented according to both Oxfam’s and donors’ requirements;
• Ensure project staff implements activities according to global humanitarian minimum standards and best practice, among which Core Humanitarian Standards, Sphere standards, Charter for Change;
• Perform weekly visits to projects site in order to track implementation.
Finance, procurement, logistics and administration:

• Ensure that Oxfam’s financial and procurement policies are strictly adhered to. Work in collaboration with Oxfam Damascus head office to ensure proper and timely finance and procurement processes;
• Support Project Managers in developing and updating monthly budget spending plans based on planned activities and in cooperation with the finance department;
• Support Project Managers in taking immediate remedial steps in case of over or under spending;
• Ensure all logistics are in place to facilitate project implementation;
• Supervise requests for procurement orders.

Human Resource:

• Ensure that Oxfam Syria Human Resources policies are correctly implemented;
• Ensure a proper overview of staffing needs over all project grants;
• In coordination with Oxfam support department at head office in Damascus, hire support staff required for the field office;
• In cooperation with the field Project Managers, hire required program staff;
• Ensure all program staff have a good understanding of the project’s objectives, the logical framework and budget of the project they are hired under;
• In cooperation with the Human Resource department at head office and field Project Managers, ensure hired staff are properly trained in Oxfam basic standards (safeguarding, gender, protection, code of conduct), in humanitarian standards, and as may otherwise be required to perform their tasks;
• Support the field team to achieve objectives through on-going support and regular meetings, including discussions on progress against objectives/implementation plan, providing feedback and encouragement;
• Identify and propose professional and personal development of staff;
• Perform performance appraisal of staff directly supervised according to Oxfam standards.

Reporting and documentation:

• In coordination with Project Managers, ensure timely and quality preparation and submission of Oxfam and donor narrative and financial reports. This includes Oxfam internal monthly reports, weekly sit-reps and reports of external meetings;
• Report any incident that must be brought to Oxfam's attention (e.g. security, accountability, safeguarding, code of conduct, external interference);
• Collaborate with the communications team and Projects Managers to document project implementation through photographs, videos or blogs; - facilitate access of communications staff to field locations; and provide other materials and information that supports Oxfam’s strategic communications.
• Strictly adhere to Oxfam’s data protection standards for beneficiary, partners and staff in regard to data collected for project purposes.

Security:
• Fully adhere to Oxfam security protocols and procedures and ensure that all staff do so;
• Contribute to on-going security management and planning as necessary;
• Report any incident that must be brought to Oxfam's attention (e.g. security, accountability, safeguarding, code of conduct, external interference).


Qualifications
 University degree or equivalent in a relevant discipline (preferably management, social studies, humanities, engineering, economics);
• At least 4 years of direct professional experience working on implementation of multi-sectoral humanitarian programs; experience with UN, Syrian or international NGOs and government counterparts; equivalent relevant other experience will be considered;
• Experience in the direct implementation of multi-sector humanitarian programming; knowledge of WASH, food security and livelihoods;
• Excellent project management and problem-solving skills;
• Demonstrated leadership and interpersonal skills; keenness to develop teams’ professional capacities; experience in staff supervision;
• Strong representation, communication, interpersonal and negotiation skills with a variety of interlocutors;
• Ability to plan ahead, set priorities, be organized and meet deadlines;
• Awareness and understanding of gender issues;
• Logistics, finance and HR management skills;
• Experience with donor compliance and reporting;
• Report writing skills;
• Ability to work under pressure with multiple priorities;
• Able to work independently as well as in a team;
• Proven very good command of spoken and written English;
• Proven computer literacy.


Specific Vacancy Requirements
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment through our code of conduct. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.

We are committed to ensuring diversity and gender equality within our organization and encourage applicants from diverse backgrounds to apply specially female candidates.


Salary and Benefits
As per Oxfam Salary Scale

About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.

In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.

Required employees number
1

Posted On
Apr 01, 2019

Expiry Date
May 14, 2019

Photo
Required

CV Language
English




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