Job ID
18089
Job Title
Project Administrative Assistant-LICA4
To work for
UN-HABITAT
Country
Syria
City
Damascus
Field of Work
Secretariat - Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Baccalaureate
Responsibilities
Under the overall guidance of the UN-Habitat Urban Information and GIS Specialist, and daily supervision of the Director of International Cooperation in the Ministry of Local Administration and Environment, the Project Administrative Assistant will be responsible of providing admin support to Municipalities Technical Offices Support Project (Phase I, Phase II and Phase III) with related implementation projects(Housing rehabilitation, cadastral, public spaces and environment), to be implemented in many different municipalities and Directorate of services. The responsibilities will include:
1. Assist in administrative and logistical coordination between the ministry and the program, and assist in the project capacity support in the selected administrative units through agreed activities between the program and the ministry
2. Organize municipalities meetings agenda in line with the project implementation work plan;
3. Prepare minutes of meetings with municipalities and local authorities in Arabic and English;
4. Support the organization workshops, roundtables and meetings by facilitating logistic arrangements to ensure prompt and effective implementation of activities;
5. Prepare output reports of each training workshops (attached with the relevant images);
6. Follow-up travel arrangements and DSA payments for trainers and participants;
7. Establish a proper filing system and maintain files and documentation in good order;
8. Any other administrative support tasks.
1. Assist in administrative and logistical coordination between the ministry and the program, and assist in the project capacity support in the selected administrative units through agreed activities between the program and the ministry
2. Organize municipalities meetings agenda in line with the project implementation work plan;
3. Prepare minutes of meetings with municipalities and local authorities in Arabic and English;
4. Support the organization workshops, roundtables and meetings by facilitating logistic arrangements to ensure prompt and effective implementation of activities;
5. Prepare output reports of each training workshops (attached with the relevant images);
6. Follow-up travel arrangements and DSA payments for trainers and participants;
7. Establish a proper filing system and maintain files and documentation in good order;
8. Any other administrative support tasks.
Qualifications
Competencies and Critical Success Factors:
Corporate Competencies:
Respect for diversity;
Professionalism;
Integrity.
Functional Competencies:
PLANNING & ORGANIZING
Develops clear goals that are consistent with agreed strategies;
Allocates the appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Uses time efficiently.
CLIENT ORIENTATION
Consider all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
Identifies clients’ needs and matches them to appropriate solutions;
Keeps clients informed of progress or setbacks in projects;
Meets timeline for delivery of product or services to clients.
TEAMWORK
Work collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position.
Corporate Competencies:
Respect for diversity;
Professionalism;
Integrity.
Functional Competencies:
PLANNING & ORGANIZING
Develops clear goals that are consistent with agreed strategies;
Allocates the appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Uses time efficiently.
CLIENT ORIENTATION
Consider all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
Identifies clients’ needs and matches them to appropriate solutions;
Keeps clients informed of progress or setbacks in projects;
Meets timeline for delivery of product or services to clients.
TEAMWORK
Work collaboratively with colleagues to achieve organizational goals;
Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others;
Supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position.
Specific Vacancy Requirements
Education:
• Secondary school;
• Bachelor degree in relevant fields is desirable.
Experience:
• 4 years’ experience for secondary school, or 1-year experience for a bachelor’s degree in relevant administrative and coordination work (administrative assessment, workshops, and communication with administrative units)
• Excellent team player, yet capable of independent work-planning and time management,
• Proven communication and interactive skills.
• UN experience is desirable.
Language Requirements:
Arabic (Fluent)
English (Functional)
• Qualified female candidates are strongly encouraged to apply.
• Priority consideration will be given for internal qualified candidates.
• UN-Habitat reserves the right to re-classify the post, based on operational requirements.
• Secondary school;
• Bachelor degree in relevant fields is desirable.
Experience:
• 4 years’ experience for secondary school, or 1-year experience for a bachelor’s degree in relevant administrative and coordination work (administrative assessment, workshops, and communication with administrative units)
• Excellent team player, yet capable of independent work-planning and time management,
• Proven communication and interactive skills.
• UN experience is desirable.
Language Requirements:
Arabic (Fluent)
English (Functional)
• Qualified female candidates are strongly encouraged to apply.
• Priority consideration will be given for internal qualified candidates.
• UN-Habitat reserves the right to re-classify the post, based on operational requirements.
Salary and Benefits
As per UNOPS salary scale.
About us
UN-HABITAT’s Syria Programme focuses on the following areas: emergency shelter and housing, water, sanitation and hygiene (WASH), solid waste management, and urban information management, including City Profiles and Neighborhood Profiles. UN-Habitat works closely with UN agencies, Governorates, and local NGO partners to implement its programmes at national, Governorate and municipal levels.
UN-Habitat is currently conducting an urban and humanitarian assessment in the affected major cities and areas, in collaboration with the city local authorities and the active humanitarian agencies in the region. The assessment will lead to determining emergency humanitarian priorities and will also lead to an outline of the strategic recovery approaches and emergency humanitarian response priorities.
The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for cities and human settlements. UN-Habitat’s humanitarian work is guided by its Strategic Policy on Human Settlements in Crisis and the agency is a member of the Inter-Agency Standing Committee (IASC)
UN-Habitat is currently conducting an urban and humanitarian assessment in the affected major cities and areas, in collaboration with the city local authorities and the active humanitarian agencies in the region. The assessment will lead to determining emergency humanitarian priorities and will also lead to an outline of the strategic recovery approaches and emergency humanitarian response priorities.
The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for cities and human settlements. UN-Habitat’s humanitarian work is guided by its Strategic Policy on Human Settlements in Crisis and the agency is a member of the Inter-Agency Standing Committee (IASC)
Required employees number
1
Posted On
Feb 11, 2019
Expiry Date
Feb 26, 2019
CV Language
English