17992

PUI | Première Urgence Internationale

Damascus

The Procurement Assistant is responsible for supporting the Procurement Officer with the procurement process of works purchase files, including but not limited to market assessments, overview on completion of works provided, as well as archiving all relevant procurement files documents.

1- Procurement
• Complete procurement files – based on predefined threshold – for various works projects activities, and in accordance to detailed specifications, expected delivery times, available budget and duly approved purchase orders;
• Ensure that purchase files are in full compliance with PUI’s procurement’s procedures;
• Ensure local procurement activities to be in compliance with PUI procedures and guidelines, as well as national regulations;
• He / She carries his / her duties in compliance with accountability policies ensuring that all procured works are in agreement with PUI procurement regulations and defined within PUI’s quality standards criteria (i.e. Fit for purpose and inspection compliant);
• He / She provides technical advice in relation to procurement matters to other PUI departments and to his / her peers;

2- Archiving:
• Ensure all relevant documents related to Works procurement files are being archived (hard and soft copies) as per PUI guidelines for full audit trail;

3- Internal reporting
• Support Procurement Manager & Procurement Officer in preparing cash-forecasts related to ongoing purchase orders, on a weekly basis;

• Self-supporting in computers (Windows, Excel, Word, PowerPoint, etc.)
•Good communication skills
• Strong organizational abilities
• Ability to set priorities and manage time effectively
• Ability to multitask.
• Ability to work independently as well as a team member
• Excellent report writing (financial and narrative) skills (Preferred)
The priority will be given to the candidates who will submit their CVs in the first 15 days.

The current operational strategy for Premiere Urgence Internationale (PUI) in Syria is to alleviate the human suffering of the Syrian people in Syria by delivering sound, needs-based humanitarian assistance, while promoting a life-sustaining response. PUI's positioning on, shelter, education, livelihoods, and WaSH sectors remain a priority.

Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Deraa ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitation, free exam preparations, summer class activities, community based initiatives and psycho social support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),

Jan 31, 2019

English