Job ID
17740
Job Title
Education Assistant [Programme Support /Logs/Admin/HR]
To work for
NRC | Norwegian Refugee Council
Country
Syria
City
Aleppo
Field of Work
Education/Training - Humanitarian/Disasters
Job Type
Full time
Responsibilities
A. EducationProgramme Support Assistant [HR]:
• Act as Focal Point in the Education Department in relation with the NRC HR department for the functions assigned.
• Ensure the implementation of the HR procedures, in the Education Department, in line with relevant legal provisions, for all mobile resources and NRC resources, as requested.
• Provide support for running recruitment processes, induction and follow up of mobile resources in the Education Department. This includes, without being limited to: drafting TORs, support for designing interview grids and tests, scheduling interviews, sitting in interview panels and assessing candidates and scoring tests as per request, communicating recruitment results to candidates, etc.), drafting contracts and ensuring their signature, processing inductions and exits, verification of attendance sheets, ensuring compliance and filling of all staff records and proper archiving, preparing payments, drafting reports regarding the mobile resource as per management requests, etc.Translate HR documentation from English to Arabic and vice versa.
• Translate HR related documentation from English to Arabic and vice versa.
• File and archive HR documentation in the Education Department, in line with NRC procedures
• Provide administrative support to the education team in all HR related matters.
• Update trackers related to HR arrangements for the implementation of education activities.
B. Education Program Support Assistant [Logs-Admin]:
• Act as focal point for the Education Core Competency/Department in relation to the following NRC Support Departments: Logistics, Admin, Transport, ICT, Finance, Compliance, Security (depending on assignment).
• Provide logistic support for the implementation of education activities.
• Provide administrative support to the education team in all programme related matters.
• Provide assistance to ensure that all programme transportation needs are identified and adequate and timely transportation means are ensured, coordination with the Transport Department.
• Support the education team in ensuring that required financial documentation is complete.
• Update trackers related to the logistic, finance, admin, transport, ICT arrangements for the implementation of education activities.
• Translate relevant support documents from English to Arabic and vice versa.
• Provide assistance in the implementation of activities in field locations as per need.
C. Joint responsibilities
• Other duties, depending on programme needs, including but not limited to: data entry, donor compliance, assessments, archiving, reporting, assessments, drafting of MoMs, etc
• Act as Focal Point in the Education Department in relation with the NRC HR department for the functions assigned.
• Ensure the implementation of the HR procedures, in the Education Department, in line with relevant legal provisions, for all mobile resources and NRC resources, as requested.
• Provide support for running recruitment processes, induction and follow up of mobile resources in the Education Department. This includes, without being limited to: drafting TORs, support for designing interview grids and tests, scheduling interviews, sitting in interview panels and assessing candidates and scoring tests as per request, communicating recruitment results to candidates, etc.), drafting contracts and ensuring their signature, processing inductions and exits, verification of attendance sheets, ensuring compliance and filling of all staff records and proper archiving, preparing payments, drafting reports regarding the mobile resource as per management requests, etc.Translate HR documentation from English to Arabic and vice versa.
• Translate HR related documentation from English to Arabic and vice versa.
• File and archive HR documentation in the Education Department, in line with NRC procedures
• Provide administrative support to the education team in all HR related matters.
• Update trackers related to HR arrangements for the implementation of education activities.
B. Education Program Support Assistant [Logs-Admin]:
• Act as focal point for the Education Core Competency/Department in relation to the following NRC Support Departments: Logistics, Admin, Transport, ICT, Finance, Compliance, Security (depending on assignment).
• Provide logistic support for the implementation of education activities.
• Provide administrative support to the education team in all programme related matters.
• Provide assistance to ensure that all programme transportation needs are identified and adequate and timely transportation means are ensured, coordination with the Transport Department.
• Support the education team in ensuring that required financial documentation is complete.
• Update trackers related to the logistic, finance, admin, transport, ICT arrangements for the implementation of education activities.
• Translate relevant support documents from English to Arabic and vice versa.
• Provide assistance in the implementation of activities in field locations as per need.
C. Joint responsibilities
• Other duties, depending on programme needs, including but not limited to: data entry, donor compliance, assessments, archiving, reporting, assessments, drafting of MoMs, etc
Qualifications
These are skills, knowledge and experience that are important for effective performance.
• University degree
• Previous experience in HR [for the HR Support Assistant] or in logistics, admin, and finance [for the Logs-Admin Support Assistant] to prove relevant skills
• Proven experience in dealing with people both internally and externally
• Fluency in Arabic and English
• Good working knowledge of MS Office package
• Previous experience in Education & Volunteering preferred
• University degree
• Previous experience in HR [for the HR Support Assistant] or in logistics, admin, and finance [for the Logs-Admin Support Assistant] to prove relevant skills
• Proven experience in dealing with people both internally and externally
• Fluency in Arabic and English
• Good working knowledge of MS Office package
• Previous experience in Education & Volunteering preferred
Specific Vacancy Requirements
Behavioral competencies
• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Ability to work independently in a result oriented multi-tasking and multi-cultural environment
• Highly approachable, trustworthy
• Good cultural awareness and sensitivity
• Respectful and appropriate attitude towards colleagues and beneficiaries.
• Accuracy and precision
• High integrity and confidentiality
• Ability to manage conflicting priorities
• Ability to cope and support the team to cope well with change
3. Context related skills, knowledge and experience:
• Ready to travel on mission into different Governorates in Syria
• Experience in working in Arabic & English languages (written and verbal)
• Ability to handle stress and insecure environments
Please note that this announcement shall be expired on 24 January 2019
Skilled and experienced candidates who are not successful in this recruitment process may also be considered for Education Assistant positions, if such positions become available in the near future
• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Ability to work independently in a result oriented multi-tasking and multi-cultural environment
• Highly approachable, trustworthy
• Good cultural awareness and sensitivity
• Respectful and appropriate attitude towards colleagues and beneficiaries.
• Accuracy and precision
• High integrity and confidentiality
• Ability to manage conflicting priorities
• Ability to cope and support the team to cope well with change
3. Context related skills, knowledge and experience:
• Ready to travel on mission into different Governorates in Syria
• Experience in working in Arabic & English languages (written and verbal)
• Ability to handle stress and insecure environments
Please note that this announcement shall be expired on 24 January 2019
Skilled and experienced candidates who are not successful in this recruitment process may also be considered for Education Assistant positions, if such positions become available in the near future
Salary and Benefits
In addition to the salary and allowances NRC will cover phone related costs. capacity
building opportunities and the possibility to grow professionally within the organization
building opportunities and the possibility to grow professionally within the organization
About us
NRC is a non-governmental, non-profit, humanitarian, independent organisation. It provides assistance to people affected by crises & i.e. refugees, internally displaced people, host communities etc. - to meet their immediate humanitarian needs, prevent further displacement and contribute to durable solutions.
NRC was established in 1946 under the name Aid to Europe, to assist refugees in Europe after World War II. After almost 70 years of interventions all over the world, today NRC is organised as an independent and private foundation that cooperates closely with the UN and other humanitarian organisations, around the world as well as in Norway. NRCs funding base is not only diverse but also flexible, counting a number of different donors including the Norwegian Ministry of Foreign Affairs and the United Nations. In 2014 NRC assisted more than four million displaced and conflict-affected people around the world, and raised more than USD 250 million for our humanitarian programming. Currently NRC operates in 25 countries worldwide with over 5,000 staff members, the majority of which are national employees. All NRC projects are supervised by the Head Office of the organization in Oslo while in the Middle East, NRC country offices report to a regional office based in Amman. All the programs are implemented in close coordination with governments and local authorities.
The type of activities implemented in each context varies from country to country depending on the needs on the ground and priorities laid out in strategic response plans of Governments and the UN. However NRC mainly specialises in five programme areas: Education, Shelter, WASH, Food Security as well as supporting displacement affected population to access further services. Moreover, extensive expertise has been gained by the organization over the years also on Collective Shelters Coordination and Management.
In addition, NRC provides expertise as a strategic partner to the UN as well as to national and international actors including governments and line ministries- through its stand-by rosters. Only in 2014 almost 600 humanitarian experts were deployed to 49 countries, making NRCs rosters the most used expert deployment capacity in the humanitarian world.
Finally, NRC promotes and sustains efforts at different levels to keep high the attention on the condition and situation of displaced and vulnerable people affected by ongoing crisis.
NRC was established in 1946 under the name Aid to Europe, to assist refugees in Europe after World War II. After almost 70 years of interventions all over the world, today NRC is organised as an independent and private foundation that cooperates closely with the UN and other humanitarian organisations, around the world as well as in Norway. NRCs funding base is not only diverse but also flexible, counting a number of different donors including the Norwegian Ministry of Foreign Affairs and the United Nations. In 2014 NRC assisted more than four million displaced and conflict-affected people around the world, and raised more than USD 250 million for our humanitarian programming. Currently NRC operates in 25 countries worldwide with over 5,000 staff members, the majority of which are national employees. All NRC projects are supervised by the Head Office of the organization in Oslo while in the Middle East, NRC country offices report to a regional office based in Amman. All the programs are implemented in close coordination with governments and local authorities.
The type of activities implemented in each context varies from country to country depending on the needs on the ground and priorities laid out in strategic response plans of Governments and the UN. However NRC mainly specialises in five programme areas: Education, Shelter, WASH, Food Security as well as supporting displacement affected population to access further services. Moreover, extensive expertise has been gained by the organization over the years also on Collective Shelters Coordination and Management.
In addition, NRC provides expertise as a strategic partner to the UN as well as to national and international actors including governments and line ministries- through its stand-by rosters. Only in 2014 almost 600 humanitarian experts were deployed to 49 countries, making NRCs rosters the most used expert deployment capacity in the humanitarian world.
Finally, NRC promotes and sustains efforts at different levels to keep high the attention on the condition and situation of displaced and vulnerable people affected by ongoing crisis.
Required employees number
2
Posted On
Jan 08, 2019
Expiry Date
Feb 07, 2019
CV Language
English