Job ID
17116
Job Title
Logistics Assistant
To work for
MEDAIR
Country
Syria
City
Der Al Zour
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Working as a member of a team who are committed to serve the world’s most vulnerable with practical and compassionate care the Logistics Assistant will support logistics activities of the programme. The employee will ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. The employee will be responsible to assist with procurement and other logistical processes.
Major Duties and Responsibilities:
Logistics:
- Carry out day-to-day logistical functions of the programme including, but not limited to: supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. mobile phones, laptops, printers, scanners, etc.), maintenance and asset tracking.
- Liaising with the area manager to provide effective logistical support to the projects and the field teams.
- Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements.
- Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
- Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.
- Vehicle Control: Responsibility for driving, with ultimate care and security. Driving will include but is not limited to, Medair employees to meetings and field sites etc. and transporting project or base related supplies to required locations.
- Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP).
Administration:
- Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
- Contribute, as required by Area Manager and Damascus team, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.
- Follow-up with other departments for any missing documents.
Communication:
- Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
- Develop and maintain positive relationships with suppliers, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
- Ensure colleagues are informed of the required logistical procedures, and be available to answer any logistical related questions and to provide coaching and guidance as necessary.
Quality Management:
- Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources.
Major Duties and Responsibilities:
Logistics:
- Carry out day-to-day logistical functions of the programme including, but not limited to: supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. mobile phones, laptops, printers, scanners, etc.), maintenance and asset tracking.
- Liaising with the area manager to provide effective logistical support to the projects and the field teams.
- Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements.
- Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
- Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.
- Vehicle Control: Responsibility for driving, with ultimate care and security. Driving will include but is not limited to, Medair employees to meetings and field sites etc. and transporting project or base related supplies to required locations.
- Security: General awareness of security procedures and guidelines in place; abide by them and report any security-related incidents or risks/threats to the main Security Focal Point (SFP).
Administration:
- Ensure a clear and transparent paper trail is in place for all logistical transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
- Contribute, as required by Area Manager and Damascus team, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.
- Follow-up with other departments for any missing documents.
Communication:
- Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
- Develop and maintain positive relationships with suppliers, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.
- Ensure colleagues are informed of the required logistical procedures, and be available to answer any logistical related questions and to provide coaching and guidance as necessary.
Quality Management:
- Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources.
Qualifications
Essential Qualifications and Experience:
- Intermediate Certificate in relevant subject or equivalent professional / technical qualification.
- Valid Driver’s licence with clean record
Contextual awareness of locations.
- 4 years’ work experience in logistics.
- Good Arabic and English (spoken and written).
- Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
Desirable Qualifications and Experience:
- University degree in logistics, supply chain, management or administration.
- Basic mechanic training/knowledge.
- Previous NGO experience.
- Experience of stock management systems.
- Intermediate Certificate in relevant subject or equivalent professional / technical qualification.
- Valid Driver’s licence with clean record
Contextual awareness of locations.
- 4 years’ work experience in logistics.
- Good Arabic and English (spoken and written).
- Computer literate with good working knowledge of Microsoft Excel, Word and Outlook.
Desirable Qualifications and Experience:
- University degree in logistics, supply chain, management or administration.
- Basic mechanic training/knowledge.
- Previous NGO experience.
- Experience of stock management systems.
Specific Vacancy Requirements
Interested? Then apply for this position
All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.
Professional references will be checked before offering this position to the successful candidate.
The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.
This is a position based in Deir Ez-Zor with possible field visits (subject to staff safety procedures and movement approvals). Working week is 5 days per week, Sunday to Thursday 8:30 – 16:30.
This position requires flexibility with possible travel to Damascus, Lebanon or Jordan for training or meetings.
Planned start date: As soon as possible.
Medair offer equal opportunity to all candidates and welcomes applications irrespective of age, gender, ethnicity or religion. Medair shortlist based on educational background and relevant professional experience. Only those shortlisted will be contacted for an interview.
Please note Medair have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.
Professional references will be checked before offering this position to the successful candidate.
The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.
This is a position based in Deir Ez-Zor with possible field visits (subject to staff safety procedures and movement approvals). Working week is 5 days per week, Sunday to Thursday 8:30 – 16:30.
This position requires flexibility with possible travel to Damascus, Lebanon or Jordan for training or meetings.
Planned start date: As soon as possible.
Medair offer equal opportunity to all candidates and welcomes applications irrespective of age, gender, ethnicity or religion. Medair shortlist based on educational background and relevant professional experience. Only those shortlisted will be contacted for an interview.
Please note Medair have may not choose to appoint this position on completion of interviews if a suitable candidate is not found and / or if needs change and the position is no longer necessary.
Salary and Benefits
We offer an interesting job with Medair and competitive remuneration. We will offer the successful applicant a six months contract on current projects inclusive of 3 months' probation period, renewable dependent on both performance and funding for subsequent projects.
Salary and conditions will be in accordance with Medair Terms of Employment for National staff and relevant experience.
Salary and conditions will be in accordance with Medair Terms of Employment for National staff and relevant experience.
About us
Medair is a humanitarian, non-governmental, non-profit organization with headquarters in Switzerland, founded in 1989 and currently working in 14 countries throughout the world.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.
Required employees number
1
Posted On
Oct 24, 2018
Expiry Date
Nov 23, 2018
Photo
Required
CV Language
English