Job ID
16937
Job Title
HR Assistant
To work for
Oxfam Syria
Country
Syria
City
Damascus
Field of Work
HR/QM - Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Support the recruitment processes including but not limited to, ensuring prompt long listing and short-listing; downloading CV’s from E-Acru; preparing written tests, scheduling interviews; contacting candidates, and writing regrets
• Coordinate the collection of absence, leave statistic, sickness reports, new/end of contract statistics and information in order to ensure that staff files are up to date.
• Track and monitor expiry dates of contracts and report to HR Officer for follow up actions with the respective line managers
• Assist with medical reconciliation
• Ensure that all HR documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner in line with minimum standards and data protection regulations. Follow up and inform relevant stakeholders on missing information and/or incomplete staff files.
• Supporting on the development of Induction programmes
• Assist in the management of the HR Folder in the ‘O’ Drive, by conducting regular review of the drive to ensure that all information and forms are up to date and shared information are accurate and stored in a proper manner, e.g. contracts, leave balance report, sickness and medical reports
• Support in any other administrative work needed within the HR Department
• Coordinate the collection of absence, leave statistic, sickness reports, new/end of contract statistics and information in order to ensure that staff files are up to date.
• Track and monitor expiry dates of contracts and report to HR Officer for follow up actions with the respective line managers
• Assist with medical reconciliation
• Ensure that all HR documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner in line with minimum standards and data protection regulations. Follow up and inform relevant stakeholders on missing information and/or incomplete staff files.
• Supporting on the development of Induction programmes
• Assist in the management of the HR Folder in the ‘O’ Drive, by conducting regular review of the drive to ensure that all information and forms are up to date and shared information are accurate and stored in a proper manner, e.g. contracts, leave balance report, sickness and medical reports
• Support in any other administrative work needed within the HR Department
Qualifications
• An interest or experience in HR Management, Business Administration or any other related subjects
• Good knowledge management of communication systems and office management.
• Excellent organization skills and able to prioritise accordingly
• Good organisational skills including accuracy, consistency, attention to detail, Creative thinking
• Resourceful and capable of thinking on their feet
• Has high level of integrity and keeping all necessary information confidential
• Able to work under pressure and in insecure areas
• Good communication skills, both oral and written.
• Strong computer skills including ability to work with windows competently and accurately. Email operation.
• Good knowledge management of communication systems and office management.
• Excellent organization skills and able to prioritise accordingly
• Good organisational skills including accuracy, consistency, attention to detail, Creative thinking
• Resourceful and capable of thinking on their feet
• Has high level of integrity and keeping all necessary information confidential
• Able to work under pressure and in insecure areas
• Good communication skills, both oral and written.
• Strong computer skills including ability to work with windows competently and accurately. Email operation.
Specific Vacancy Requirements
"We are committed to ensuring diversity and gender equality within our organization."
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
Oxfam is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
Salary and Benefits
As per Oxfam Salary Scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam's WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Oct 16, 2018
Expiry Date
Nov 14, 2018
Photo
Required
CV Language
English