Job ID
16926
Job Title
Area Assistant
To work for
Confidential
Country
Syria
City
Rakka
Field of Work
Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• prepares the relevant monthly and yearly attendance reports;
• Maintain staff records and ensures the supporting documents are provided;
• Arranges appointments, assists in making travel authorization and security
- Support planning and implementation of area-based strategies and action plans.
• Assist the data collection of socio-economic indicators for an adequate situation analysis in the target areas and provide basic research input to feed into area-based planning processes, reports, and other documents.
• Assist the formulation of project proposals and area work plans through relevant data collection and identification of potential implementing partners and implementation modalities.
• Follow up on the implementation of the area-based projects/initiatives and provide weekly and periodic reports to the area manager
• In close coordination with the Field Team, follow up with the implementing partners (NGOs, CBOs, stakeholders…) and beneficiaries on the day-to-day implementation processes.
• Assist the development of monthly and ad-hoc financial and programme reports reflecting the achievements and challenges in the target area of operation
• Prepare the logistics and administrative arrangements for trainings, missions, and other events.
- Provide administrative, financial and logistics support to the area-based operations.
• Prepare procurement notices including Request for Quotation, Request for Proposal and Purchase Orders according to rules and regulations
• Ensure bills and invoices are timely and efficiently submitted for requests for direct payments
• Prepare Requests for Direct Payment for the Area Manager clearance and approval and follow up on the payments issuance to the vendors.
• Provide logistics and administrative support to all missions taking place in the governorate (including monitoring and evaluation, assessment, mapping and exploration missions)
• Ensure that organization finance and procurement rules and regulations are respected during the implementation of the project;
• Ensure that all projects and initiatives programme and financial records are well kept and easily retrieved for management and audit purposes
• Keep records of all office assets and prepare end of year inventory report
• Conduct regular field visits to Raqqa.
• Perform other actions as requested by the supervisor.
• Maintain staff records and ensures the supporting documents are provided;
• Arranges appointments, assists in making travel authorization and security
- Support planning and implementation of area-based strategies and action plans.
• Assist the data collection of socio-economic indicators for an adequate situation analysis in the target areas and provide basic research input to feed into area-based planning processes, reports, and other documents.
• Assist the formulation of project proposals and area work plans through relevant data collection and identification of potential implementing partners and implementation modalities.
• Follow up on the implementation of the area-based projects/initiatives and provide weekly and periodic reports to the area manager
• In close coordination with the Field Team, follow up with the implementing partners (NGOs, CBOs, stakeholders…) and beneficiaries on the day-to-day implementation processes.
• Assist the development of monthly and ad-hoc financial and programme reports reflecting the achievements and challenges in the target area of operation
• Prepare the logistics and administrative arrangements for trainings, missions, and other events.
- Provide administrative, financial and logistics support to the area-based operations.
• Prepare procurement notices including Request for Quotation, Request for Proposal and Purchase Orders according to rules and regulations
• Ensure bills and invoices are timely and efficiently submitted for requests for direct payments
• Prepare Requests for Direct Payment for the Area Manager clearance and approval and follow up on the payments issuance to the vendors.
• Provide logistics and administrative support to all missions taking place in the governorate (including monitoring and evaluation, assessment, mapping and exploration missions)
• Ensure that organization finance and procurement rules and regulations are respected during the implementation of the project;
• Ensure that all projects and initiatives programme and financial records are well kept and easily retrieved for management and audit purposes
• Keep records of all office assets and prepare end of year inventory report
• Conduct regular field visits to Raqqa.
• Perform other actions as requested by the supervisor.
Qualifications
2 years of relevant work experience, good performance record in supporting Administrative and Financial Management activities is essential.
Experience in the usage of computers and office software packages.
Experience in the usage of computers and office software packages.
Specific Vacancy Requirements
- One year renewable based on need and satisfactory performance
- Raqqa – to be stationed in Aleppo
- Raqqa – to be stationed in Aleppo
Salary and Benefits
Negotiable
About us
Consultancy Company
Required employees number
1
Posted On
Oct 15, 2018
Expiry Date
Nov 13, 2018
Photo
Required
CV Language
English