Finance Assistant

Syria

Finances/Accountancy

Under supervision of the FO is responsible for providing overall supervision of the financial tasks and the Cash tasks. He/she ensures that the projects go smoothly on financial aspects and that the financial procedures are well respected in all the mission.

1. Accountancy management
- Check, before recording any entry, that the invoices are compliant with PUI regulations and procedures
- Manage the daily payments of the mission:
• Is responsible of the Damascus cashboxes.
• Is responsible of the Damascus bankboxes
• Ensure the payment of the daily expenses.
• Prepare a monthly report on expenses.
- Keep the cashbook of Damascus Office:
• Ensure daily follow-up of the expenditures.
• Record transfers, advances, exchanges and bills in Damascus cashboxes and safe accounts, and for the bank account.
- Collect and gather the monthly bills:
• Gather the bills in the box file by dividers according to the PUI standards.
• Check that each bill contains the accurate information and support documents.
• Translate requested information’s into English.
• Stamp bills; order them by program number and by date.
• Attribute to each bill a unique number.
- Monthly Closing:
• Import and export the data and updates in coordination with the FO.
• Prepare the SAGA excel sheet.
- Administrative Tasks:
• Prepare all the letters or transfer documents requested by FO.
- Archive
• To file, scan and archive all accounting-related documents (invoices, advances, contracts...)
• Prepare invoices for audit upon request and to on a monthly basis to HQ
- Projects;
• To prepare the payment for V.T and Q.E project.
• To help the finance Officer in Contract payments follow up table.
- Reports
• Prepare any kind of report requested by Head of Finance or Finance Officer.
- Others
• Any other work related the Accountancy and asked by the Head of Finance or Finance Officer.

- Honest and trustworthy
- Reliable, rigorous and well organized
- Able and willing to learn to extend his/her scope of work
- Able to manage priorities, take initiatives and work without constant supervision
- Able to travel to the governorates when needed
- Motivated and dedicated to his/her job
- Management skills
- Good team worker
- Good communication skills
- Hard Worker
- Priority for candidates applying during the first 15 days

The current operational strategy for Premiere Urgence Internationale (PUI) in Syria is to alleviate the human suffering of the Syrian people in Syria by delivering sound, needs-based humanitarian assistance, while promoting a life-sustaining response. PUI's positioning on, shelter, education, livelihoods, and WaSH sectors remain a priority.

Based on ten years of experience conducting humanitarian operations in Syria, supporting Iraqi refugees and lately Syrians affected by the crisis, PUI has played an important role in responding to the needs of the population within nine governorates (Aleppo, Damascus, Rural Damascus, Homs, Hama, Tartous, Lattakia & Dera’a ) and through the following interventions:
- Rehabilitation of collective and private shelters,
- Rehabilitation of infrastructure
- Emergency and Early Recovery WASH interventions
- Education support for conflict-affected populations (remedial classes, school rehabilitations, free exam preparations, summer class activities, community based initatives and psychosocial support),
- Enhancement of the Population of Syria self-reliance through livelihoods (vocational training course, provision of a professional tool kit ((PTK)),

Oct 11, 2018

English