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Job ID
15860

Job Title
Administrative and Finance Assistant

To work for
EUROPEAN CIVIL PROTECTION AND HUMANITARIAN AID OPERATIONS

Country
Syria

City
Damascus

Field of Work
Finances/Accountancy - Administrative

Job Type
Full time

Military service
Not Specified

Minimum Education Level
Bachelor/ License Degree

Responsibilities
 Budget & Finance: Prepares the annual budget and its amendments, reviews and ensures eligibility and accuracy of invoices, creates orders and payment, prepares bank and petty cash disbursements, reviews the draft monthly financial reports, performs monthly financial closures, follows-outstanding cash advances, conducts cash count, monitor the monthly cash position and forecast reports, Maintains the petty cash boxes, cheque books, ensure that bank account statements are updated, maintains the budget forecast, manages financial archives.

 Human Resources: Assists in the recruitment process, prepares employment contracts, prepares & pay monthly salaries, maintains an overview of expatriate staff’s visa and residence permit, maintains national personnel files, follows-up office rolling plan, follow-up Medical/Accident insurance, carries out briefing of newly recruited personnel.

 General Administration Support: Drafts administrative and financial notes, updates Fiche Bureau, report any irregularities with financial, administrative, personnel or logistic matters, plays an active role in procurement of goods and services for office, maintains records of lease and service contracts, manages vehicle taxes and insurance, coordinates exemption requests and follows-up VAT reimbursements status with the EU Delegation, maintains the electronic filing structure, maintains and updates administrative and financial files, maintains appropriate contacts with government offices and officials of various local organisations, deals with travel arrangements for the office personnel


Qualifications
o A relevant first level university degree or equivalent professional experience
o Minimum 4 years of relevant work experience at national or international level in the area of administration or programme support service including experience in procurement, human resources and finances;
o Previous experience in a Governmental or other International Organisation is an advantage;
o Very Good drafting skills.
o Good communication skills.
o Capable of working under pressure in a multitasking position.
o Ability to work in a multicultural environment.
o Experience in the usage of computers and office software packages (MS Word, Excel, etc).
o An excellent knowledge of Arabic and English Languages


Specific Vacancy Requirements
The position is open to all nationals of Syria and other residents holding a valid working permit.

Only applications including a cover letter and a detailed CV submitted until 17 of June 2018 midnight Local Time Damascus at the latest will be considered.

Only the short-listed candidates will be contacted. Candidates who will not have been contacted by 30th of August 2018 should consider that they have not been selected.

Any form of canvassing, soliciting or influencing will be treated as grounds for disqualification.

Salary and Benefits
TBC

About us
The European Commission’s European Civil protection and Humanitarian aid Operations (ECHO), funds relief operations for victims of natural disasters and conflicts outside the European Union. For humanitarian aid, the Commission works with about 200 operational partners, including United Nation agencies, the Red Cross/Crescent movement and non-governmental organizations (NGOs). Aid is channeled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation

Required employees number
1

Posted On
Jun 01, 2018

Expiry Date
Jul 01, 2018

CV Language
English

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