Senior HR Assistant

Syria

HR/QM - Humanitarian/Disasters

The Senior HR Assistant is responsible for executing of Recruitment, Hiring, Orientation, Performance management, and Training functions.

1- In charge of the implementation of the Recruitment Process:
- Follow up for SARC's Approval (if needed; upon new creation of positions)
- Arrange advertising the new vacancies (including identifying the most appropriate mean and drafting the Job Ad)
- Check that the Written Test include all the required components
- Collect Received applications and apply the first filtration to eliminate irrelevant applications.
- Contact the shortlisted candidate for the Written Test and supervise it.
- Contact the candidates for the Interview
- Contact the selected candidate to ask for list of reference (if needed) and then give a job offer (conditional upon SARC Approval)
- Request required document and information from selected candidate and send it accordingly to the Senior Administrative Assistant to be sent to SARC.
- Request and ensure receiving all hiring documents
- Contact or Send an email to the unsuccessful candidates
- Update Recruitment Follow up list
- File all the recruitment document (Soft & Hard)
 
2- In charge of the implementation of Hiring, contractual and Supervise the Orientation Process
- Coordinate with the concerned department to provide office equipment, communication tools.
- Prepare and send an email to introduce the newly hired staff (up to the Officer's Level)
- Request PUI ID Card and deliver it to the concerned Staff
- Conduct the HR Orientation
- Coordinate with the Head of Departments concerning the Departmental Orientation
- Assist to Archive the Contracts

3- In charge of the implementation of the performance management and Training Process:
- Follow up of the annual performance management process and ensure receiving all the appraisals.
- Collect the Training Request Forms
- Collect offers from the training centers
- Follow up the attendance of employees
- Collect & file the training certificates
- Follow up the settlement of training invoices
- Handle the internal training
- Creation Training plan and updated

- Communication skills
- Management Skills
- Report writing skills
- Able to manage stress and pressure
- Able to manage priorities
- Ability to analyze and suggest improvement
- Priority for candidates applying during the first 15 days

Premiere Urgence Internationale (PUI) is a French non-governmental, not profit organization working in the field of international aid. PU has been present in Syria since 2008, our mission was to provide humanitarian aids to the Iraqi refugees. In 2013, PUI signed an MOU with the Syrian Arab Red Crescent that allowed our organization to broaden its intervention in Syria to include the crisis-affected population. PUI approaches different needs with different programs such as: Education and Livelihood programs,rehabilitation of Collective Shelters and water trucking supply.

May 23, 2018

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