Job ID
14484

Job Title
Logistics Officer - Urgent Recruitment

To work for
Oxfam Syria

Country
Syria

City
Damascus

Field of Work
Procurement/Logistics/Delivery - Humanitarian/Disasters

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
KEY RESPONSIBILITIES:
Logistics:
• Ensure effective supply chain mechanisms in place to contribute to the successful implementation of the Oxfam GB plans in Syria in coordination with the different internal and external stakeholders.
• Responsible and accountable for ensuring the logistics and procurement activities in Oxfam GB in Syria are carried out in accordance with the authority of the logistics.
Warehousing and Transportation:
Ensure timely movement of the goods to/from warehouse by:
• Accomplish high level of coordination with suppliers, shipping agents, warehouse management, related authorities and Oxfam representatives
• Manage stock data and tracking systems in accordance with Oxfam GB standard procedures.
• Ensure receipt of goods is in good order as described on the purchase order & requisition ensuring relevant technical advice for receiving goods of specific technical nature when necessary
• Carry out regular stock reconciliation and report of any discrepancy to the line manager.
• Communicate with respective stakeholders throughout the delivery/release process, prepare service requests, and follow on inventory and reconciliation visits.
• Attend and effectively participate in the logistics cluster meetings whenever designated to maintain working relationships
• Manage and follow on customs clearance by coordinating with related authorities, agents and service providers.
• Prepare, follow on facilitation letters required for transportation as per local legislations.
• Ensure adherence to health and safety procedures, assess risks and take appropriate measures to maintain safety of warehouses and inventory, and report any violations to responsible personnel and management.
Assets and Equipment
• Maintain asset register and inventory, ensuring that all Oxfam GB assets and equipments are properly tagged/given an ID number, recorded, assessed and their physical location & condition documented.
• Ensure all assets and Oxfam properties are maintained to a good working order and appropriate standard.
• Ensure that any storage facilities and/or warehouses are adequately maintained and managed, including the protection of stored goods
Fleet:
• Establish and manage vehicle rental and service contracts as necessary.
• Check all records related to vehicle timetables, log sheets, fuel logs, vehicle servicing history, accident/incident reports are up to date, etc.
• Coordinate with line manager, drivers to book staff runs as planned within/outside the country.
Procurement:
• Perform various actions related to procurement, including but not limited to flash quotations, preparing official requests for quotation, bids analysis, purchase orders, receive goods and issue payments
• Participate in preparations for matters related to tenders, such as, but not limited to: invitation to tenders, advertisements, amendments and advertising in accordance to standards
• Provide assistance in the finalisation of purchase orders as per specifications and issue contracts, annexes, and amendments for approvals by the authorised official
• Support in the preparation of framework agreements with selected suppliers when necessary
Staff Management and Capacity Building
• Oversee recruitment and line management of direct reports
• Capacity build direct reports’ skills and abilities.
• Manage the local support and logistics team training, objectives, supervision of tasks, evaluations, and performance management.
Reporting:
• Produce and submit regular progress and analytical stock, assets, equipment inventory, orders, vehicles and fuel consumption, travel status reports as and when required.

General:
• Ensure that logistics and supply (purchasing activities) within the office are carried out according to Oxfam’s policies and principles.
• Recommend and advise on any improvement or changes to these procedures as a means of further strengthening best practice adapted to the local context.
• Responsible for maintaining good and professional relations and establish good contacts with vendor-suppliers, other humanitarian actors and government departments that relate to logistics
• Perform any other tasks as assigned by line manager

Qualifications
SKILLS AND COMPETENCES:

Qualification and Experience:
• Minimum of 6 years of progressively specialized experience in logistics and procurement management; Relevant experience in Humanitarian/Development Sector is a priority.
• University Degree in Business Administration or Accounting; A Degree in Engineering is a plus.
Skills and competencies:
• Diplomacy, tact and strong negotiating skills.
• Good interpersonal and communication skills (oral and written)
• Very good analytical thinking and ability to take sound judgements/decisions and be able to work independently.
• Solid and sound data management and reporting skills.
• Experience in managing a team and ability to communicate instructions and objectives clearly and advise and train on specialist skills to team members.
• Ability to pro-actively adapt and improve standards and working practices, and continually seek out most efficient use of resources.
• Ability to plan, prioritise and organise own and others' work.
• Anticipate outcome of activities and use initiative to achieve targets.
• Financial management ability is desirable.
• Experience with emergency response delivery in similar conflict situations is preferable
• Gender and cultural sensitivity and commitment and understanding of the values of Oxfam and the principles of equal opportunity.
• Computer literate, including word processing, databases/ spreadsheet use.
• Good written and spoken English and Arabic is essential.

Specific Vacancy Requirements
Due to the urgency of this role, we will be reviewing CVs and interviewing short-listed candidates in advance of the closing date and hire the first appointable candidate. For this reason, interested candidates are asked to submit their application by January 24.

Salary and Benefits
As per Oxfam's Salary Scale in Syria

About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.

In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam’s WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.



Required employees number
1

Posted On
Jan 04, 2018

Expiry Date
Feb 03, 2018

Photo
Required

CV Language
English




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