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Job ID
14476

Job Title
Human Resources & Administration Officer

To work for
Oxfam Syria

Country
Syria

City
Damascus

Field of Work
HR/QM

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
Oversee and implement the full range of human resource operational and technical activities necessary to support effective people management.
KEY RESPONSIBILITIES:

Recruitment and Induction:
• Support in identifying personnel needs within Oxfam’s operation including Contractors and Volunteers, in addition to managing local recruitments including advert, collecting CVs, screening, administrating written tests and setting for panel interviews.
• Support in the scale up of various governorates within the Syria Response programme.
• Support in the write up and review of relevant job profiles where needed; as well as clarifying existing job profiles.
• Maintain the recruitment/capacity planner for all staff, contractors and volunteers.
• Ensure all new staff are given a proper induction and handed out all necessary relevant documentation.
• Ensure that job offers are sent out to candidates in a timely manner as per Oxfam’s salary scale, and answer any related query if need be.

Personnel, Compensation and Benefits:
• Support the team on interpretation of the Oxfam Staff handbook and Oxfam HR policies and practices and support in any necessary review process.
• Participate in the regular pay review and ensure food basket is properly conducted on regular basis.
• Ensure all medical bills as managed on timely manner and as per confidentiality principles.
• Ensure staff timesheets and leaves requests are managed properly and timely.
• Ensure exit process are managed properly in coordination with line managers and concerned departments.

HR General Management and Administration:
• In collaboration with HRM, act as a focal point for any support/advice on HR related matter in governorates including employee relations, grievances; in addition to adapting existing HR policies and procedures to an emergency context when need be.
• Conduct regular visits and audit of the HR systems and procedures in the governorates to ensure compliance to organizational standards.
• Support Area Managers in building the capacity of HR colleagues in governorates as relevant and in personal areas of expertise.
• Oversee overall HR operations in relation to recruitments, contractual, compensation and benefits, personnel data and files management, are delivered in a timely and effective manner.
• Gather information/reports on HR activities in governorates and submit progress reports to HRM on regular basis.
• Ensure adherence to local law in all aspects of HR practices, and provide colleagues with advice when necessary in relation to legal compliance.
• Participate in the planning of the HR & Admin Department’s plans, activities and objectives.
• Submit statistical and analytical reports on the monthly activities and recommend actions/solutions for more efficiency and better management and compliance.
• Cover some of the responsibilities of other team members as required in case of absence or in personal areas of expertise.


Gender and Diversity:
• Ensure the implementation of Oxfam’s gender and diversity policies in all aspects of human resource policy and practice.


Qualifications
• A degree in Business Administration or professional qualification in Human Resource Management, or extensive years of experience in same context.
• Generalist HR experience, especially leading on recruitment and personnel.
• Good knowledge pertaining local labour laws and regulations.
• Demonstrated proven track record for customer service, delivery and capability
• Adaptable in approach to work with a willingness to work under pressure in a demanding and emergency based environment
• Very good team player with experience of influencing and supporting colleagues.
• Maintaining effective working relationships with colleagues and proactively sharing own know-how with them.
• Very good analytical thinking and ability to take sound judgements/decisions and be able to work independently
• Ability to present clear and concise information in response to queries, and delivering outputs on time and to the agreed standard.
• Good ability and experience in managing a team and communicating instructions and objectives clearly.
• Understanding of the complexities of working in a multicultural environment.
• Ensures confidentiality and practices HR to the highest ethical standards.
• Commitment to and ability to promote Oxfam's values, equal opportunity and gender policies.
• Willingness and fitness to travel for sustained periods of time.
• Excellent good oral and written communication (both English and Arabic).
• Competent in the use of computers especially MS.Office.


Specific Vacancy Requirements
Due to the urgency of this role, we will be reviewing CVs and interviewing short-listed candidates in advance of the closing date. For this reason, interested candidates are asked to submit their application by January 21.

Salary and Benefits
As per Oxfam's Salary Scale in Syria

About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.

In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam’s WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 governorates, seeking out to over 2.5 million beneficiaries.



Required employees number
1

Posted On
Jan 03, 2018

Expiry Date
Feb 02, 2018

Photo
Required

CV Language
English




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