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Job ID
14357

Job Title
Administrator Assistant

To work for
TGH

Country
Syria

City
Damascus

Field of Work
Administrative

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
The overall objective of the Administrator Assistant is to assist the Finance/HR/admin Coordinator in his/her duties to set-up and carry-out all TGH administrative procedures.

FINANCE
- Manage the daily accountancy
- Managed the budget follow up
- Implement a regular voucherisation of invoices (following TGH general procedures)
- Follow the daily/monthly expenses for all the projects
- Keep an up to date Allocation Table for the mission
- Manage, in collaboration with the Finance/HR/admin Coordinator, all mission budget's proposal, financial reports, monthly accountancy closure, cash flow forecast
- Manage the cash flow and cash supply requests to Head Quarters

ADMINISTRATION
- Ensure that TGH follows the Syrian laws
- Collect all information about income tax and social benefits, and update internal regulations, work contracts and administrative guidelines accordingly
- Ensure a clear archiving of all accountancy and administrative documents
- Assist the Liaison Officer with administrative procedures (i.e. visa, clearance for office, guesthouse…)

LOGISTICS
In collaboration with the logistic department:
- Ensure the respect of internal and donors’ purchase procedure
- Ensure a check on the documentation of purchase procedures
- Contribute to procurements if required

HUMAN RESOURCES
- Collect all necessary information on local labour law and update internal regulations/work contracts accordingly
- Follow up of the HR database (leave follow-up, employment contract follow-up etc.)
- Manage the regular update of all HR documents (organigram, leaves etc.)
- Assist the Finance/HR/admin Coordinator in ensuring that all HR policies are understood and respected by all staff
- Participate to the hiring process of any support staff to be recruited

GENERAL SUPPORT TO THE MISSION

- Supports the implementation of internal procedures in coordination with the HQ (Finance department)
- Liaises with programs for project budget follow-up
- Contributes to the respect of security measures applied by the Head of Mission

COORDINATION AND REPRESENTATION
- Attend internal coordination meetings
- Attend external inter-NGO administration coordination meetings




Qualifications
- Previous experience at the same position is required (minimum 2 years)

Specific Vacancy Requirements
Profile
- Proven experience in accountancy and financial management
- Fluent in Arabic and in English; French is an asset
- Writing skills in Arabic and in English
- Computer skills (minimum Excel and Word)
- Working knowledge of SAGA (finance software) an asset
- Excellent interpersonal and diplomatic skills
- Autonomy, rigor and skills for synthesis
- Good organizational skills
- daptation capacities to dynamic context
- Priority for candidates applying during the first 15 days


Salary and Benefits
- As per Triangle Generation Humanitaire (TGH) Syria Mission Salary scale
- Medical Insurance

About us
Born in 1994 from the desire to develop a cross-disciplinary and sustainable expertise Triangle Generation Humanitaire (TGH) is an International Solidarity Organisation designing and implementing emergency, rehabilitation and development programmes in the field of water, hygiene and sanitation, civil engineering and construction, food security, rural development, socio - educational and psychosocial.
In 2017, its committed teams operate in 11 countries and territories and manage 68 programmes thanks to sustainable public partnerships with major international donors.


Required employees number
1

Posted On
Dec 21, 2017

Expiry Date
Jan 20, 2018

CV Language
English




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