Job ID
14305
Job Title
Documentation Officer
To work for
ADRA Syria
Country
Syria
City
Damascus
Field of Work
Administrative
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
• Establishing and maintaining an electronic filing system
• Scanning, photocopying and storing digital documents.
• Indexing, tracking and setting up easy retrieval system of electronic documents
Ensures maintenance of Electronic Filing system focusing on achievement of the following results:
• Organize files and documents with a view to maintaining the projects filing system.
• Open new subject files as required and dispose of old files in accordance with the established retention schedule. Maintain the office achieve, making sure files are properly stored and easily accessible; safe keeping of documents.
• Reproduce/provide photocopies of documents from the confidential registry files, as requested by the staff.
• Create a document retrieval systems and its access for authorized users (including configurable inquiry screen enabling users to search by certain identifiers)
• Provide assistance in the collection of reference and background material from registry files as well as electronic routing and distribution of business documents.
• Establish and maintain a records system of file movement within the office; maintenance of the office circulation and reading files.
• Prepare correspondence and reports related to registry activities.
• Ensure document security in archiving
• Scanning, photocopying and storing digital documents.
• Indexing, tracking and setting up easy retrieval system of electronic documents
Ensures maintenance of Electronic Filing system focusing on achievement of the following results:
• Organize files and documents with a view to maintaining the projects filing system.
• Open new subject files as required and dispose of old files in accordance with the established retention schedule. Maintain the office achieve, making sure files are properly stored and easily accessible; safe keeping of documents.
• Reproduce/provide photocopies of documents from the confidential registry files, as requested by the staff.
• Create a document retrieval systems and its access for authorized users (including configurable inquiry screen enabling users to search by certain identifiers)
• Provide assistance in the collection of reference and background material from registry files as well as electronic routing and distribution of business documents.
• Establish and maintain a records system of file movement within the office; maintenance of the office circulation and reading files.
• Prepare correspondence and reports related to registry activities.
• Ensure document security in archiving
Qualifications
• University degree in the field of Administration, social science or any other equivalent (preferably, in curriculum and documentations methodology)
• At least three years of practical work experience in the field of Administration support and programming
• Experience in capacity documentations
• Skills in preparing and writing reports in English and Arabic languages.
• Computer and software applications skills with ability to search necessary information through internet
• Very good written and spoken English Language
• At least three years of practical work experience in the field of Administration support and programming
• Experience in capacity documentations
• Skills in preparing and writing reports in English and Arabic languages.
• Computer and software applications skills with ability to search necessary information through internet
• Very good written and spoken English Language
Specific Vacancy Requirements
• Ability to perform a variety a repetitive and routine tasks and duties related to registry.
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Detailed knowledge and understanding of clerical, administrative, best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation.
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service.
• Ability to organize and complete multiple tasks by establishing priorities.
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Detailed knowledge and understanding of clerical, administrative, best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation.
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service.
• Ability to organize and complete multiple tasks by establishing priorities.
Salary and Benefits
To be determined
About us
Non-Governmental Organization working in Syria under a MOU sign with the Syrian Arab Red Crescent in the sectors of NFI and WASH.
Required employees number
1
Posted On
Dec 13, 2017
Expiry Date
Jan 12, 2018
Photo
Required
CV Language
English