Job ID
13401

Job Title
Procurement Officer

To work for
PUI | Première Urgence Internationale

Country
Syria

City
Damascus

Field of Work
Procurement/Logistics/Delivery

Job Type
Full time

Responsibilities
Under the direct supervision of the Supply Chain Manager, The Procurement Officer is responsible for providing supervision and monitoring of the procurement activities according to the following points:
1- Manage the procurement Team:
• Support in launching and bringing to fruition the recruitment of the operational team under her/his responsibility.
• Ensure that her/his team complies with PUI internal rules (disciplinary management when needed).
• Ensure the administrative HR management of his/her team (daily attendance, leaves management) in collaboration with the HR department.
• Ensure a regular appraisal process for her/his team and supports her/his team in building their capacities in coordination with Supplier Chain Manager.
• Ensure a constant monitoring of her/his team (general and technical).
• Implement and follow up safety and security rules for her/his team and transmit all safety and security information to his/her supervisor.
• Ensure a good communication, coordination and information level within the team through regular coordination meetings, formal reporting (or other if needed).
• Give feedback and reports to Supplier Chain Manager about his/her team (evaluations, requests, training, appraisals…)

2- Supervises in the Procurement process:
• Receive purchase request of any project or facilities requirements and make sure that the requests are fulfilled.
• Secure that approval (signatures) is done at each steps of the procurement process.
• Ensure that purchase files are following PUI supply chain and procurement’s procedures in coordination with the Supply Chain Manager
• Master and uses PUI supply chain and procurement’s procedures
• Attend the opening sessions for all projects’ quotations.
• Organize and supervises the evaluation committee for suppliers’/contractors’ selection.
• Ensure that PUI archiving procedures for the procurement are followed.

3- Supports in the financial aspect related to procurement department:
• Prepare the cash forecast for the assigned projects in a weekly basis.
• Help the Supply Chain Manager in preparing the procurement plans for PUI projects in Bi-weekly basis.
• Help the Supply Chain Manager in preparing the required documents for any Audit.

4- Contribute to the good archiving of logistics files:
• S/He archives and centralizes all logistic files.
• S/He settles purchase files.
5-Provide internal reporting of the procurement:
• S/He provides internal reporting on procurement requested by Supply Chain Manager.

6- Improve PUI approved bidders’ list:
• Send /receive the required documents related to the pre-qualification of new suppliers/contractors.
• Improve and update PUI vendor/contractor list for all type of works and specialties

Qualifications
• Very Good command of written and spoken English.
• Excellent level in MS Office application and internet.
• Very Good skills in procurement, negotiation, call for tender, warehousing.
• Excellent interpersonal and communication skills with strong organizational abilities.
• Ability to set priorities and manage time effectively.
• Ability to work both independently and as an effective team member.
• Ability to, to take initiatives, build consensus


Specific Vacancy Requirements
Priority for candidates who can start by mid-Oct 2017

Salary and Benefits
As per Premiere Urgence Internationale (PUI) Syria Mission Salary scale
Medical Insurance / Social Security


About us
Premiere Urgence Internationale (PUI) is a French non-governmental, not profit organization working in the field of international aid. PUI has been present in Syria since 2008, our mission was to provide humanitarian aids to the Iraqi refugees. In 2013, PUI signed an MOU with the Syrian Arab Red Crescent that allowed our organization to broaden its intervention in Syria to include the crisis-affected population. PUI approaches different needs with different programs such as: Education and vocational training programs, NFI distributions, rehabilitation of Collective Shelters and water trucking supply.

Required employees number
1

Posted On
Sep 20, 2017

Expiry Date
Oct 19, 2017

Requirements

Details

CV Language
English




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