Job ID
13084
Job Title
HR Assistant - UNOPS – LICA5
To work for
WHO | World Health Organization
Country
Syria
City
Damascus
Field of Work
HR/QM
Job Type
Full time
Military service
Not Specified
Minimum Education Level
Baccalaureate
Responsibilities
Closing Date for Application: July 31st, 2017
1. Type post descriptions and forms required for establishment of new positions, update organization charts, initiate related position actions in GSM and liaise with HR Unit and the Global Service Center finalization of newly established positions and recruitment of professional staff.
2. Administer the recruitment of General Service staff (GS), as well as hiring for Special Service Agreements (SSAs), Consultants and APWs through the procurement module. Publish vacancy announcements, screen applicants, and finalize necessary arrangements for tests/interviews, conduct reference checks and initiate necessary appointment actions.
3. Monitor expiration of all types of staff and non staff contracts; initiate extensions, separations and other staffing actions in GSM; attach necessary documents, check availability of funds, and follow up with different stakeholders timely finalization of actions.
4. Act as GSM leave administrator. Update and maintain leave records for SSA holders. Inform supervisors about outstanding leave balances.
5. Liaise with Staff Development and Learning unit the induction and training of staff and non staff at country office and sub-offices and ensure its timely completion. Brief staff and non staff on HR related rules/procedures and the use of GSM staff service module.
6. Follow-up with concerned Units/Sections on necessary arrangements regarding, travel, visas, residency permits, security clearances, travel authorizations, UN ID’s, hotel bookings for staff and non staff.
7. Update and maintain HR confidential files (electronic and hard copies), including performance appraisal records, ensure confidentiality, and provide related statistical information and reports as and when necessary.
8. Perform any other related duties as required, and replace other administrative staff.
Achievement Activities Include:
1. Timely submission of PMDS and follow up with staff and non- staff.
2. Timely finalization of recruitment and staffing actions.
3. Timely and accurate screening of applications for GS positions and SSAs.
1. Type post descriptions and forms required for establishment of new positions, update organization charts, initiate related position actions in GSM and liaise with HR Unit and the Global Service Center finalization of newly established positions and recruitment of professional staff.
2. Administer the recruitment of General Service staff (GS), as well as hiring for Special Service Agreements (SSAs), Consultants and APWs through the procurement module. Publish vacancy announcements, screen applicants, and finalize necessary arrangements for tests/interviews, conduct reference checks and initiate necessary appointment actions.
3. Monitor expiration of all types of staff and non staff contracts; initiate extensions, separations and other staffing actions in GSM; attach necessary documents, check availability of funds, and follow up with different stakeholders timely finalization of actions.
4. Act as GSM leave administrator. Update and maintain leave records for SSA holders. Inform supervisors about outstanding leave balances.
5. Liaise with Staff Development and Learning unit the induction and training of staff and non staff at country office and sub-offices and ensure its timely completion. Brief staff and non staff on HR related rules/procedures and the use of GSM staff service module.
6. Follow-up with concerned Units/Sections on necessary arrangements regarding, travel, visas, residency permits, security clearances, travel authorizations, UN ID’s, hotel bookings for staff and non staff.
7. Update and maintain HR confidential files (electronic and hard copies), including performance appraisal records, ensure confidentiality, and provide related statistical information and reports as and when necessary.
8. Perform any other related duties as required, and replace other administrative staff.
Achievement Activities Include:
1. Timely submission of PMDS and follow up with staff and non- staff.
2. Timely finalization of recruitment and staffing actions.
3. Timely and accurate screening of applications for GS positions and SSAs.
Qualifications
Closing Date for Application: July 31st, 2017
Education and Skills:
Essential: Completion of secondary education supplemented by administrative and/or HR management training.
Desirable: University degree in business administration, social sciences or related field is an asset.
Experience:
Essential: Minimum of five years of relevant administrative work, part of which should have been preferably in support of human resources management.
Desirable: Related experience in the UN system.
Education and Skills:
Essential: Completion of secondary education supplemented by administrative and/or HR management training.
Desirable: University degree in business administration, social sciences or related field is an asset.
Experience:
Essential: Minimum of five years of relevant administrative work, part of which should have been preferably in support of human resources management.
Desirable: Related experience in the UN system.
Specific Vacancy Requirements
Closing Date for Application: July 31st, 2017
Functional Skills:
- Knowledge of procedures relating to human resources management.
- Very good organizational and time management skills.
- Good knowledge of relevant WHO procedures
Functional Skills:
- Knowledge of procedures relating to human resources management.
- Very good organizational and time management skills.
- Good knowledge of relevant WHO procedures
Salary and Benefits
As per UNOPS Salary Structure
Closing Date for Application: July 31st, 2017
Closing Date for Application: July 31st, 2017
About us
WHO is the directing and coordinating authority for health within the United Nations system. It is responsible for providing leadership on global health matters, shaping the health research agenda, setting norms and standards, articulating evidence-based policy options, providing technical support to countries and monitoring and assessing health trends.
Required employees number
1
Posted On
Jul 25, 2017
Expiry Date
Aug 09, 2017
CV Language
English