Job ID
12429
Job Title
Office Administrator - Female
To work for
Miamed Medical Solutions
Country
Syria
City
Damascus
Field of Work
Secretariat
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Screen and direct office telephone calls, respond to diversified inquiries from Stakeholders, employees, personal contacts and the general public.
Administer the creation, maintenance and update of proper filing systems (electronic and hard copies)
Provide back up support to the MD concerning operations, report writing, project planning, budgeting and implementation as needed
Make preparations for meetings including calendar management to ensure smooth, timely and proper administration of the organization s activities
Attend and take minutes of meetings for approval, while ensuring delivery and distribution as well as follow up on action plans is done in a timely manner
Guiding new-comer colleagues into the company culture and atmosphere when needed
Prepare internal and external presentations including agenda and handouts
Receive, sort and screen all incoming faxes and mail. Categories and priorities responses needed. Use initiative to prepare responses for signature and assemble background information from many sources. Summaries lengthy correspondence, highlighting key sentences and topics. Follow up to ensure proper and timely action is taken
Provide confidential support to the MD with the revision and compilation of documents and presentations to the Board and other external audiences
Translation of documents: English / Arabic
Develop & manage a Stakeholder and contact database
Carry out research, relevant studies and general analysis on specific topics as required
Compose and edit correspondence and documents prepared on behalf of the MD
Administer the creation, maintenance and update of proper filing systems (electronic and hard copies)
Provide back up support to the MD concerning operations, report writing, project planning, budgeting and implementation as needed
Make preparations for meetings including calendar management to ensure smooth, timely and proper administration of the organization s activities
Attend and take minutes of meetings for approval, while ensuring delivery and distribution as well as follow up on action plans is done in a timely manner
Guiding new-comer colleagues into the company culture and atmosphere when needed
Prepare internal and external presentations including agenda and handouts
Receive, sort and screen all incoming faxes and mail. Categories and priorities responses needed. Use initiative to prepare responses for signature and assemble background information from many sources. Summaries lengthy correspondence, highlighting key sentences and topics. Follow up to ensure proper and timely action is taken
Provide confidential support to the MD with the revision and compilation of documents and presentations to the Board and other external audiences
Translation of documents: English / Arabic
Develop & manage a Stakeholder and contact database
Carry out research, relevant studies and general analysis on specific topics as required
Compose and edit correspondence and documents prepared on behalf of the MD
Qualifications
At least 2 years experience related to office administration and/or coordination
Skills:
- Excellent verbal and written communication skills in both English and Arabic
- Excellent command in using MS Office applications
- Advanced time management skills
- Ability to handle multiple tasks and to work under pressure
Fluent in Arabic and English
Skills:
- Excellent verbal and written communication skills in both English and Arabic
- Excellent command in using MS Office applications
- Advanced time management skills
- Ability to handle multiple tasks and to work under pressure
Fluent in Arabic and English
Salary and Benefits
Competitive Package
Medical Insurance
Medical Insurance
About us
miamed medical solutions
Required employees number
1
Posted On
May 18, 2017
Expiry Date
Jun 17, 2017
CV Language
English