Job ID
11779

Job Title
Country Administrator

To work for
COOPI Cooperazione Internazionale

Country
Syria

City
Damascus

Field of Work
Finances/Accountancy - HR/QM - Administrative

Job Type
Full time

Military service
Not Specified

Minimum Education Level
Bachelor/ License Degree

Responsibilities
Safe and bank account management: He/she ensures the correct management of the safes and the project’s bank accounts, by directly managing or by regularly controlling the project accountant, if available.
Accountancy management: he/she ensures the correct project accountancy and all accountancy documents filing. He/she does this by monitoring the accountants or by directly performing the accountancy, in case there was no accountant.
Administrative management: In collaboration with the project manager he/she verifies the correct administrative management of the projects (contracts, goods and services purchase, calls for tenders etc.) in compliance with COOPI and the donor’s procedures (European Commission, Italian Cooperation, ECHO, etc). He/she ensures the correct filing of all project’s administrative documents.
Expenses planning and monitoring: In collaboration with the Project Manager (and the logistician if present) he/she makes the project’s financial planning. He/she monitors expenses, in accordance with the budget. He/she provides the accountancy data to the Project Manager so as to allow him to monitor and plan the expenditures and to request funds.
Contract modifications and administrative documents: He/she collaborates with the Project Manager in the elaboration of contract modifications (including the budget), and in the preparation of all necessary projects documents.
Financial reporting: In coordination with the Head of Mission and with the Project Manager he/she prepares the intermediate and final financial reports for the projects under his/her responsibility.
Budget preparation: Support the Head of Mission and Project Managers in budget preparation as well as proposals development.
Staff management: He/she plans the work, supervises, and collaborates to train the staff of the project’s accounting-administrative area upon request by the Head of Mission. Upon request her/she collaborates to staff evaluation activities. She/he will be the focal point of the complaint mechanism and the code of conduct
Procurement: He/she provide technical oversight to the procurement process and ensure proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme.


Qualifications
• Four years bachelor economic science/ business administration
• Good knowledge in Syrian labour law and social insurance.
• Minimum of 5 years’ relevant work experience in large organizations/companies.
• Excellent English and Arabic language skills both written and spoken are essential.
• Very strong financial analysis skills and an extensive practical experience working with financial tools, highly proficient with excel such as using pivot table, developing macros, etc.


Specific Vacancy Requirements
• At least 3 years’ work experience in a similar role within an international non-governmental organization (NGO), donor or multilateral agency.
• Substantial experience working with International NGO’s, UN agencies and networking and negotiating with authorities.
• Ability to motivate and guide staff working in a complex conflict environment, preferably experience from a Middle East context. Previous experience in Syria is an advantage.
• An excellent interpersonal skills (Good analytical, negotiation, advocacy and communication skills) and demonstrated ability to establish effective team and external relations
• Experience with capacity building of national staff.
• Ability to work under pressure in a rapidly changing and sometimes insecure environment
• Experience with donors such as European Commission, Italian Cooperation, ECHO, etc



Salary and Benefits
Social Security
Private Insurance
Salary upon negotiation

About us
We are an independent Italian NGO founded in Milan by Father Vincenzo Barbieri on April 15 1965.

For 50 years we have been dedicated to breaking the cycle of poverty and to supporting populations affected by wars, socio-economic crises or natural disasters in their path to recovery and sustainable development, by making use of the professionalism of local and international operators, and through our partnerships with public and private bodies and civil society organizations.

Today we are present in 24 countries in Africa, the Middle East, Latin America and the Caribbean, with 150 humanitarian projects reaching almost 2,400,000 people. Since 2006 we have been providing food, education, health and protection to thousands of children in 8 countries through our child sponsorship programs.

Since 1965 we have helped 100 million people, through 1,600 projects in 63 countries, employing 4,500 expatriate and 55,000 local operators.

Required employees number
1

Posted On
Feb 05, 2017

Expiry Date
Mar 07, 2017

Photo
Required

CV Language
English




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