Job ID
11703

Job Title
Finance Assistant

To work for
MEDAIR

Country
Syria

City
Damascus

Field of Work
Finances/Accountancy

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Intermediate Institute

Responsibilities
Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care, the Finance Assistant supports many of the financial activities of the programme.
On a day-to-day basis the Finance Assistant carries out a variety of accounting functions required to ensure the financial needs of the programme are met and that all financial transactions are carried out and recorded with integrity and in accordance with donor, HQ and field guidelines.

Major Duties and Responsibilities:

Finance and Accounting:

• Carry out the day-to-day accounting functions of the programme including, but not limited to:
- Responsible for Medair office’s cash box.
- Carry out the daily book keeping to the accounting system (cash payments).
- Managing weekly cash forecast, ensuring sufficient amounts are available at all times and that necessary security measures are in place and are being followed.
- Conducting regular cash and bank reconciliations, verifying amounts held and reporting any discrepancies.
- Paying suppliers’ cash invoices in accordance with agreements.
- Paying social insurance and income tax claims.
- Supporting colleagues in cash handling and financial transactions.
- Focal point with bank and social insurance institution.
- Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements.

• Work with the Finance and Human Resources Senior Officer to,
- Produce accurate weekly accounts within the agreed time-frame, including the compilation and finalization of weekly cash booking into the accounting system.
- Assist in the monthly cash needs forecast for the Country Programme.
- Prepare for and support internal and external financial audits.

• Support field-based programme payments
- In liaison with project staff, supervise field-based payments related to beneficiaries, incentives or trainings.
- Ensure clear documentation and follow-up for such payments and periodic spot checks.

Administration

- Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follows international accounting standards.
- Follow-up with other departments for any missing documents.
- Translating invoices and other finance related documents.
- Coding of all payments in accordance with the Medair guidelines and procedures and any donor requirements.

Communication

- Maintain open and frequent communication, where applicable, with the Finance Manager, Finance Senior Officer and field management concerning all financial issues.
- Ensure colleagues are informed of the required finance procedures, and be available to answer any finance related questions and to provide coaching and guidance as necessary.

Quality Management

- Adhere to all financial internal controls by using and promoting the Medair e-library and other operating procedures, ensuring that all standardized formats are used and guidelines are followed.



Qualifications
To be successful in this role you must have:

- Certificate in Business Administration and or Accounting/Bookkeeping.
- 2 years’ experience in a Finance / Administration Position.
- Excellent English (oral & written).
- Fluency in Microsoft Office Programmes, in particular Word, Excel, Outlook.
- Experience in a not-for-profit organisation.


Specific Vacancy Requirements
Interested? Then apply for this position
All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note. Your CV should also include contact details of three professional referees.

Professional references will be checked before offering this position to the successful candidate.

The successful candidate must be legally allowed to Work in Syria, need to be holder of fully valid passport for travel to Lebanon/Jordan for training.

This is a position based in Damascus with frequent field visits (subject to staff safety procedures and movement approvals). Working week is usually 5 days per week, Sunday to Thursday 9:00 – 17:00.

This position requires flexibility at times. Travel might be required to Lebanon/Jordan for training or meetings.

Planned start date: 01 May 2017

For urgency of filling this post, application will close once suitable candidate is identified.


Salary and Benefits
We offer an interesting job with Medair and competitive remuneration. We will offer the successful applicant a twelve months contract inclusive of 3 months’ probation period, renewable dependent on both funding and performance. You must be available to start work from 01 May 2017. Candidate should be willing and able to work in Damascus, Rural Damascus and Homs and undertake field visits to other governorates (subject to movement approval).

Salary and conditions will be in accordance with Medair Terms of Employment for National staff and relevant experience.


About us
Medair is a humanitarian, non-governmental, non-profit organization with headquarters in Switzerland, founded in 1989 and currently working in 14 countries throughout the world.
We bring relief and recovery to people who are suffering in remote and devastated communities around the world. Medair helps communities to survive crisis, recover with dignity, and develop skills to build a better future in core areas Health and Nutrition, WASH (Water, Sanitation, Hygiene), Shelter/Infrastructure.


Required employees number
1

Posted On
Jan 24, 2017

Expiry Date
Feb 23, 2017

Photo
Required

CV Language
English




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