Head of Finance

Syria

Finances/Accountancy

1. Financial, budgetary and accounting management
a) Financial
- He/She ensures the implementation and correct use of financial, accounting and budgetary procedures and management tools throughout the mission.
- He/She ensures, amongst other things, that expenditure procedures are respected and implements an internal control system. He/She also participates in the validation of procurement files.
- He/She is responsible for financial audits on the mission and supervises the transmission to headquarters of the necessary documents and information within the framework of headquarters’ audits.
b) Budget
- He/she will participate in the development of the budgetary framework for the mission for the year, and monitor/revise it at regular intervals as agreed with the Administrative and Financial Coordinator.
- He/she will review project budgets developed by the bases within the framework for proposed operations (including the budget narrative), and ensure that they follow the procedures of each donor and implementation partner. He/She will thus ensure that any costs related to the proposed programs are covered, and also the fair distribution of bases’ operating costs throughout the duration of each project.
- He/she is responsible for the attribution of the coordination support costs in all budgets in accordance with the support cost allocation system.
- He/she will carry out budget projections on a regular basis to ensure that optimum use is made of budgetary resources in respect of the eligibility rules and the flexibility of each donor and implementation partner. He/She will ensure throughout each project that funds are allocated correctly and in respect of the contractual framework as regards rules of eligibility (date, purchasing procedures, etc.).
- He/she will prepare the external financial reports which he/she sends for validation to the Administrative and Financial Coordinator, with all the documents that make up the contractual report in respect of the contractual reporting deadlines.
- He/ She will be in charge of updating the monthly allocation table for Coordination and of reviewing the one related to each base.
- He/ She will be in charge of updating the cost sharing table.
c) Accounting
- He/She supervises the accounting assignment of transactions, ensures that expenditure is correctly assigned and carries out the monthly accounting closure having carried out all the necessary controls.
d) Cash Flow
- He/She establishes the provisional cash flow with the teams and transmits to headquarters requests for transfers. He/She ensures that the amount of cash flow for the mission is sufficient for the requirements in the field over the period, taking into account possible donor payments carried out locally in these transfer requests to headquarters.
- He/She is responsible for the bank accounts and funds for which he/she regularly controls the balances, and he/she organizes fund movements to the mission permanently mindful of the security of the transferred and stocked funds.
e) Procurement Management
- He/ She will be in charge to validate and follow, with concerned managers, all purchase files for the coordination office and that for the other bases (if necessary) and make sure that these files are in compliance with PUI procurement procedures
f) Budget Analysis:
- He/she will be responsible for the monthly budget follow-up process at mission level.
-He/she will ensure that all Managers manage their budgets correctly, that the budget forecasts are up-to-date and donor rules respected.
- He/she will provide advice and technical assistance in cost analysis, fiscal allocation, and budget preparation.
- Based on the analysis he/she will suggest adjustments to the budgets as needed, which may involve requesting amendments to contracts. He/ She will take into account the contractual period necessary for presenting any amendment for the validation of the Administrative and Financial Coordinator within the required time.
- He/she ensures that all managers are aware of the contractual obligations towards donors.
2. Representation:
- By delegation of the Administrative and Financial Coordinator, he/she will represent the association before partners, authorities and the various local actors involved, in the areas of finance relating to the mission
3. Coordination:
By delegation of the Administrative and Financial Coordinator, he/she participates in distributing information concerning the financial issues regarding the mission, both within the mission itself and to the main office, and he/she will consolidate internal and external reports in these same fields.
4. Technical supervision:
provide technical support and supervision to the Finance team at the mission

- Well organized
- Strong donor knowledge
- Strong training skills
- Strong analysis skills
- Ability to take initiative to deal with difficulties encountered in daily work and suggest improvement
- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
- Autonomy, neutrality, hard worker
- Able to manage stress and pressure

Premiere Urgence Internationale (PUI) is a French non-governmental, not profit organization working in the field of international aid. PU has been present in Syria since 2008, our mission was to provide humanitarian aids to the Iraqi refugees. In 2013, PU signed an MOU with the Syrian Arab Red Crescent that allowed our organization to broaden its intervention in Syria to include the crisis-affected population. PU approaches different needs with different programs such as: Education and vocational training programs, NFI distributions, rehabilitation of Collective Shelters and water trucking supply

Jan 16, 2017

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