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Job ID
11514

Job Title
Human Resources and Admin Officer

To work for
Oxfam Syria

Country
Syria

City
Damascus

Field of Work
Management/HR

Job Type
Full time

Military service
Finished or Exempted (For male)

Minimum Education Level
Bachelor/ License Degree

Responsibilities
KEY RESPONSIBILITIES:

Recruitment/Induction:

 Support in identifying personnel needs within Oxfam’s operation including Consultants and Volunteers
 Assist in drafting job profiles and ensure that they are compliant to Oxfam Skills and Competencies Matrix
 Post vacancies internally and onto Oxfam’s recruiting sites as well as other recruitment channels
 Collect and screen CVs, select potential candidates and provide short list of candidates to respective hiring manager in a timely manner
 Support hiring manager in developing technical assessments, interview questions and ratings
 Administer all the interviewing process, from scheduling, technical testing, arranging for panel committee, as well as sitting on the committee itself
 Ensure all necessary supporting recruitment forms are distributed and completed in line with recruitment policy
 Be responsible for taking up references and obtaining results of pre-employment medicals
 Develop and maintain network of contacts to help identify and source qualified candidates, i.e. from internet online recruiting sources and any other appropriate recruitment channels
 Manage day to day relationships with recruitment agencies/third parties as appropriate
 Update candidates at all times on the interview process and ensure that rejection e-mails are sent accordingly
 Ensure that job offers are sent out to candidates in a timely manner as per Oxfam’s salary scale, and answer any related query if need be
 Participate in the development of any related recruitment policies and procedures
 Ensure all new staff are given a proper induction and that the induction pack is available, maintained and updated. .
 Organise and monitor all global and national plus staff in-country inductions within Syria by liaising with sub-regional HR Advisor and MECIS HR.
 Hold induction for all new comers and ensure that their integration into their new roles are smooth
 Maintain a regular database of applicants for both employment, consultancy and volunteering
 Prepare relevant reports as required

Policy and Employment Law:

 Monitor and advise on changes in employment law
 Monitor and support the implementation of related HR policies and procedures and report any anomalies
 Support the team on interpretation of the Oxfam Staff handbook and Oxfam HR policies and practices and support in any necessary review process

Administration

 Oversee all staff accommodation and facilities are well equipped, clean and regular maintenance is carried out
 Stay upto date with all visa requirements are adhered to as per local legislation
 Ensure the implementation of tracking systems to monitor the utilisation of stationary and other consumables within the Oxfam Office and apartments


Qualifications
SKILLS AND COMPETENCIES:

o Proven generalist HR experience, particularly leading on recruitment.
o A passion for recruiting and hiring great people is a must
o Proactively shares own know-how with other colleagues
o Ensures confidentiality and practices HR to the highest ethical standards
o Very good networking skills
o Maintains effective working relationships with colleagues
o Listens, questions and communicates in an influential and engaging way
o Delivers outputs on time and to the agreed standard
o Demonstrates a proven track record for customer service, and delivery in a timely manner
o Good interpersonal skills and demonstrable ability to work as a member of a diverse team.
o Ability to gather and analyse critical information for reporting and designing systems.
o Has initiative, patience, tact and able to work and make decisions with minimum supervision
o Overcomes challenges, despite hurdles, and resolves challenges consistent with Oxfam's values and ways of working.
o Detail oriented and good record keeper
o Good interpersonal skills and demonstrable ability to work as a member of a diverse team.
o Reinforces Oxfam values and desired behaviours through example
o Gender and cultural sensitivity and commitment and understanding of the values of Oxfam and the principles of equal opportunity.
o Skills in computer applications (MS office/HRMIS)
o Good written and spoken English and Arabic is essential


Specific Vacancy Requirements
Send your CV with cover letter by 26 January, 2017

Please note that this is an urgent vacancy, CVs will therefore be screened as and when received, qualified candidates will be immediately invited for an interview and first qualified candidate will be hired accordingly


Salary and Benefits
As Per Oxfam Salary Scale

About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.

In Syria :
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam’s WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 government, seeking out to over 2.5 million beneficiaries.



Required employees number
1

Posted On
Dec 27, 2016

Expiry Date
Jan 26, 2017

Photo
Required

CV Language
English




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