Job ID
11522
Job Title
Funding Officer
To work for
Oxfam Syria
Country
Syria
City
Damascus
Field of Work
Public Relations - Humanitarian/Disasters
Job Type
Full time
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Planning/Strategy
• Provide support to the Funding Coordinator to implement the country funding strategy, sourcing new funding and analysing information and assess risk.
Proposal Development
• Provide support to the Funding Coordinator and programme teams in the development and submission of high quality project proposals to donors, including providing information on donor requirements and submission schedules.
• Provide effective coordination, with Oxfam GB and other Oxfam Affiliates colleagues at country/region/HQ level, for specific proposal submissions, overseeing scheduling of the proposal development process.
Funding Management
• Supports/Leads on the development, review, edit and submission of high quality financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements. Works with programme and finance staff to continuously improve the quality of Oxfam's reporting
• Supports and provides guidance to staff on compliance with Oxfam and donor requirements and the uses of restricted funds, including budget monitoring, amendment requests and timely flagging of problems.
• Supports finance and project managers to monitor restricted funding expenditure, ensuring the timely identification of problems (e.g. ineligible expenditure, miscoding etc), enabling appropriate corrective action, such as amendments and extension requests, to be taken.
• Assists the Funding Coordinator with communications to donors including responding to information requests, income tracking, and contract amendments.
Capacity Building
• Work closely with programme teams to assess and strengthen their capacity in the planning, securing and managing of restricted funds through formal and informal training
• Lead coordination of grant inception workshops and other compliance trainings specific to new contracts secured or expected to be secured
• Keep abreast of changing donors requirements and policies for Syria to ensure that information is always up to date
• Analyse and provide advice/training to relevant staff on funding policies and formal requirements of donors.
Information Management
• Maintain restricted funding information systems and records on donor contracts and income data on shared drive and hard files, including on Oxfam GB’s grant management system, CRIMSON.
• Track income, request payments from donors and any necessary follow-up, process repayments and obtain any donor approvals, in line with Oxfam standards
• In conjunction with the Funding coordinator, collaborate with finance staff and the OPAL Focal Point in country to align CRIMSON allocations, OPAL budgets and PeopleSoft expenditure, ensuring that all variances are rectified in a timely manner.
• Provide funding information for internally requested management reports including situation reports and regional monitoring reports.
• Support preparation for audits or donor visits of donor funded programs as required
• Provide support to the Funding Coordinator to implement the country funding strategy, sourcing new funding and analysing information and assess risk.
Proposal Development
• Provide support to the Funding Coordinator and programme teams in the development and submission of high quality project proposals to donors, including providing information on donor requirements and submission schedules.
• Provide effective coordination, with Oxfam GB and other Oxfam Affiliates colleagues at country/region/HQ level, for specific proposal submissions, overseeing scheduling of the proposal development process.
Funding Management
• Supports/Leads on the development, review, edit and submission of high quality financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements. Works with programme and finance staff to continuously improve the quality of Oxfam's reporting
• Supports and provides guidance to staff on compliance with Oxfam and donor requirements and the uses of restricted funds, including budget monitoring, amendment requests and timely flagging of problems.
• Supports finance and project managers to monitor restricted funding expenditure, ensuring the timely identification of problems (e.g. ineligible expenditure, miscoding etc), enabling appropriate corrective action, such as amendments and extension requests, to be taken.
• Assists the Funding Coordinator with communications to donors including responding to information requests, income tracking, and contract amendments.
Capacity Building
• Work closely with programme teams to assess and strengthen their capacity in the planning, securing and managing of restricted funds through formal and informal training
• Lead coordination of grant inception workshops and other compliance trainings specific to new contracts secured or expected to be secured
• Keep abreast of changing donors requirements and policies for Syria to ensure that information is always up to date
• Analyse and provide advice/training to relevant staff on funding policies and formal requirements of donors.
Information Management
• Maintain restricted funding information systems and records on donor contracts and income data on shared drive and hard files, including on Oxfam GB’s grant management system, CRIMSON.
• Track income, request payments from donors and any necessary follow-up, process repayments and obtain any donor approvals, in line with Oxfam standards
• In conjunction with the Funding coordinator, collaborate with finance staff and the OPAL Focal Point in country to align CRIMSON allocations, OPAL budgets and PeopleSoft expenditure, ensuring that all variances are rectified in a timely manner.
• Provide funding information for internally requested management reports including situation reports and regional monitoring reports.
• Support preparation for audits or donor visits of donor funded programs as required
Qualifications
Essential:
• University Education and/or substantial experience of working with INGO’s in the following specialisation: M&E, funding and/or programming
• Experience and knowledge of proposal writing, log-frames, reporting, and in planning for, securing and managing funds from institutional donors, and understanding of their rules and regulations (e.g ECHO, DFID, GAC, BMZ, and UN agencies, etc).
• Good understanding of Project Cycle Management in emergencies and/or development context
• Sound skills in capacity building in relation to grant management, proposal development and proposal writing
• Excellent communication skills – both written and verbal (English)
• Excellent attention to detail, and experience of editing documents
• Ability to analyse questions and collect appropriate information to respond
• Strong administrative and numerical skills.
• Excellent organisational skills and ability to deliver to often tight deadlines; self-motivated and target-driven
• Ability to manage her/his time effectively. Willing and able to adapt priorities in order to respond to changing demands.
• Ability to use Word, Excel and Powerpoint, and other IT software packages to an intermediate level.
• Highly developed interpersonal, influencing and relationship skills.
• Enthusiasm for and commitment to Oxfam’s values and mission.
• A team player with highly developed interpersonal, influencing and relationship skills.
Desirable:
• Spoken and Written Arabic is desirable
• A good understanding of the political context within the Middle East
• Existing understanding of Oxfam’s fundraising and contract management systems and procedures.
• University Education and/or substantial experience of working with INGO’s in the following specialisation: M&E, funding and/or programming
• Experience and knowledge of proposal writing, log-frames, reporting, and in planning for, securing and managing funds from institutional donors, and understanding of their rules and regulations (e.g ECHO, DFID, GAC, BMZ, and UN agencies, etc).
• Good understanding of Project Cycle Management in emergencies and/or development context
• Sound skills in capacity building in relation to grant management, proposal development and proposal writing
• Excellent communication skills – both written and verbal (English)
• Excellent attention to detail, and experience of editing documents
• Ability to analyse questions and collect appropriate information to respond
• Strong administrative and numerical skills.
• Excellent organisational skills and ability to deliver to often tight deadlines; self-motivated and target-driven
• Ability to manage her/his time effectively. Willing and able to adapt priorities in order to respond to changing demands.
• Ability to use Word, Excel and Powerpoint, and other IT software packages to an intermediate level.
• Highly developed interpersonal, influencing and relationship skills.
• Enthusiasm for and commitment to Oxfam’s values and mission.
• A team player with highly developed interpersonal, influencing and relationship skills.
Desirable:
• Spoken and Written Arabic is desirable
• A good understanding of the political context within the Middle East
• Existing understanding of Oxfam’s fundraising and contract management systems and procedures.
Specific Vacancy Requirements
Please send your CV no later than 27 January 2017
Salary and Benefits
As per Oxfam Salary scale
About us
Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
In Syria:
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam’s WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 government, seeking out to over 2.5 million beneficiaries.
In Syria:
While Oxfam has been present in the region since 1970, it began operating in Syria through its Damascus based presence in July 2013. Since then, Oxfam has been responding to both the urgent WASH needs for vulnerable people, and has been working on the rehabilitation of water systems in order to provide durable, more sustainable solutions to the affected populations. Interventions implemented under Oxfam’s WASH Programme include: Provision of Acute Emergency Life-Saving WASH Services, Rehabilitation of Water Systems, Hygiene Promotion and Water Conservation, Capacity Building and Training, and Improved Emergency WASH Coordination. To date, Oxfam has been worked in 10 government, seeking out to over 2.5 million beneficiaries.
Required employees number
1
Posted On
Dec 28, 2016
Expiry Date
Jan 27, 2017
Photo
Required
CV Language
English